Middlebury

Accompanying Materials

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This is a guide for writing enumeration on an item that has accompanying material.

Terms for accompanying materials:
Material Type
Treatment Possibilities
Enumeration Term
Sound disc May be shelved separately or together CD
3-1/2 inch magnetic disk Always shelved separately so it won't be desensitized or erased; housed in Perm Reserve, Mus. Lib. Perm Reserve, or Armstrong Media disk
CD-ROM May be shelved separately or together CD-ROM
Videocassette Always shelved separately so it won't be desensitized or erased; housed in Media (Starr Perm Reserve), Mus. Lib. Perm Reserve, or Armstrong Media video
Accompanying guide, manual, etc. Usually shelved together Use the term best describing the item. E.g., "guide" "manual" (8 characters max.)
Procedures for items shelved together in 1 location and in 1 container:
  • Barcode: one (1 item record)
  • Enumeration: none except copy or volume number. No special indication of accompanying material
Procedures for items shelved separately

either in the same location or in different locations (e.g., book is in library stacks & accompanying disk is in Perm Reserve; or book in stacks with accompanying CD-ROM next to it but separate on shelf)

  • Barcode: one per item (separate item records)
  • call number, and enumeration: write all on the accompanying material as well as to main item
  • Copy or volume number: comes after the material type enumeration

Examples:


Call
Number

________ CD

Call
Number

________ guide
c. 2
Armstrong
Media

Call
Number

________
disk
Media
Call
Number

________ video
Cassettes (in small containers) & videos
  • Accompanying cassettes are always stored separately in Media. Since they have their own class scheme, do not add enumeration term
  • Videos are always stored separately in Media
  • See also instructions for Audiocassettes in small containers
DVDs: Special Situations for accompanying materials

DVDs that are accompanied by print material too large to fit in same container as DVD

  • Barcode: barcode the booklet (etc.) separately
  • Item type: use type 9 or 11 "DVD," not "Book," to ensure that the loan period for book remains the same as the DVD
  • Call number on item: Add the location abbreviation "DVD Coll" above call number

Books that are accompanied by DVDs too large to fit inside book or container

  • Barcode: barcode the DVD separately
  • Item type: use "Book", "not "DVD," to ensure the loan period for the DVD remains the same as the Book
  • Call number on item: Add the location abbreviation "Stacks" above call number
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