Technology Checklist for Visiting Speakers
When visiting the Middlebury campus please share the needs and itinerary of your presentation with your Middlebury coordinator. You don’t need to read this if you do not plan to use technology. If you are doing a power point presentation or showing a film read this document as it will help you to be more prepared when you arrive at Middlebury.
If you are showing a power point presentation Middlebury College encourages you to bring your own laptop. There are many spaces across campus that have desktop computer on the podium to use a jump drive but not all. If you would really prefer to bring a jump drive, contact your Middlebury coordinator to find out if the space has a podium computer.
Using your laptop
All of our smart classrooms have a VGA cable to connect the computer to the projector. If you have a Mac then you will need to bring an appropriate VGA adapter. Every smart classroom has documentation on how to use the equipment, connecting your computer to project and troubleshooting tips if there are any problems. Our technical staff cannot be responsible for problems with your presentation when you bring your own laptop.
Also, when using a power point presentation, please use a large print font of at least 18 points.
Using a Flash Drive
If you have chosen to use a jump drive it is strongly recommended that you have a back up for it, such as a copy of it on a CD or email to yourself or the coordinator so there will be a backup way of accessing it. Make sure you check the jump drive and disk on a separate computer to be sure that it will show up when you arrive at Middlebury.
If you are showing a video, all spaces have a DVD player and VCR. Both are multi-region, so they can play movies from any country.
Some of the spaces across campus have sound systems in the rooms so you can use a microphone to be heard well throughout the room. Most of our classrooms do not have sound systems but that is because the room is small enough to not need it. We have several types of microphones available. A Lapel microphone clips to the front of your shirt just below your chin; this is usually given to the person giving the presentation. It gives you the freedom to move and walk around if needed. Then we have wireless handheld microphones, these are usually passed around for Q&A. Many spaces also have microphones on the podium/lectern. These work just as well but do not give you the freedom to move around.
When you arrive at Middlebury
When you arrive on campus it will be important for you to get here early. This way you can schedule a time to go into the space and make sure that everything is going to work properly with your presentation. If something is not working properly then it will give us (Media Services) time to correct the problem or find you another space.
If your presentation is being recorded
- If this presentation is going to be recorded you will need to fill out and submit a recording consent form. Your Middlebury coordinator will email you the link for this form. We will need to receive this at least 3 business days before the presentation or we will not be able to do the recording.
- Please remember to repeat questions posed by people in the audience before responding to the question so we can hear the question on the camera and so everyone in the audience can hear it.