Gov Docs Locked Shelving

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The Gov Docs locked shelving holds valuable items up to 1920. These items are not to be removed from the library, except for some exceptions made for ILL with the permission of Ryan Clement.

If a patron wants to look at anything in the locked shelving, which includes Oversize items stored in the locked Gov Docs map case, the procedure is:

  • The patron should contact Ryan in LIB 211, who will then retrieve the item and give it to the user
  • The user's ID card will be held by Ryan while they are using the item
  • Items should be used in the Special Collections area if it is open to the public - alternatively Ryan will find space in media carrels in front of LIB 211

If a patron wants to copy something from a locked shelving item:

  • They need to ask Ryan to have the copying done for them since many items are so fragile
  • Alternatively, patrons may take photos from an item themselves (instead of copying)

There are currently 3 keys, which are held by Ryan Clement (Gov Docs Librarian), Ginny Faust (Gov Docs Associate), and Rachel Manning (ILL Coordinator). No one else should have access to these keys. Rachel is to use hers only when she needs to copy something for ILL; she may not retrieve books for patrons in the library without consulting Ryan. No one but Ryan may use the keys to retrieve books from the locked shelving.

Many of the items in locked shelving are now available online. To see if an item is available electronically, you can check:

  • U.S. Congressional Serial Set, 1817-1980 (library database)
    • Contains reports, documents and journals of the U.S. Senate and House of Representatives from the 15th to 96th Congresses, originally published in bound volumes. Also includes key Executive Branch documents and thousands of browsable/searchable Serial Set Maps. For the 1st - 14th congresses, see American State Papers. Go shortcut = go/usss
  • Google
    • To search Google for US government informations, add the string "site:*.gov" to the beginning of your search. For instance, to search for the United States Agricultural Census from 1850, you would enter: 'site:*.gov "agricultural census" 1850'
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