Middlebury

LIS Documentation

LIS Documentation

Reserves Information for Faculty

Contents

Electronic Reserve

To submit photocopies for ERes

In order for the Library to comply with copyright guidelines and accurately place materials on reserve, please submit a completed ERes Copyright Clearance Form for each article/chapter requested for electronic reserve. Save the form directly to your computer, then complete and print it. Attach clear, unstapled photocopies with accurate bibliographic information (or photocopied title page) and statement of copyright ownership. The quality of the original is vitally important. The Library cannot accept sizes other than 8 1/2 x 11. Single or double sided reprints can be processed. Photocopies with attached permission forms can be delivered to the Circulation Desk at Armstrong or the Davis Family Library.

To submit articles that Middlebury subscribes to electronically

Email the request with the complete bibliographic information to libres@middlebury.edu. We will link the article directly to your ERes page. You do not need to email the pdf or submit photocopies.

To submit PDFs for ERes

Most photocopiers have the ability to create PDFs. Scan the materials and email the PDF to yourself. Forward the email to libres@middlebury.edu and include either the completed ERes Copyright Clearance Form or list the complete bibliographic information in the body of the email.

Remember: For articles we subscribe to electronically, email the citation, not the PDF.

To reactivate materials that were on ERes during a previous semester

There is no need to resubmit photocopies; we will use the .pdf file previously created. Files are kept for a two year period. Please contact libres@middlebury.edu to reactivate your materials.

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Processing time for EReserve material

Electronic reserve materials are processed on a first-in, first-out basis. Please allow a one week lead time for materials to appear on your electronic reserve course page. You may request to have items posted sooner, but this will depend entirely on staff availability.

Receiving ERes password

When the first ERes document request is submitted for a course during a particular semester, the ERes course page is created. The Reserves Coordinator will email the ERes page link and password to you. The Library requires that all passwords follow the consistent algorithm for the semester.

Permission to manage own ERes page

Contact libres@middlebury.edu to set up an ERes administrator account. We will create your ERes pages (or restore previously used coursepages), and show you the management functions of ERes. Administrative privileges allow you to view your previous ERes pages, restore your old documents to current pages, add new documents and links, and create folders to organize your pages. You will also have the ability to view statistics to see how frequently specific items are being accessed within your ERes pages.

Learn to manage own ERes page
Add a new PDF to ERes

Go to this link and log in with your personal admin credentials.

You should then see your ERes page listed. Click on that page, then click on “Documents and Copyright.”

Then click “Add document” then “Add a new document.”

Then enter in the basic info about the reading (author/title) into the "Title" box ("Title" is in red). Go to the very bottom of the page and click "Apply." This simply saves your work so you can then navigate away from the page to grab the pdf and attach it.

Next, click on "Attach Files" (found in the "Step 2: Provide optional information" box).

This takes you to a page where you will click on "Transfer File(s) to Server" (top of the page) and then you can browse and select a file from anywhere on your computer.

Once you've selected the file, click "upload" and then click "done." This will take you back one page, where you simply say "done" again. This will send you back to the page where you originally typed in the author/title info -- scroll to the bottom of the page and click "Save."

Add a new link to ERes

Go to this link and log in with your personal admin credentials.

You should then see your ERes page listed. Click on that page, then click on “Documents and Copyright.”

Then click “Add document” then “Add a new document.”

Then enter in the basic info about the reading (author/title) into the "Title" box ("Title" is in red).

Then, in "Step 2: Provide Optional Information" -- click on "Web Link" and paste the url into the box. There is a green button next to the box which will allow you to test the link.

Then, scroll to the bottom of the page and click "Save."

Please note that creating a persistent (unbreakable) link can be tricky, and will vary from one database to the next. Please see the Persistent Links documentation for help.

Add a previously used document to ERes

For a document that is already in the ERes system from a previous semester:

Go to this link and log in with your personal admin credentials.

Click “Documents and Copyright.” Then click “Add document” then “Select existing document.” This will pull up all documents that are associated with your Eres pages. Simply search for the author/title, click the little box to the left of the title, then click “Save Selections.”

Remove a document from an ERes page

Go to this link and log in with your personal admin credentials.

Click “Documents and Copyright.” Then click the little box next to the reading you’d like to remove. Then click “Remove Selected.” Then confirm by clicking “remove” once again.

The document will be removed from the ERes page but will still be available in the system (in case you need it again in a future semester).

Create persistent links to electronic resources

Linking to articles in electronic databases is not as simple as copying the URL. Most URLs are not persistent. For detailed linking instructions to specific databases, please visit Creating Persistent Links

Copyright Questions

The Library has an annual license with the Copyright Clearance Center (CCC). Our license allows faculty, staff, and students to share content across campus without the need to secure individual copyright permission from the CCC for participating publishers.

Please refer to the Copyright and Fair Use Guidelines in the Middlebury College Handbook for additional copyright information, or contact Library Reserves: libres@middlebury.edu

Contact Reserves Department

Please email the Reserves Department at libres@middlebury.edu, stop by the Library, or call x5495 for assistance.

Media Reserve

Placing media items on reserve

Click the "Put on course reserve (faculty only)" link in the item's MIDCAT record and complete the brief web form. The request will be sent directly to Library Reserves.

or

Go to MIDCAT, search for items you would like on Reserve, click the small box to the left of each item, then click the "Save Marked Records" button on the top-left of the page. The items will collect in your "shopping cart." When you've made all of your selections, click the "View Saved" button on the top of the page, and then click the "Export Saved" button to export the saved records to your own email account (be sure to accept the default "full display"). Forward the exported records to Library Reserve with course number and loan period. Be sure to export to your email and then forward the message to the library; otherwise, a list is generated with no course or faculty information attached.

or

Bring items directly to the Circulation Desk at the Library.

Film Screening Policies

Films are listed in the daily film screening schedule only when a faculty member places the item on Reserve and then books it for the day/time the item will be screened. Please see: How to book media items for screenings

To ensure availability and quality, films scheduled to be screened will be set aside after cleaning and repairing (if needed). On the day of a scheduled screening, films may not be borrowed prior to the screening. Students may borrow films after a screening, or on any day prior to the day of the scheduled screening, and regular reserve loan guidelines apply.

Films scheduled for classroom screenings may be used outside the Libraries for the screening and should be returned immediately after the screening.

Event Management -- go/scheduling -- can help you arrange for a suitable screening room. Plan to coordinate with that office for an appropriate teaching space if your audio-visual requirements for a semester are substantial.

Films and videos from sources outside the College may be booked via Middlebury's film rental form. After you've scheduled a room for your screening, and have financing approval, fill out the form and submit it. Place your orders as far in advance as possible -- a lead time of at least two weeks is recommended.

If you need an orientation to the projection equipment in the classroom, you may contact helpdesk@middlebury.edu to arrange it.

Library Video and Public Performance Rights

Most of the videos and DVDs in the Middlebury College Libraries do not include public performance rights.

These rights are needed if you plan to show a film for your club or student organization, or if the screening is open to the public. It also includes small groups who want to view a movie for entertainment in a public space.

Public performance rights are not needed for classroom screenings or private screenings in your room with a group of friends. If you are a student and need to obtain public performance licensing for an event, please contact the Center for Campus Activities and Leadership (CCAL) in McCullough Hall, (ext. 3103).

Faculty and staff may contact Sue Driscoll sdriscol@middlebury.edu for information about renting and acquiring films, licensing fees and other costs, and performance rights for films already held by the Library.

Loan period for media reserves

Media items on reserve circulate for 4 hours within the Library.

Faculty borrowers may override this loan period for items on reserve for their course. If a media item is on reserve for more than one course, circulation is limited to 4 hours.

Ordering items for media Reserve

Use the Purchase Order Form to suggest the Library order a book, DVD, non-music CD, etc. This form may be used by students, faculty and staff members. If you have any questions, please contact the Library Liaison for your area of interest.

Placing Personal Copies on Reserve

Personal copies can be placed on reserve, but cannot be protected from the wear and tear of heavy reserve use.

Personal copies must be marked and barcoded for use with our automated circulation system.

The Library cannot assume liability for personal copies which are stolen or damaged.

Processing time for reserve items

Thousands of items are placed on reserve each term, with most items submitted during the weeks before and after the first day of term. Reserve requests are processed on a first in, first out basis. We ask your understanding and cooperation in expediting a complex process and avoiding delays by delivering your materials to the Reserve Department well before the beginning of each semester.

Confirmation that my reserve request has been processed

To check online, go to the Reserves page in MIDCAT. Select "Search by Instructor Name." Type your last name in the box, and click on "search." This will bring up a list of all items you currently have on reserve.

Contact Reserves Department

Please email the Reserves Department at libres@middlebury.edu, stop by the Library, or call x5495 for assistance.

Print Reserve

Placing print items on Reserve

Click the "Put on course reserve (faculty only)" link in the item's MIDCAT record and complete the brief web form. The request will be sent directly to Library Reserves.

or

Go to MIDCAT, search for items you would like on Reserve, click the small box to the left of each item, then click the "Save Marked Records" button on the top-left of the page. The items will collect in your "shopping cart." When you've made all of your selections, click the "View Saved" button on the top of the page, and then click the "Export Saved" button to export the saved records to your own email account (be sure to accept the default "full display"). Forward the exported records to Library Reserve with course number and loan period. Be sure to export to your email and then forward the message to the library; otherwise, a list is generated with no course or faculty information attached.

or

Bring items directly to the Circulation Desk at the Library.

Loan period for print reserves

Books may circulate for 2 hours, 1 day, or 3 day loan period (specified by the faculty member).

Ordering items for print reserve

Use the Purchase Order Form to suggest the Library order a book, DVD, non-music CD, etc. This form may be used by students, faculty and staff members. If you have any questions, please contact the Library Liaison for your area of interest.

Placing personal copies on reserve

Personal copies can be place on reserve, but cannot be protected from the wear and tear of heavy reserve use. Personal copies must be marked and barcoded for use with our automated circulation system. The Library cannot assume liability for personal copies which are stolen or mutilated.

Processing time for reserve items

Thousands of items are placed on reserve each term, with most items submitted during the weeks before and after the first day of term. Reserve requests are processed on a first in, first out basis. We ask your understanding and cooperation in expediting a complex process and avoiding delays by delivering your materials to the Reserve Department well before the beginning of each semester.

Confirmation that my reserve request has been processed

To check online, go to the Reserves page in MIDCAT. Select "Search by Instructor Name." Type your last name in the box, and click on "search." This will bring up a list of all items you currently have on reserve.

Contact Reserves Department

Please email the Reserves Department at libres@middlebury.edu, stop by the Library, or call x5495 for assistance.

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