Middlebury

New Employee

Library & Information Technology Services (ITS) Guide for New Employees


Last revised 3/25/2015 (http://go/newemployee)

Where To Get Computing Help


The Technology Helpdesk in the Davis Family Library is regularly staffed to provide assistance with your computing needs. Staff and faculty can…

  • Use the http://go/whd shortcut to submit a ticket (request for help) directly to the HelpDesk. See instructions for using the GO utility below.
  • Call our Helpdesk at 802.443.2200 or send e-mail to helpdesk@middlebury.edu.
  • Drop by the walk-in Technology HelpDesk located in Suite 202 on the main level of the Davis Family Library during scheduled hours.
  • Use the http://go/helpdesk shortcut to visit the Technology Helpdesk website featuring frequently-asked questions (FAQs), printing and file storage information, and our on-line computing “How-to” guides.
  • Use the http://go/help shortcut to view the Library & Information Technology Services (ITS) Help & Support website offering help with services provided by both departments, including learning opportunities.


Use GO Shortcuts For Easy Website Navigation

GO is a utility that provides a fast way to navigate to many common services on the Middlebury website. To use it, type a GO Shortcut (such as http://go/helpdesk) into your web browser’s Address field, then press Enter (for PCs) or Return (on Macs). You will have immediate access to the pages you want to use. There are hundreds of registered GO shortcuts; visit http://go/gotionary to explore or create your own. Try these:

To view this website Type this when ON-campus Type this when OFF-campus
College Directory http://go/dir (or go/dir) http://go.middlebury.edu/dir
Fitness Center Hours http://go/fitnessctr (or go/fitnessctr) http://go.middlebury.edu/finessctr
Middlebury College Staff Council http://go/mcsc (or go/mcsc) http://go.middlebury.edu/mcsc


Learning Opportunities

There are a number of ways staff and faculty may acquire or improve their library and information technology skills. Opportunities are available for a variety of learning preferences:

  • Self-Guided Learning (Be sure to visit http://go/lyndainfo for fabulous online video-based training!)
  • In Person Workshops
  • 1-on-1 Assistance

For complete details about learning options at Middlebury, please visit http://go/learn.


Computing Tips And Recommendations

  • Save all documents in folders on the College's servers. They are secure, backed up by technical staff, and accessible from any networked computer on campus and from off campus using any Internet Service Provider (ISP). Refer to Store and Retrieve Documents on the Middfiles File Server (below) to learn how.
  • Save your work at least every 5-10 minutes; it is better to lose only a few minutes of work than the entire document.  
  • Protect your computer by keeping it up to date. Install critical operating system and browser updates as soon as they are available.
  • Visit http://go/infosec for resources about how to keep your computer safe and secure, including new training videos available at http://go/infoseced.
  • Call the Helpdesk at 802.443.2200 to request recovery of a document stored on Middfiles. In many cases we may be able to help you recover the document yourself.



Public Computing Facilities

If you do not have access to a computer for your job you can use any computing lab on campus. The locations (which are not available during scheduled classes) are listed below; hours vary and are posted on the lab doors and on the web.  A wide variety of software is available on our public computers but offerings differ depending on the location. CD drives (in all labs) and scanners (in selected labs) are available for your use.  Visit http://go/labs to help you determine which location meets your needs.

IMPORTANT NOTE:  Lab protection software deletes all non-essential files from the hard drives of the computers in our public labs!  If you save your files to the local hard drive in a public lab, be sure to copy them to your Middfiles folder before you finish your computing session.

Windows Computers Apple Computers

McCardell Bicentennial Hall, Rooms 116, 117 and 161 and various public computers
Davis Family Library, Room 140 and various study carrels
Munroe Hall, Room 214
Sunderland Language Center, Rooms 122 and 202

Davis Family Library, Room 220 (Wilson Media Lab) and various study carrels
Axinn Center, Room 105
Johnson Memorial Building, Room 206

What You Can Do On The Network


All office and public computers are on the network. On them you can:

Set Your BannerWeb PIN

Visit http://go/bw and provide your 8-digit College ID number and your birthdate in MMDDYY format to log in the first time. You will be required to set a new 6-digit BannerWeb PIN and set up your Security Question. BannerWeb is the only product on campus that requires a numeric code to identify legitimate users. BannerWeb is most commonly used by employees to enter time worked and access other job-related details, such as pay stubs, W-2s, and benefit information.

Find Your Campus-wide Username And Set Your Passwords

Visit http://go/activate and provide your 8-digit College ID number and your BannerWeb PIN to identify yourself.  Follow the on-screen instructions to learn your username and set a password used to access these Middlebury services: your e-mail account, our wireless network (MiddleburyCollege), and file storage on the Middfiles server. Your e-mail address is in the format username@middlebury.edu.

Store and Retrieve Documents on the Middfiles File Server

The following Middfiles storage folders are of most interest to staff and faculty:

  • The home folder is used to store work-related files that are not shared with others.
  • The orgs folder stores files that are shared by members of a department or group.
  • The classes folder stores files for academic coursework.


Connect to Middfiles using a Macintosh:

1. Click on the Go menu in the Finder, then select Connect to Server.
2. In the Server Address field, type the following:

cifs://middcloud.middlebury.edu/middfiles

3. Click Connect. Provide your username and the password you set using the Activate utility to connect.

Connect to Middfiles using a PC:

Double-click the Computer (or My Computer) desktop icon. If these icons are not present, press the Windows key + E to open Windows Explorer.  Look in the Network Location section for mappings (connections) to middfiles in the window that opens.

Middfiles Use

Instructions are available explaining how to store and retrieve files on Middlebury servers:


Connect To A Networked Printer

Networked computers are connected to at least one networked printer.  The Print dialog box will display the printer name to which your print request will be directed, often in a format indicating the location, such as MNR213 on Walnut which would be located in Munroe Hall, room 213.

If you would like to install additional printers, follow these instructions for your computer's operating system:


Connect To The World Wide Web Using A Web Browser

On a Macintosh: Go to your Dock and launch the Firefox or Safari Web browser.
On a PC: Launch the Firefox or Internet Explorer Web browser.

Important: Internet Explorer is the recommended browser for use with our administrative applications, including Banner INB (Internet Native Banner) and Hyperion reporting (EPM11). Only versions 8 and 9 are currently supported.

Middlebury’s web site http://www.middlebury.edu/ and our customizable portal http://m.middlebury.edu provide numerous links to campus information, publications, and events, as well as to library and research resources. You can also:

  • Use the GO utility to navigate the Middlebury website.   
  • Use Quick Links located on the bottom edge of most Middlebury College web pages to access the College directory, technology help, Webmail, the library homepage, and more.


Connect To Our Wireless Network

Select the MiddleburyCollege wireless network, then connect with the username & password you set via the Activate utility. Traffic is fast, as well as encrypted for increased security. Visit http://go/wireless for detailed connection information.


Use E-mail

All College employees have an Exchange account with e-mail, address book, calendar, and task list features. We support access to this account using Outlook 2010 (PC), 2011 (Mac), and WebMail (aka OWA). Outlook works best when you are connected to the Middlebury network.  There are a variety of online video-based courses available to help you learn about these e-mail programs; visit http://go/lyndainfo to learn how to use Middlebury's lynda.com membership.

All employees may access their mail using a web browser on- or off-campus using the WebMail Quick Link located at the bottom of most Middlebury College web pages.  Visit http://go/webmailhelp to learn how to use Webmail, access FAQs, and more.

Telephone Services and Voice Mail

Guides for using Middlebury College's telephones and voice mail systems can be found at http://go/phone.

Library Services

All employees may make full use of Middlebury library services and collections.

 

Library Branches:

Davis Family Library (main library) 110 Storrs Avenue
Armstrong Library (science) McCardell Bicentennial Hall (enter on 2nd floor)


Materials You Can Borrow

Middlebury College’s libraries provide materials on loan to support the academic, professional, and personal interests of the entire community.

Materials and Equipment

  • Books or other printed circulating items (some items are restricted to in-house use only).
  • Videos/DVDs from the Browsing Collection
  • Restricted Videos/DVDs (behind the Circulation Desk, in-house use only)
  • Recordings (Music CDs)
  • Musical Scores (Sheet Music)
  • Laptops, iPads, Cameras, Camcorders, Projectors, and much more! (See http://go/equipment for a longer list and info on how to book these.)


To look up these materials, check MIDCAT (the library catalog) from the library homepage or use http://go/midcat.
For loan periods, see http://go/loanperiods.

Where to Get Library Help

For research help from a librarian, call 802.443.5496 or visit http://go/askus for other options.

For borrowing help (questions about items you have checked out, etc.), call the Davis Family Library Circulation Desk at 802.443.5494 or e-mail Library_circulation@middlebury.edu.

For questions about other services, see our Find Who Can Help You page for contact information for our various departments and services, or visit http://go/lisoffices.

Have other questions and don't know who to contact? 

  • For anyone, if you aren't sure who to ask or if you have an immediate need and are unable to get hold of someone, call the Davis Family Library Circulation Desk at 802.443.5494, during library hours (http://go/hours) or the Technology HelpDesk at 802.443.2200.

NExpress and Interlibrary Loan (ILL)

Use http://go/nexpress when a Middlebury item is checked out, missing, or not in MIDCAT, (the library catalog) http://go/midcat. It's fast and easy, and renewals are allowed. Still can't find the item you need in MIDCAT or through NExpress? Request it through ILLiad http://go/ill; this service takes a little longer and renewals are typically not allowed. You can request books, journal and newspaper articles, musical scores, audio-visual materials, sound recordings, loans of microfilm or microfiche from libraries around the world! Loan periods and renewals are set by the lending library. Save time creating requests by searching http://go/Summon and http://go/Worldcat which link directly to ILLiad and auto-complete ILL requests forms.

For more info on Interlibrary Loan, see http://go/ill.

Library Policies and Information Technology Policies

Please visit http://go/lishandbook to acquaint yourself with important policies and guidelines in the College Handbook for both the Library and Information Technology Services (ITS) .

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