Faculty Profiles in Drupal

Adding a Faculty Profile

For new Faculty

1. Go to your department's Faculty & Office Hours page.
2. Click Add in the Edit Console.
3. Choose Profile from the list of available content types.
4. Enter a Display Name for the profile. This should be the Faculty member's name, as they wish it to appear on their department site.
5. Begin typing the Faculty member's email address in the User field. Select their name when it appears in the list of options.
6. Scroll down to the Dynamic Features section and check the Course Catalog checkbox.

This is all of the information that you are required to enter to create a new Faculty profile, though you may wish to add more information, as described below. The User and Course Catalog sections are not strictly required, but are good information to add about Faculty teaching at Middlebury as they will pull in contact information from the Directory and course information from Banner.

For Existing Faculty

If the Faculty member's profile already exists elsewhere on our site and you would like to add it to your site you should follow these instructions, rather than creating a new profile.

1. Find the profile and contact that department's coordinator to have them grant you access to the profile.
   1. They should click Edit at the bottom of the profile.
   2. Then in the Who can Edit or Delete this content section under Individuals add you.
2. Now that you can edit the profile, do so by clicking Edit at the bottom of the profile.
3. Click the Pages section of the edit form to expand it.
4. Click the Add button.
5. Find your department's Faculty & Office Hours page in the site tree and click on it.
6. Click Select in the right pane.
7. Click the Save button at the bottom of the editing form.

Organizing your Profiles

Reordering the Profiles

1. Go to your department's Faculty & Office Hours page.
2. Click Reorder in the Edit Console
3. Drag the list of names into the desired order.
4. Click the Save configuration button.

Removing a Profile

1. If you are viewing a list of profiles, click on the name of the faculty member you wish to remove.
2. Click the Edit link at the bottom of the profile.
3. Click the Pages section of the edit form.
4. If the profile appears on multiple pages:
   1. Click on the page you would like to remove the profile from.
   2. Click the Delete button in the Pages section.
5. If the profile appears on only one page:
   1. Click the Delete button at the bottom of the edit form.

Directory Fields

If you filled in the User section of the profile, we will attempt to fetch information about the person from the College Directory. This includes contact information, a job title, and a photo if the person has elected to show their photo on the Directory. To change photo visibility settings, the person may go to the Directory Change Information form and if they would like to upload a new photo they may do so through the Directory Upload Photo form. Changes to a person's Directory record must go through Banner and take approximately 24 hours to appear on the Online Directory and the College website.

Additionally, Drupal will only fetch information from the Directory once every three hours. If you change a person's office hours or personal website through the Online Directory, it may not appear on the website immediately. Directory information changes very infrequently and this arrangement helps improve the performance of our Drupal and Online Directory systems.

To change any of the information coming from the Online Directory, click the Directory Fields link while editing a profile to expand this section.

Alternate Photo

If you do not wish to use the photo from the Online Directory, or if one is not available, you may upload an alternate photo for this profile to the website. NOTE: There is currently a bug in all versions of Internet Explorer that prevents the image chooser from working correctly. Until this has been addressed, please use a different browser if you need to edit Alternate Photos for profiles.

1. Add your photo to your File Uploads page
2. Click the Choose button next to Alternate Photo.
3. Starting with Home in the left pane, expands each section of the site until you get to your department's File Uploads page. Click on the word File Uploads.
4. Find the image in the list of files in the right pane and click on it.

Alternate Directory Information

Some information from the Online Directory can be overridden to display a different value. This often comes up when job titles need to be truncated in the Banner record. Here you may show the full job title.

• Alternate Job Title: A job title to display in place of the default job title from the Online Directory.
• Second Line Job Title: This text will be displayed below the job title, whether it comes from the Online Directory or the Alternate Job Title field.
• Alternate Email: If the Faculty member wishes to receive email at an address other than the one listed in the Directory, or if they do not have a Middlebury email account, their address may be entered here.
• Alternate Phone: This phone number will be displayed in place of the office phone number that is listed for the Faculty member in the Online Directory.
• Alternate Office Hours: These office hours will be displayed in place of the office hours that are in the Online Directory. This is useful for faculty who have a profile in a particular program where they'll maintain office hours separate from those for their courses.
• Alma Mater: This field is shown for Athletics Coaches, but can also be added to any profile, if the person would like to display this information about themselves.
• Years at Midd: This field is shown for Athletics Coaches, but can also be added to any profile, if the person would like to display this information about themselves. Note that this does not automatically update. You have to change the number once a year.
• Career Directions: This field is shown for EIA Advisors, but can also be added to any profile, if the person would like to display this information about themselves.

Hidden Fields

Sometimes people would prefer not to show contact information on their department site profile. Note that all of this information will still be shown on their record in the Online Directory. However, you can check any of the following boxes and that piece of data will not be displayed in the profile.

• Profile Photo (the College Seal will be displayed in its place)
• Job Title
• Email
• Phone
• Fax
• Office Hours
• Office Address

Office Hours

Updating Office Hours as a Faculty Member

1. Go to http://go.middlebury.edu/directory?change
2. Log on with the username and password you use for Webmail
3. Click Continue. After the system has verified your indentification, a form with your Directory information will appear.
4. In the Edit Information section change the value of the Office Hours field
5. Click Change Information. A notice confirming the information change will be displayed.

Updating Office Hours as a Department Coordinator

In order to edit a persons office hours you must be a member of the "Departmental Coordinators" mailing list and the person must be a member of the "All Faculty" mailing list.

1. Go to http://go.middlebury.edu/directory?change
2. Log on with the username and password you use for Webmail
3. At the top of the page you will see a section labelled Set Current User
   
4. Enter the username of the person whose office hours you want to edit. The username is the first part of their Middlebury email address, before the @.
5. Click the Set Current User button
6. In the Edit Information section you will now see a photo of the person whose office hours you wish to edit. Change the value of the Office Hours field in this section
7. Click the Change Information button

Profile Contents

The main content of the Faculty profile should be added to the Biography section. This works just like editing basic content elsewhere on the site. There is also a special Extra Profile Fields section which is where you might want to put publication history for the Faculty member, if you are not using the new publications database feature. Each section of the Extra Profile Fields should have a section title using Heading 4.

Dynamic Features

Course Catalog

Check this box to show a list of courses taught by this person from the past four years. Courses offered in the current and upcoming terms will be marked with symbols in the list. The list of courses will include their course description and a link to the Course Catalog. The information in this list is refreshed from Banner once every 24 hours.

My Publications

Faculty can now enter their publication data into our database and have it displayed in their profile using a variety of citation styles. See the documentation on this feature and contact the Helpdesk or Web Application Development for additional assistance on getting this feature added to an interested Faculty member's profile.