Middlebury

LIS Documentation

LIS Documentation

Work and Meeting Spaces

Revision as of 09:00, 26 March 2013 by Daniel Frostman (Talk | contribs)

This page describes work and meeting spaces, including computer labs, in the libraries. To find computer labs outside of the libraries, visit the Guide to Academic Facilities.

Contents

General Work, Study and Meeting Space Information

Guidelines


Davis Family Library

ADA Access

Library and Information Services strives to provide the best possible service to persons with disabilities. To request special accommodations not mentioned here, please contact the Middlebury College ADA office in Meeker House. 802-443-5936 (voice) ada@middlebury.edu   802-443-7437 (TTY) 802-443-2440 (fax)

Entrance

Users are encouraged to park in the designated spots on Old Chapel Road and enter the library through the front door.

Emergency Exits

Please note that the Main Level and the Lower Level have at-grade exits but the Upper Level and Mezzanines are accessed only by the elevators, which may not be used in case of fire. If you are a wheelchair user and you can’t exit the building during a fire alarm, wait inside one of the stairwells for rescue personnel. If possible, note the staircase number (1-4) and ask someone exiting the building to notify emergency responders of your location, or call 911 from a cell phone to alert rescuers of your location. The stairwells are designed as “safe zones” during a fire with doors that shut automatically and an independent air circulation system.

Elevator #2 in the NE corner of the building is designed to operate on the emergency generator during a power failure.

Retrieving Materials
Some users may not be able to reach all of the library shelves and some people may have trouble reading the call numbers on the spines of the books. Users may request assistance with book retrieval by contacting Circulation Services in person, by phone x5494, or email.
library_circulation@middlebury.edu

Equipment Available
Special equipment is available in LIB241, right around the corner from the print /copy center on the Main Level. There you’ll find a CCTV magnifying viewer and a computer workstation with a zoom text viewer and reader, as well as Dragon voice recognition software for English and Spanish. Ask for the “ADA computer” password at the Circulation Desk or Research Desk.

Carrels

go/carrels

Located throughout the library, 202 total.

Library Carrel and Locker Guidelines

Center for Teaching, Learning, and Research (CTLR)

located in LIB225.  Please see their website CTLR.  

CTLR integrates several campus resources: the First-Year Seminar Program, the Writing Program, academic advising, faculty support for teaching and research, peer tutoring, the Office of Learning Resources, and the office of Sponsored Research. The Center aims to offer services that enrich learning and teaching at Middlebury and to encourage conversations about excellence and innovation in a residential liberal arts education.   x3131 - brewer@middlebury.edu


Displays

Library & Information Services encourages groups and individuals to present displays of library materials to coincide with current events on campus or in the world at large. (Space may also be made available for displays that do not specifically feature library materials.)

The person or group requesting the space determines the content of displays. The person or group designs, installs, and removes the display with the assistance of LIS staff. Please remember that all policies in the College Handbook related to "Community Standards" must be adhered to. If a display includes content added by individuals, the presenters are responsible for checking the content regularly to ensure that "Community Standards" are being upheld and the display doesn't include, for instance, slanderous statements or hate speech.

Student groups that want to sell anything must first apply to the Center for Campus Activities & Leadership (CCAL) for a vending permit. No home made food products may be distributed without consent from the manager of Dining Services.

Space for "tabling" (staffing a table to sell or distribute something) is available in the Vestibule near the Wilson Cafe (between the Atrium and the outside).  The Vestibule is scheduled through the Events Scheduling Office.  See go/schedule

Display space may also be available at the Armstrong Library. Contact Wendy Shook via email or at x5799 for more information on Armstrong displays.

DAVIS FAMILY LIBRARY Displays

SPACES FOR TEMPORARY DISPLAYS:

  • Atrium (or lobby) on the Main Level: Can be set up in many ways with various combinations of the display props mentioned below. This space is often reserved so make your plans and place your reservation request early.
  • BB next to Helpdesk adjacent to Atrium: This is a large square pillar wrapped on all sides with bulletin board. It's well suited for displays where you're seeking comments or feedback.
  • Harman Periodicals Reading Area, Lower Level: This half circle reading lounge at the bottom of the grand staircase can be set up in a variety of ways using the display props mentioned below.

Reservations are usually for a week, from noon on Monday to noon on Monday. To reserve one of these spaces contact the LIS Facilities Coordinator via email explaining who?, what?, where?, when? jwatson@middlebury.edu

Note-- you should spend time preparing your materials for your display the week before you are scheduled to install it. Have everything ready to go on Monday so all you have to do is put it in place.


EQUIPMENT AND PROPS FOR DISPLAYS:

Art panels: A three-panel display wall. Each panel is 82" high and 36" wide. It can be set up in either a zigzag line allowing for six panels, or in a triangle to form a kiosk-like unit with three panels.  NOTE: This item can only be set up in those two configurations... no other options are available. The panels are hard board and are best for displaying framed pieces hung on wire from hooks at the top of the panel.  You can also hang poster board or paper using the removable double stick foam tape that is available for sale at the Bookstore. Sometimes masking tape will also work for hanging very light weight paper, but please do not use scotch tape that is difficult to remove from the boards afterward.

(Please note that these photos are out of date... there are actually three panels, not four.)

Large screen kiosk small wiki.JPG
Large screen zig zag small wiki.JPG


Book display unit: An a-frame with four book shelves on it and a 12" x 37" tack board above. Can be set up and used in a variety of ways and placed where needed.

Book display small wiki.JPG

Table: a 24" x 38" desk/table that can be used as a display surface or to hold one or two computer monitors.

Table small wiki.JPG

Large rolling bulletin board:  One of these is owned by LIS and is routinely available for displays.  The tacking surface is 68" wide and 44" high. These are two-sided boards and if used the display must be designed with two sides.  If you need more than one, Facilities Services has a fleet of these boards that can be placed in the Davis Family Library by request.Please note: There is an approximately $12.00 delivery fee for each of these boards and therefore the person or group requiring the board must provide an account number in order to schedule delivery.' Make arrangements for these and all other items by emailing  jwatson@middlebury.edu

Large rolling bb small wiki.JPG


Computer monitor: An IMac may be placed on a pedestal or table to display web pages or show media. Reservations for this must be made in advance and complete details of the required setup must be furnished at least 48 hours before the display is to be set up. (email jwatson@middlebury.edu) 

You are responsible for checking the computer and keeping your display going.  Consultants at the Helpdesk Walk-in have administrative access and can help with changing settings on the iMac as needed. It's a good idea to put a sign on the iMac itself telling people what they should do to use the display... "Click to watch one of the videos!". (A good format for the sign that fits well on the iMac is standard letter sized paper in the horizontal orientation, printing your text on 1/2 of it.

Usually the main challenge with using a computer for your display is making sure that your presentation, video or pictures keep looping. For that purpose, the following formats have proven successful for presenting your topic:

  • For videos: DVD or QuickTime movie. Open VLC from the Dock:
    To open a DVD click File => Open Disk and tick the box "No menus".
    To open a QuickTime movie, click File => Open
    To make the video loop, click Playback => Repeat All.
  • For images: Save them as in a standard format such as JPEG or PNG. The default Preview program from Apple will loop your pictures in a slideshow automatically per these instrucitons
  • For presentations: PowerPoint is strongly recommended. It can be setup to loop per these instructions.

(For assistance with producing media to display, please contact the Wilson Media Lab. If there are needs beyond looping videos, images or presentations, please contact the Helpdesk. )

Poster frames: Versatile sign stands or easels--
a) Black metal stand 8.5"x11", horizon orientation. b) Silver metal stand 11"x17", portrait or horizon orientation. c) Stand that accepts one or two 3' x 2' bulletin boards, horizon or portrait orientation. d) Easels with foam core backing for any size up to 32" x 42, horizon or portrait orientation, e) freestanding frame that accepts bannerlike posters sized as large as 39.5"x 90".

Poster frame picture1.jpg


What follows is a brief checklist of things to keep in mind when preparing a display for the Davis Family Library --

  • Propose your idea to the LIS Facilities Coordinator via email explaining who?, what?, where?, when? jwatson@middlebury.edu

Once approval is granted--

  • Vending: Students groups that want to sell anything must first apply to the Center for Campus Activities & Leadership (CCAL) for a vending permit.
  • Time and Place: decide when you’d like to present your display. Discuss space options with the LIS Facilities Coordinator who will schedule your display in the calendar.
  • Plan: create a detailed plan for your display. Decide how you’d like it to look. Danielle Rougeau installs many exhibits for LIS and can offer advice on design. What materials will you need? You may want to consult a Reference Librarian to see what library materials would be appropriate for your display. Gather things like poster board and images for signage. If your display will include media or computing equipment like a computer, be sure to reserve those items in advance through the Helpdesk. (Be sure that you have the legal right to copy anything like images, text, video clips, etc. that you copy to create your display.) If your display is related to an upcoming event, consider including information referring to the display in the promotional materials for the event. It's a good idea to put a large title on your display so people can tell at a glance what its about.  Each display should indicate who presented it and include contact information that can be used if people viewing it have questions or comments.
  • Select library materials: If you are using library materials in your display, the day before you install your display, gather the materials from the shelves and give them to the Circulation Desk to change the status of the materials from “available” to “on display” so that library users will be able to locate the items.
  • Install: take all your materials and mount your display. Remember not to damage surfaces. Everything you do should be completely reversible and you should leave the display area in the same condition it was in before you installed your display. Please bring all the tools and supplies (tape, scissors, etc.) you’ll need to complete your work with you. Schedule a time with Media Services through the LIS Helpdesk to install any media equipment. If you're using any of the mobile display units coordinate the timing of their placement with the LIS Facilities Coordinator. If a computer is part of your display, remember to put a sign on or near it that explains to people what they should do to see whatever it is you're showing.
  • Publicize: work with LIS staff to set up promotional signage to direct people to your display. Submit a listing to Events at Middlebury.
  • Removal: when your display is scheduled to end, take it down right away and return and library materials to the Circulation Desk to have the status changed from “on display” back to “available”. LIS staff will return the books to the shelves.

The following LIS staff members are available to help you prepare and install your display:

  • Scheduling space and equipment, signage, etc.: Joseph Watson (x5487, LIB133)
  • Computer equipment, or media copying/DVD creation: the LIS Helpdesk (x2200, LIB202)
  • Media Production: Joe Antonioli (x3062, LIB213) or see this page
  • Plotter for printing large-scale posters or backdrops: Mack Roark (x2328, LIB125)
  • Advice on aesthetic or artistic choices: Danielle Rougeau (x5634, LIB101)
  • Book Status Change: Dan Frostman, Circulation Services (x2392. LIB250A)
  • Questions about copyright: Terry Simpkins (x5045, LIB202C) or see this page.

Thanks for your interest! Let us know how we can help!

Find a PC, Mac or printer

See go/findapc, go/findamac, or go/findaprinter.

Finding Academic Computers, Printers and Wireless Hotspots

Hours: 

See go/hours to see hours for all LIS service points.


Lockers

go/lockers

Library Carrel and Locker Guidelines

Print/Copy/Fax/Type

Print/copy rooms are: LIB303 (upper level), LIB242 & LIB242K (main level), LIB142 (lower level)  To find an available printer, visit go/findaprinter (all computer labs on campus),  Public printers are set up to print to the print/copy room on the same level.

Photo Copiers

There are 3 black and white photocopiers located in the Davis Library one on each floor, consult the library maps to find the "Print/Copy" areas. There is one color photocopier in Library 142. There is a color photocopier available in Armstrong Library in Bicentennial Hall.

Outgoing Fax Machine

There is a fax machine available at the Info Desk in the Davis Library. The instructions are posted next to the machine. Students and Summer Faculty may send from this fax machine free of charge. Faculty and Staff are encouraged to use their departmental fax machines. The Helpdesk is in charge of troubleshooting the machine (for details see <a href="Library Fax Machine">Library Fax Machine</a>).

Students may receive faxes in the McCullough mail room (802-443-2068), faxes are placed in the appropriate mailbox.

Typewriter

There is a typewriter for use in LIB 241.

Maps of the Davis Family Library

Upper Level 3 CallNum 2012.jpg
Main Level 2 CallNum201303.jpg
2012a Lower Level 1 CallNum.jpg

Rooms and room reservations 

(For full details on space attributes and availability see go/scheduling)

Seminar Room (LIB230)
Capacity = 18.  The Seminar Room offers the latest in Video conferencing technology opening the door to distance teaching and learning. Send and receive high-quality video, audio and computer generated data streams around the world. To check availability and reserve this room see:  go/scheduling


Watson Lecture Hall (LIB201)
Capacity = 28.  Equipped with two side-by-side projection screens able to display video projection, computer generated data, images from a document camera, or dual 35mm slide projections, this Lecture Hall is like no other on campus.  To check availability and reserve this room see: go/scheduling


Classroom (LIB140)
Capacity = 36.  LCD projection to display video or computer generated data. To check availability and reserve this room see: go/scheduling


Group Viewing Rooms (LIB240 A&B)

Capacity = 10.  For use by reservation only. 3 person minimum. Academic use only. 

Two group-viewing rooms each have a 42" plasma screen with surround sound for film screenings. Each room is equipped with region-free DVD, VHS (U.S. and International formats) and Laserdisc players. To reserve, contact the CTLR office at x3131 or in person at LIB225, between the hours of noon to midnight Mon-Thurs; noon to 5pm Fri.; 7pm to midnight Sun. Sat. & Sun. use is first come, first served.


Group Study Rooms  For use by 2 or more people or for practicing oral presentations.

  • LIB150 A-D  Capacity = 6 The Four group study rooms on the Lower Level are equipped with a 22" LCD display and a multi-port VGA switch, allowing you to connect multiple laptops and easily collaborate by switching between them.  May be reserved on weekdays. To reserve, contact the CTLR office at x3131 or in person at LIB225, between the hours of noon to midnight Mon-Thurs; noon to 5pm Fri.; 7pm to midnight Sun.    Sat. & Sun. use is first come, first served.
  • LIB301 A-F Capacity = 4. Six group study rooms are located on the Upper Level of the Library, these are first come, first served. 


Classroom (LIB105)

Capacity = 19. Equipped with 19 computers for individual use and LCD projection to display video or computer generated data, this room is ideal for computer-intensive, hands-on teaching.  Primarily for Library and Information Services instruction.  To reserve contact LIS Admin x5595 or by email dbernier@middlebury.edu Mon – Fri 9 – 5.


Meeting Room (LIB145)
Capacity = 16.  This meeting room is equipped with video conferenceing technology, an LCD projector with a laptop connection, DVD player (region-free), and VCR (U.S. and International formats). "Reserved" for LIS use (or other academic/administrative office meetings) from 8am-5:30pm weekdays.  To reserve contact LIS Admin at x5595 or by email dbernier@middlebury.edu Mon – Fri 9 – 5.


Conference Room (LIB221)
Capacity = 8.  This conference room is great for small meetings or a large group study. Equipped with a 22" LCD display.  "Reserved" for LIS use (or other academic/administrative office meetings) from 8am-5:30pm weekdays. To reserve contact LIS Admin x5595 or by email dbernier@middlebury.edu Mon – Fri 9 – 5.

Special Collections

LIB101 (Davis Family Library, Lower Level)

Special Collections staff are responsible for the Abernethy Collection of American Literature, the College Archives, Rare Books and Manuscripts, the Helen Hartness Flanders Ballad Collection, and the Vermont Collection. These collections offer a variety of rare, unique and primary-source materials to support the College curriculum. Special Collections offers a climate-controlled environment in which rare, fragile, and/or valuable materials are housed in closed stacks (with the exception of circulating portions of the Vermont Collection located adjacent to Special Collections on the Davis Family Library Lower Level). Materials are retrieved by staff for researchers' use in the Reading Room.

x5501 - awentink@middlebury.edu

Wilson Media Development Lab

(LIB 220)

The team in the Wilson Media Development Lab can help you with any form of media, whether it's for a group project or a class presentation. Regular trainings and workshops are open to all. Faculty members can get help with a class Web/Segue page or incorporating multimedia into course design or research.

x3062 - jantonio@middlebury.edu - Lab Schedule

Wireless

Armstrong Library

ADA Access

Library and Information Services strives to provide the best possible service to persons with disabilities. To request special accommodations not mentioned here, please contact the Middlebury College ADA office in Meeker House (802.443.5936 voice, 802.443.7437 TTY, 802.443.2440 fax, ada@middlebury.edu).

Entrance

Users are encouraged to park in the designated spots next to McCardell Bicentennial Hall on Bicentennial Way. Upon entering the building, take the elevator to the second level. The front door of Armstrong library is diagonally across the Great Hall from the elevators.

Emergency Exits

Both of the emergency exits on the first level are at-grade. On the second (entry) level, the at-grade exit is through the front door and to the right.

All the elevators in McCardell Bicentennial Hall are designed to operate on the emergency generator during a power failure.

Retrieving Materials

Some users may not be able to reach all of the library shelves and some people may have trouble reading the call numbers on the spines of the books. Users may request assistance with book retrieval by contacting Circulation Services in person, by phone 802.443.5449, or email library_circulation@middlebury.edu.

Equipment Available

Special equipment is available in MBH204, the alcove next to the printing room on the second level. There you’ll find an Outlook color magnifying viewer and a computer workstation with Kurzweil 3000, Zoomtext, and an attached scanner.

Carrels

Carrels are located on the second (entry) level and the first level.

go/carrels

Check here for Library Carrel and Locker guidelines.

Computers

PCs are located on the second (entry) level and the first level. To find an available computer, visit go/findapc (all computer labs on campus), McCardell Bicentennial Hall - Armstrong Library (second level), or McCardell Bicentennial Hall - Armstrong 161 (first level).

Armstrong 161 is a computer lab located on the first level.  It has 12 workstations and 1 podium computer. For information on reserving this lab, see "Rooms & Room Reservations" below.

Copying

A color copier (50 cents per page) and two black-and-white copiers (10 cents per page) are located on the first level below the stairs.  Copy cards can be purchased from the vending machine near the copiers.

Exhibits & Displays

A display case at the entrance to the library may be used by groups or individuals for curricular or co-curricular exhibits. Other spaces in the library maybe used as well. Contact Carrie Macfarlane (cmacfarl@middlebury.edu, 802.443.5018) for more information.

Hours

See go/hours

Lockers

There are six lockers on the first level of Armstrong.  Please stop by the Circulation Desk with your Midd ID to borrow a key.

go/lockers

Check here for Library Carrel and Locker guidelines.

Map of the Armstrong Library


A map of Armstrong can be found HERE.

Print/Copy

There are 3 printers at Armstrong: BIH203K (second level), and BIH202 and BIH161 (first level). To find an available printer, visit visit go/findaprinter (all computer labs on campus), McCardell Bicentennial Hall - Armstrong Library (second level), or McCardell Bicentennial Hall - Armstrong 161 (first level).  A large-format printer (a.k.a. "plotter") is located in room 209.  Printing to the plotter costs $1.50 per linear foot.  Follow the instructions here.

Rooms & Room Reservations

3 group studies and 1 computer lab are located in Armstrong:

Armstrong 158 Group Study (first level)

Capacity=6. Has large plasma TV, DVD/VHS player, and cable for laptop hookup. May not be reserved.

Armstrong 159 Group Study (first level)

Capacity = 8. Has large plasma TV, DVD/VHS player, and cable for laptop hookup.  Reservations for 2 or more people may be placed in the calendar by any Armstrong staff member. To make a reservation, contact the Circulation Desk (802.443.5449).

Armstrong 161 Computer Lab (first level)

Capacity = 12. Has 12 PC workstations, 1 PC workstation at lectern, projector and screen. For a list of software installed on these machines, consult the chart at go/software.  Reservations may be placed in the calendar only by an Armstrong supervisor. Scheduling more than 7 days in advance is only for LIS instruction/training, otherwise open as a computer lab. Reservations for the computer lab must be made by a supervisor; ask for one at the Circulation Desk, or contact Shawn O'Neil (802.443.3286 or sonei@middlebury.edu) or Carrie Macfarlane (802.443.5018 or cmacfarl@middlebury.edu).

Armstrong 205 Group Study (second level)

Capacity=4. Has no special equipment. May not be reserved.

Wireless

Midd_unplugged and Midd_secure networks are both available.

Find Academic Computers, Printers and Wireless Hotspots

Davison Library and Bread Loaf

Rooms

Room Reservation Info

Labs

Find a PC, Mac or printer

Wireless