Middlebury

Library & ITS Wiki

Library & ITS Wiki

Departmental Printing and Copying

Contents

Departmental Printing, Copying & Scanning

To map your computer to another printer, see:
Connect to Network Printers – Windows
Connect to Network Printers – Macs

Departmental Printing

Faculty and staff may print at any printer on campus. Student worker printing is restricted.

Generic Accounts

  • Generic accounts are for various department uses such as information sharing, sharing an e-mail account, student workers printing without using their personal print quotas…
  • At the end of every term, departments coordinators should change their generic account’s password. To do so, the coordinator will need to logon using the generic account information and then press Control + Alt + Delete to access the option to change the password to one they can recall easily when required.
  • Generic account users should employ the printers and resources within the department.
  • The only public printers available to generic accounts are the printer plotters.
  • Bicentennial Hall’s generic accounts users should consult Cathy Ekstrom about usage of and costs for BIH 631C (color printer) and BIH209Plotter.
  • If you are unsure of your department’s generic account, ask your department coordinator. The coordinator may contact the Helpdesk if unsure.
  • A generic account may be requested by your coordinator contacting the Technology Helpdesk.
  • There is a limit of one generic account per department.
  • Generic account names remain the same no matter the user or employer within the department.
  • There will be no person-specific accounts created. Example: A ChrisSmithResearch account will not be created.
  • There are no charges affiliated with generic account printing, currently. No department, grant, or any other resource-specific is charged for generic account printing.
  • Departments may arrange for students in a specific class to print posters and be charged to the department’s account to fulfill a class requirement (see Poster Printing on a Public Plotter).
  • All departments that require student workers to print as part of their duties should have a generic account and must provide it to student workers to cover their work’s printing.
  • Departments are responsible for monitoring the use of their printers to insure the generic accounts are being used properly.

Student Workers

  • All departments must require student workers use their generic account from the start of employment.
  • Students using a department’s generic account will protect their quotas from being charged.
  • Upon employment, students workers should learn whether printing will be required and, if so, what the generic account is. The department coordinator or professor may tell a student worker whether a generic account exists.
  • Student workers using a department’s generic account should print to that department’s printers.
  • Within a department, multiple student workers need to share the generic account.
  • Whereas students using personal accounts must print to a public printer, generic accounts are restricted to departmental printers. They may not be used to print to a public printer except to plotters.
  • A student worker may decide to use her personal account for work-related printing. In doing so, their quota will be charged for such purposes. This would be a personal decision.
  • Student workers who use their personal quota for work-affiliated printing, only to contact the helpdesk for restoration will no longer receive refunds.
  • Departments are responsible for monitoring all generic account usage.
  • Departments are responsible for monitoring all usage of their printers.

 

Plotter/Poster Printing

Poster Printing on a Public Plotter

It costs $1.50 per linear foot to print on a color plotter.
When posters are required for a class, the department may cover those costs for their students. To do so:

The department should determine the

  • Dollar amount required to be added to each student's account and
  • Banner index to be charged.

At the end of the add/drop period, send a list to print@middlebury.edu containing:

  • Student names,
  • ID numbers,
  • Dollar amount to be added to each student’s account, and
  • Banner index to be charged.

Each listed student’s quota will see their quota increased by the requested amount within a week.

Students should be instructed to print on the poster plotter printers in 

  • Armstrong or 
  • The Davis Family Library's Wilson Media Lab.

Students should consult their professor if a student feels the amount will not cover her printing needs.

If a professor determines the original amount inadequate, they should submit a request to print@middlebury.edu to add a specific, additional amount to the student(s) account(s) along with the Banner index to charge.

Armstrong Poster/Plotter Printing Instructions

Note: Armstrong Library must be open in order to retrieve a print job from the plotter. See go/hours to check.

  1. Log in to a computer in Armstrong 161 lab or BIH 116/117 labs, which have the software probably used to create the poster (Adobe Illustrator, Adobe Reader, or PowerPoint).
  2. Open the poster file.
  3. Send it to the plotter (POSTERS-209).
  4. Student should go to a release station and release the poster to the plotter.That student’s quota account will be charged $1.50 per linear foot.
  5. Ask someone at the Armstrong Circulation Desk to open the door to Armstrong 209.
  6. Be patient. Wait several minutes for the print job to be completed.
  7. The printing is finished when the plotter cuts the paper. A poster must never be torn from the plotter. Tearing a poster can result in expensive damage to the plotter.

Wilson Media Lab Poster/Plotter Printing Instructions

Printing to the the plotter is similar to printing to any other machine on campus. The price is $1.50 per linear foot. To maximize your use of the print size you'll want to make a few adjustments to your image first to accommodate the maximum width of the plotter (40").

To print directly from the computer:

  1. Make sure you are logged in on your personal account or the department account
  2. Open the program you'd like to print from
  3. Select the print option
  4. In the drop-down menu labeled "Printer," select " Posters"
  5. In the Paper Size field select "Custom". This will pick up the paper size from the document being printed.
  6. If the print dialog box offers the option of Color Management, select "Let Postscript printer determine colors". This option prevents color shift in photos and gradient images.
  7. Release the print job.

You cannot web-print to the plotter. If you have any other problems with the plotter please do not try to fix it yourself. Ask a lab staff member or a help desk staff member to help you.

Reimbursements for poster printing on a plotter:

  • Class printing:  Students who are printing a poster for a class may have had their quota increased to cover that printing. The professor should be contacted with any questions.
  • Spring Symposium printing:  Students who are printing a poster for the Spring Symposium may have had their quota increased to cover that printing. If a student’s printing has been covered, he will receive a username and password from the URO specifically for this purpose. Contact the URO (uro@middlebury.edu) with any questions.


Departmental Copying

Faculty and Staff Copying

  • Who uses a departmental copier is department-specific.
  • Check with your coordinator whether you are required to enter your ID (without the leading zeros) in order to access a departmental machine for copying.
  • If your department’s copier(s) require an ID for use, every faculty and staff member must have their ID programmed into it in order to use it. To add or remove ID numbers, please send to telecom@middlebury.edu an e-mail with the person’s name, ID number, and Banner index.
  • Copies are billed to each Banner index the department has provided for its users.
  • Departments must request IDs be added or removed from copiers as faculty and staff start and leave employment.
  • For those departmental copiers that require users log in: when a faculty or staff member requires copying be billed to separate Banner indexes, submit to telecom@middlebury.edu the person’s name, ID number, and the Banner index(es) against which they will charge. Additional codes will be created in the department’s machines to accommodate delineated usage.
  • If student workers are required to copy, please send a request to telecom@middlebury.edu with the department’s name and Banner index to be charged. One code, to be shared between student workers, will be assigned.
  • Department coordinators will be responsible for and must monitor the shared copy code’s usage.
  • Questions about copier charges should be submitted to telecom @middlbury.edu. 

Student Worker Copying

  • College students may use a public copier if they want the copies to be applied against their quota account.
  • Copying required for a student’s job should be completed on a department copier.

Public Copiers

  • College students, faculty, and staff may use the college’s public copiers.
  • Public Copiers are in

    Davis Family Library 142, 
    Davis Family Library 242, 
    Davis Family Library 303, and 
    Armstrong Library 155.

  • Users are required to enter their college ID number (without the leading zeros) or a college username and password to access the system.
  • The public copiers use the PaperCut system to track usage and to apply student usage to their quotas.
  • Full instructions on how to use these photocopiers are posted at each machine.
  • Remember to press the Logout or Authentication Logout button when you are done so the next users’ copies aren’t charged against your department.


Faculty and Staff Scanning

  • Any college student, faculty, or staff may use a public copier for scanning to e-mail.
  • Public scanners are in

    Davis Family Library 142, 
    Davis Family Library 242, 
    Davis Family Library 303, and 
    Armstrong Library 155.

  • Users are required to enter their college ID number (without the leading zeros) or a college username and password to access the system on these machines.
  • Full instructions on how to scan and send to e-mail are posted at each machine.
  • Remember to press the Logout or Authentication Logout button when you are done so the next users’ copies aren’t charged against your department.

Powered by MediaWiki