Middlebury

New books from P&P

  • Newly processed materials arrive at Circ on carts or (if RUSH) in single/small batches of items
  • Carts are delivered to Circ 250B by P&P staff and single/small batch items are left on the "rush shelf/area" in 250B
  • Do not need to check details of every item record (exceptions noted below)
  • Sort the cart and scan barcodes in Check-In Mode
  • All items need to be scanned & checked in at Circ Desk
  • Sort materials (see below), then scan item barcode in check-in mode
  • Scanning will generate any requests that have been placed at any point in the order/in process stage through user web request system or by Circulation or Collection Management staff
  • Watch the screen between each scan!
  • Retain book jackets for new books display
  • Save only colored processing slips without any writing on them (for Collection Management; optional-for re-use)
  • Items with requests may or may not have a pink request slip
  • Clear “in process” status at check in
  • Message will display “Item status in process. Clear it?” Press space bar to clear/answer yes.
  • Must answer or clear each hold message. (If you scan the next bar code without answering, the scan works as an answer but the next barcode is not scanned and hence won’t have its status cleared)
  • Call numbers and location codes display on screen as each item is scanned (adjust column width as needed)
  • IF spot check is needed, check line item information (call # and location) from check-in view
  • To view/edit item: Right click, select “view item” and press “Edit” button
  • Edit record if needed and click on save/close to save changes
  • Items with multiple parts should display a message alert at check in – add/edit appropriate message if necessary or return to Collections Management
  • Check for prefix labels in sub-collections
  • Return any errors to P&P, with status "in process"

The QC – Sorting the cart:

  • Newly processed materials arrive at Circ on carts or (if RUSH) in single/small batches of items
  • Carts are delivered to Circ 250B by P&P staff and single/small batch items are left on the "rush shelf/area" in 250B
  • Do not need to check details of every item record (exceptions noted below)
  • Sort the cart and scan barcodes in Check-In Mode
  • All items need to be scanned & checked in at Circ Desk
  • Sort materials (see below), then scan item barcode in check-in mode
  • Scanning will generate any requests that have been placed at any point in the order/in process stage through user web request system or by Circulation or Collection Management staff
  • Watch the screen between each scan!
  • Retain book jackets for new books display
  • Save only colored processing slips without any writing on them (for Collection Management; optional-for re-use)
  • Items with requests may or may not have a pink request slip
  • Clear “in process” status at check in
  • Message will display “Item status in process. Clear it?” Press space bar to clear/answer yes.
  • Must answer or clear each hold message. (If you scan the next bar code without answering, the scan works as an answer but the next barcode is not scanned and hence won’t have its status cleared)
  • Call numbers and location codes display on screen as each item is scanned (adjust column width as needed)
  • IF spot check is needed, check line item information (call # and location) from check-in view
  • To view/edit item: Right click, select “view item” and press “Edit” button
  • Edit record if needed and click on save/close to save changes
  • Items with multiple parts should display a message alert at check in – add/edit appropriate message if necessary or return to Collections Management
  • Check for prefix labels in sub-collections

New books for display

  • Look for eye-catching jackets and book covers suitable for display
  • Change status to L “new books” (alternately see procedure below using Item Use 3 method)
  • Wrap book with jacket
  • Shelve and display in new book shelves
  • Alternate sides weekly so that books are displayed/removed regularly by date added to new books
  • Return new books to stacks weekly: books removed from display need to be scanned in at Circ to clear “new book” status & change status to “available”; remove jackets before sending to stacks/re-shelving areas
  • Keep display current & interesting, display books face out for maximum visibility of new titles
  • Books not being sent to new book display – clear "in process" and send directly to stacks; place on re-shelving carts

Change to L- NEW BOOK Count item/Item use 3/Create List/Rapid or Global Update Method

  • Create a list of all item records with an Item Use 3 of greater than or equal to 1
  • Using Rapid or Global Update—reset the Item Use 3 to 0 and change the status
  • Empty the list when done Rapid update status from “in process” to ____________
  1. Log in to Millennium using mXcircsu
  2. Click the “count use” button on left
  3. Click the “item use 3” button on left
  4. Scan in each item (if you accidentally scan an item twice, it does not matter)
  5. Click the “up one level” button on left
  6. Click the ‘create lists” button on left
  7. Double click an empty list
  8. Name your list (reffing, new books, etc.)
  9. Select item records from the pull down menu
  10. Type = I, field = 74 (item use 3), condition = greater than or equal to, value = 1
  11. Click “Search”
  12. Click “rapid update” button on left
  13. Select item from the first pull down menu
  14. Select Review from the next pull down menu
  15. Select the list you just created
  16. Field = 74 item use 3, Value = 0 
  17. Field = 88 status, Value = (double click in box and select which status you want to change these books TO)
  18. Click “start” in upper right
  19. Click “create lists” button on left
  20. Find your list and highlight it
  21. Click the “empty” button at top, middle
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