Online Databases: Adding New Titles to SubjectsPlus & Midcat

  1. When a newly purchased database is licensed and ready for access by Middlebury users, the Subscriptions & E-Resource Coordinator (Arabella Holzapfel) notifies the following staff members, and gives them the active URL for the new resource:
    • Web Services & Systems Librarian (Bryan Carson)
    • Designated cataloging staff (Michael Warner, Marlena Evans)
    • Head of Collections (Douglas Black).
  2. Web Services & Systems Librarian EZproxies the database and adds it to LibGuides (A-Z Database List at go/databases/) using the LG link updater, thus creating a persistent URL for a new MIDCAT record.
  3. Web Services & Systems Librarian then notifies the designated catalogers that the new DB is ezproxied and is in LibGuides.
  4. Cataloger(s) import or create a MARC record, inserting the PURL into the 856 field. (Michael will import and edit any appropriate existing OCLC records. He will notify ??? if a database needs a new record created.)
  5. Arabella (?) notifies all Liaisons that the new database is in LibGuides DBAZ
  6. When appropriate, the Head of Collections (?) adds the new database to "What's New" and creates a LIS Blog post.
  7. Liaisons add the new databases to the appropriate Subject Guides as soon as possible.

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