- 1 General guidelines
- 2 Midd Campus
- 2.1 To request a consultation about doing a video conference call
- 2.2 To request video conferencing assistance in one of the locations listed below
- 2.3 Accommodating Your Videoconferencing Needs
- 2.4 Videoconferencing locations - permanently equipped rooms
- 2.5 Videoconferencing locations - portable carts
- 2.6 Attending a job interview using videoconferencing
- 3 MIIS Campus
- 4 Videoconferencing Software & Bridge
- Book early
- No cost involved
- Set-ups are all plug and play once you know how to use them
- Video is from camera with pan, tilt and zoom capabilities and shows people in the room; in some spaces (see below) you can also connect a laptop computer and send that screen to the other party.
Videoconferencing is available on the Middlebury campus using Polycom videoconferencing systems in select locations (listed below). Unless otherwise specified, the locations must be reserved by the scheduling office. All systems use IP based videoconferencing to connect with another videoconferencing system.
To request a consultation about doing a video conference call
If you are considering a videoconference call but are not sure where to start, please review the options below and contact the Helpdesk and give us a brief overview of your needs. Keep in mind that we need at least five business days notice to guarantee assistance.
To request video conferencing assistance in one of the locations listed below
- Select a convenient location from the list below and contact the appropriate office to schedule the location (in most cases the appropriate office is Events Scheduling, but check below for details). If you need advice on which location is best or if there is no available space, let the Helpdesk know that this is the case and we will try determine the best option.
- You should contact the other end (the far side) of the videoconference to obtain the IP address of their video conferencing equipment and their technical contact person.
- Contact the Helpdesk (x2200 or email@example.com) and provide us with the information you collected in step 1 and 2 above. We need at least five business days notice to guarantee assistance.
NOTE: If none of the options listed match your needs or schedule, please contact us and give us a brief overview of your needs. We will try to find a suitable solution. We would still need at least five business days notice to guarantee assistance.
Accommodating Your Videoconferencing Needs
All of our videoconferencing spaces are not identical. Depending on the needs for your event, we can advise on which space will best accommodate you or your group. Below, under each location, we’ve suggested possible use cases that match the design of the room. For example, some of our spaces have two monitors, which allow users to see both a PowerPoint presentation and the remote participants. Other spaces only have one monitor, which still allows for a PowerPoint presentation, but users cannot see both the PowerPoint and the remote participants at the same time. If you have questions, please consult with Media Services by e-mailing firstname.lastname@example.org or creating a Helpdesk ticket (go/whd).
Videoconferencing locations - permanently equipped rooms
- Davis Family Library 105a: Although the capacity is 49, DFL 105a is set up in seminar style with 18 chairs around tables. There are an additional 12 chairs along the wall for overflow seating. Two 90” flat screen TVs in the front as well as a 60” confidence monitor in the rear. Please contact Events Management to reserve this room. Videoconferencing use case: Seminar style class, large meeting, all with or without content.
- Davis Family Library 105b: Capacity 49. Rows of chairs facing the front of the room. Two 90” flat screen TVs in the front as well as a 60” confidence monitor in the rear. Please contact Events Management to reserve this room. Videoconferencing use case: Lecture style class, panel discussion, guest lecture, all with or without content.
- Davis Family Library 105a & b: Capacity 99. DFL 105a & b can be combined into one large room. Four 90” flat screen TVs in the front as well as two 60” confidence monitors in the rear. To use this space in combined mode, please work with event scheduling and facilities to have the furniture arranged as necessary for your event. Please contact Events Management to reserve this room. Videoconferencing use case: meeting or class for more than 50 people, attending remote panel or lecture with or without content.
- Davis Family Library 145: Capacity 16, can be increased to 25 with additional tables. Image appears on a drop-down projection screen. Please contact Doreen Bernier (x5595) to reserve and note any special requirements. Videoconferencing use case: Meeting, small class without content.
- Davis Family Library 230: Capacity 18; Image appears on rear-view projection screen; two cameras. Please contact Events Management to reserve this room. Videoconferencing use case: seminar style class with or without content.
- Robert A Jones Conference Room: Capacity 15 + 86 additional seats out of immediate camera range. Image appears on two pull-down projection screens and a TV monitor. Please contact Events Management to reserve this room. Videoconferencing use case: classes without content, large meetings or panel discussions without content.
- 700 Exchange Street Maple room and Marbleworks 001 and 110: These buildings have designated rooms with permanent videoconferencing equipment. Scheduling is handled locally by the departments that use them. Specifics on capacity and scheduling will be posted as soon as they are available. Videoconferencing use case: Meetings
- OCH Boardroom: Contact Barbara McBride for further information.
Videoconferencing locations - portable carts
We have two portable units can be used in any of the locations specified below. A laptop computer can be connected and shown as part of the videoconference. The image appears on an LCD TV screen and if the room has a projection screen, it can appear on that screen, as well.
- Carr Hall Seminar 005: Capacity 15; Image appears on a 42" LCD monitor on a stand. Please contact Events Management to reserve this room.
- Davis Family Library 150 A-D: Capacity 2-4; Image appears on 32" LCD TV screen; Please contact Doreen Bernier at x5595 to reserve one of these rooms.
- Hillcrest 103 (The Orchard): Capacity of 70. Image appears on two large drop-down projection screens, and one can show the people from the video call, while the other screen can show the presentation/content. Contact Events Management to reserve.
- LIB201: Capacity of 31 (auditorium-style classroom). Image appears on 27" screen or a large drop-down projection screen. Contact Events Management to reserve.
- Kirk 203: Capacity 10-12. The image appears on a 60" LCD TV. Contact Events Management to reserve.
- MCC Wilson: Capacity: 356. Image appears on a large projection screen. Contact Events Management to reserve.
- OCH 206: Capacity 20. The image appears on a 42" LCD TV or on a large projection screen.
- Warner Hemi: Capacity: 109. Image appears on a large projection screen. Contact Events Management to reserve.
- Other rooms may be suitable too: The carts can be moved to most buildings with an elevator. A layout with a seminar or conference table makes it straightforward to get high quality audio and video from the entire room.
Attending a job interview using videoconferencing
All students inquiring about videoconferencing for the purpose of job interviews should contact the Center for Careers & Internships before proceeding further. Career Services will act on behalf of the student as their sponsor.
- There are three rooms with permanently installed videoconferencing equipment:
- Van Buren 499 (capacity is variable as the room has configurable furniture)
- Fletcher Jones Instructional Lab
- the McCone Boardroom
- In addition, there are two portable videoconferencing units - book/reserve 2 weeks in advance
- Graduate School of Business has two large, fixed screens in Lecture Room and Gathering Hall
- Other spaces on campus could be used as well
- Technology best suited for 6 - 8 people
Videoconferencing Software & Bridge
Middlebury has a number of licenses for Polycom RealPresence videoconferencing software. Compared to Skype, an advantage of the polycom software is that the people on the other end of the call can use their existing videoconferencing rooms/screens/cameras/mics, without having to setup a separate computer and peripherals on their end. Moreover, the call is prioritized across our firewalls, eliminating the chance of firewall issues. In addition, the software gives you free access to our videoconferencing bridge. See our Polycom Software page for more information on how to install and use the software. For information on the videoconferencing bridge, you can contact us here.
If you are interested in a comparison of the Polycom software with other videoconferencing tools in use at Middlebury, check the page Pros and Cons: Polycom, Adobe Connect, Skype.