Middlebury

Editing in Drupal: Projects for Peace

Part of the doucmentation on Drupal specific to Editing.

The following information will show you how to add and edit projects in the Projects for Peace site. See the Editing in Drupal article for general information on managing a Drupal site.

Loggin On

Before you can begin creating or editing content, you must first log on to the appropriate server.

  1. Navigate to any page on the site other than the home page
  2. Scroll to the bottom of the left hand navigation and click the "Log On" link.
    1. You are now at the "Middlebury College Central Authentication Service."
  3. Your NetID and password are the same as for your Middlebury email account. Type them in the appropriate fields.
  4. Click the "LOGIN" button
    1. You are returned to the page you were on.
  5. You may begin editing.

Creating and Managing Projects

To simplify the information structure on the Projects for Peace site, all of the Projects are added directly to the Projects or International House page. They can be put elsewhere on the site, but this will make it easier to identify content for administrators. The process for creating and managing information for a project is described below.

Adding a Project

  1. Make sure you are logged on.
  2. Navigate to the the Projects or International House page, depending on the type of project you are adding.
  3. Click File Uploads (hidden) in the left navigation menu. You will now upload any documents you have for the project.
    1. Find the "Edit Console" in the top left of your window. Click "Add".
    2. Click "File Upload" in the center column of your screen.
    3. For each file you want to upload, follow these steps.
      1. Enter the Title, which should be the same as the file name.
      2. Click the Browse... button and locate the file on your hard drive, select it and click Open.
      3. If you are adding another file, click the Add More button and repeat these steps.
      4. To make finding files easier, we recommend the following naming convention. For project 999:
        • Proposal: 999pro.pdf
        • Report: 999rep.pdf
        • Article: 999art1.pdf
        • Photo: 999photo.jpg
    4. Click the Save button.
  4. Go back to either the Projects or International House page, depending on the type of project you are adding.
  5. Click on Add a New Project in the left navigation menu.
  6. Find the "Edit Console" in the top left of your window. Click "Add".
  7. Click "Project" in the center column of your screen.
  8. Enter the project information as follows:
    1. Enter the name of the project in the "Project Working Title" field.
    2. Enter the number of the project in the "Project #" field.
    3. Enter the year of the project in the "Year" field.
    4. Choose whether the project is a Project for Peace or an International House Project.
    5. If the project is going to be featured on the home page of the site, click the Featured Project checkbox. NOTE: You should have a photo ready for the project and already uploaded if you select this.
    6. Choose the country where the project is taking place from the Country drop down. NOTE: If this is a featured project, you must have already contacted Web Development and provided a map graphic for that country or had another featured project already from that country.
    7. Enter the name of the school and a URL for its website (optional) in the School Name and School URL fields, respectively.
    8. Enter a description (optional) of the project in the Project Description field. For featured projects, this is the text from the viewbook.
    9. If you have uploaded a Proposal, begin typing the title you gave it when you uploaded it into the Proposal field and select from the listed files.
    10. If you have uploaded a Report, begin typing the title you gave it when you uploaded it into the Report field and select from the listed files.
    11. Enter the name of each student in the provided Students fields, one on each line. If you need to enter more than two students, click the Add another item button.
    12. If you have uploaded an Article, begin typing the title you gave it when you uploaded it into the provided News Articles fields, one on each line. If you need to enter more than two articles, click the Add another item button.
    13. If this is a featured project, begin typing the title you gave the photo for the project into the Image field and select from the listed files.
    14. Click the Save button.

Modifying a Project

  1. Make sure you are logged on.
  2. Navigate to the the Projects or International House page, depending on the type of project you are modifying.
  3. If you are adding files to a project, click File Uploads (hidden) in the left navigation menu.
    1. Find the "Edit Console" in the top left of your window. Click "Add".
    2. Click "File Upload" in the center column of your screen.
    3. For each file you want to upload, follow these steps.
      1. Enter the Title, which should be the same as the file name.
      2. Click the Browse... button and locate the file on your hard drive, select it and click Open.
      3. If you are adding another file, click the Add More button and repeat these steps.
      4. To make finding files easier, we recommend the following naming convention. For project 999:
        • Proposal: 999pro.pdf
        • Report: 999rep.pdf
        • Article: 999art1.pdf
        • Photo: 999photo.jpg
    4. Click the Save button.
  4. Go back to either the Projects or International House page, depending on the type of project you are adding.
  5. Find the project in the list in the center column or if it is from a previous year, click on that year in the left navigation menu and then find the project in the list. Click on the name of the project, bringing you to the project page.
  6. Click the "Edit" link below the project information in the center column.
  7. Modify the project information as follows, as necessary:
    1. Enter the name of the project in the "Project Working Title" field.
    2. Enter the number of the project in the "Project #" field.
    3. Enter the year of the project in the "Year" field.
    4. Choose whether the project is a Project for Peace or an International House Project.
    5. If the project is going to be featured on the home page of the site, click the Featured Project checkbox. NOTE: You should have a photo ready for the project and already uploaded if you select this.
    6. Choose the country where the project is taking place from the Country drop down. NOTE: If this is a featured project, you must have already contacted Web Development and provided a map graphic for that country or had another featured project already from that country.
    7. Enter the name of the school and a URL for its website (optional) in the School Name and School URL fields, respectively.
    8. Enter a description (optional) of the project in the Project Description field. For featured projects, this is the text from the viewbook.
    9. If you have uploaded a Proposal, begin typing the title you gave it when you uploaded it into the Proposal field and select from the listed files.
    10. If you have uploaded a Report, begin typing the title you gave it when you uploaded it into the Report field and select from the listed files.
    11. Enter the name of each student in the provided Students fields, one on each line. If you need to enter more than two students, click the Add another item button.
    12. If you have uploaded an Article, begin typing the title you gave it when you uploaded it into the provided News Articles fields, one on each line. If you need to enter more than two articles, click the Add another item button.
    13. If this is a featured project, begin typing the title you gave the photo for the project into the Image field and select from the listed files.
    14. Click the Save button.

Project Years

Adding a new Year Page

  1. Make sure you are logged on.
  2. Navigate to the the Projects or International House page, depending on the type of project year you are adding.
  3. Find the "Edit Console" and click "Settings".
  4. Click Add sub-page.
  5. Enter the numerical year as the Page name and URL name then click Create sub-page.
  6. Find the "Edit Console" and click "Add".
  7. Select "Basic Content" from the options in the center column.
  8. Enter #### Projects in the Title field where #### is the numerical year.
  9. Enter [view:Projects==Project for Peace/####] in the Body field where #### is the numerical year.
  10. Expand the Appearance section.
  11. Check the "Sticky at top of page" checkbox.
  12. Click Save.

Add the File Uploads Page

  1. Click "Settings" in the "Edit Console".
  2. Click Add sub-page.
  3. Enter "File Uploads" as the Page name.
  4. Enter "files" as the URL name.
  5. Click Add sub-page.

Changing the Year on the Projects Page

  1. Make sure you are logged on.
  2. Navigate to the the Projects or International House page, depending on the type of project year you are adding.
  3. At the bottom of the center column, click the Edit link.
  4. Find [view:Projects==Project for Peace/####] in the Body field where #### is the numerical year and change #### to the year you want to display.
  5. Click Save.

Featured Projects

Featured Projects have a photo and a map graphic for display on the home page of the site. We will describe how to create both of these. This required Adobe Photoshop. You should contact the Helpdesk to procure a copy of this application if you will be doing this work. Photoshop is also available on some lab machines. If you are working with a firm to put together the Viewbook, you should consider asking them to provide these items, using the steps below.

Feature Photo

The feature photo is 525 pixels wide and has a variable height. To keep the home page content vertically balanced, you should keep the height of the feature photo between 250 and 350 pixels. The feature photo works best with a horizontally aligned image.

  1. Open the image you want to use in Adobe Photoshop.
  2. Click the Rectangular Select tool.
  3. Select the area of the image you want to use in the feature photo.
  4. Click the Image menu and select Crop.
  5. Click the Image menu and select Image Size.
  6. Enter 525 in the Width field, choose pixels from the dropdown next to the Width field and click OK.
  7. Click the File menu and select Save for Web & Devices.
  8. Choose JPEG as the media type and High as the quality. Click Save.
  9. Name the file ###photo.jpg where ### is the project number. Click Save.
  10. Upload the file as described in the documentation above.

Map Graphic

The map graphic is 135 pixels wide and 135 pixels high. It features a border, filled in country, outlined political map of the region and oceans.

  1. Open Adobe Photoshop
  2. Click the File menu and select New.
  3. Enter 135 in the Width and Height fields and choose pixels from the dropdowns next to each field. Click OK.
  4. Paste the map from the Viewbook into the new display. Center the map on the country for this project using the Select tool.
  5. Set #d1e11d as your foreground color.
  6. Click the Select menu and select All.
  7. Click the Edit menu and select Stroke...
  8. Enter 2 px in the Width field, select Inside under Location and click OK.
  9. Using the Paint Bucket tool, fill in the country for this project with the foreground color.
  10. Set #a2b9d3 as your foreground color.
  11. Using the Paint Bucket tool, fill in the oceans and seas with the foreground color.
  12. Click the File menu and select Save for Web & Devices.
  13. Choose GIF as the media type and High as the quality. Click Save.
  14. Name the file Country Name.gif where "Country Name" is the name of the country with spaces. Click Save.
  15. Send these files to the Web Development group so that they can be added to the site.
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