Middlebury

Film screening

Procedures for self-booking in MIDCAT

  • Search and locate item in Midcat
  • Click on "PLACE RESERVATION" button (located above item information in the Catalog). This button is only available for items that are currently on Reserve (location mmcs)
  • Sign in (self-booking requires authentication by the borrower who checks it out)
  • Select location. For example, there may be an item at both the Davis Family and Science libraries. Please select the item at the location where you would like to pick up the item.
  • Select start date and time
  • If there is more than one item available for booking, you will be presented with a list of available items. Select the item you want to book.
  • Select end time and date
  • Items on reserve default to 4 hours.
  • Include any special instructions in the "Note" field.
  • Click on "SUBMIT" button

Loan Rules and Policies

  • Booking period equals the loan period
  • Supervisors - override/adjust bookings as needed to accommodate changes to film screening schedule and faculty/student/projectionist screening the film

Reserve Procedures/workflow

  • Media is placed on Reserve - request includes time, date and name of screener
  • Reserve/Circ staff book; assume faculty unless notified otherwise
  • Media is self-booked by prof or designated student or LIS staff

View in Bookings Maintenance

  • Select location mmcs
  • Select start date
  • Set date range (between date X and date X) 3 days ahead
  • Click on Display button

Place Booking in Mill Circ

In borrower account:

  • Click on Bookings tab
  • Search
  • Click on add booking button
  • book selected item

OR place booking through item record

Screenings – Late Evening Procedures (usually done in the hour before closing)

  • Print Media Bookings slips - view bookings in Mill Circ 3 days ahead
  • Verify status; correct call number; title etc.
  • Locate all media on the list for screenings (see procedures below)
  • Locate and examine media scheduled for 2 and 3 days ahead. Unless there are issues, return them to Reserves shelving.
  • Locate and examine media scheduled for the following day; attach the correct bookings slip to the case and place on the separate "Screenings" shelf next to Reserves.  Screening media may not be checked out the day of the screening
  • Visually inspect VHS tape or case for problems or damage
  • Visually inspect DVD's for damage - cracks, smudges, dirt, gouges etc.
  • If dirty, clean with moist cleaning cloths - 1 per DVD; air dry


Prepare, search and send hourly overdue notices for reserve and screening media as needed

  • Contact borrower to return media asap
  • Check for multiple titles that may be listed under a single screening
  • Check if title has 2 different screening times on same day

Repair 

Rental Films

  • Checked out using "traveling" cases; will be booked in ssystem
  • Kept on rental film shelf in reserve area
  • Assume clean and new - no need to clean or repair

Personal Copies

  • LIS does not repair
  • Notify faculty if personal copies are damaged

Cleaning DVDs - Procedures
General Guidelines:

  • Handle the discs by the edges or the center hole
  • Wipe GENTLY in a straight line from the center of the disc, out (will avoid any potential scrapes from interrupting with the circular path of the signal)
  • Avoid touching the shiny surface (the shinier side is the signal side)
  • Make sure the DVD is seated firmly in the center holder in the case for proper storage
  • FYI – With scratches it is not the actual data section of the disc that is damaged – it is the clear coating that protects the data that is damaged – and the scratch is interfering with the path that the laser must travel through to get to the information.


When Checking:

  • Open and inspect case for all required parts
  • Inspect all parts and condition of case - if there is wear and tear to contents, check in, note details of problem on P&P repair slip, mark item status R - being repaired
  • If user reports any problems, note on repair slip


To Clean:

  • Visually inspect DVD for damage or dirt
  • Clean visible dirt and stains on DVD's with wet DVD cleaning wipes and dry with soft cloth
  • Handle the discs by the edges or the center hole
  • Wipe GENTLY in a straight line from the center of the disc, out (will avoid any potential scrapes from interrupting with the circular path of the signal)
  • Avoid touching the shiny surface (the shinier side is the signal side)
  • Make sure the DVD is seated firmly in the center holder in the case for proper storage (With scratches it is not the actual data section of the disc that is damaged - it is the clear coating that protects the data that is damaged - and the scratch is interfering with the path that the laser must travel through to get to the information)

Missing, claims returned, billed, lost&paid status

  • Follow procedure for searching and replacing missing materials
  • The item record is immediately marked Missing
  • Liaisons will be consulted before any replacement is ordered
  • Items for screenings or for reserves - mark RUSH - and notify Reserves and Film Screenings


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