Middlebury

Reserves Information for Faculty

What are Course Reserves?

Course reserves are materials set aside for a specific course at the request of a faculty member. These items (books, DVDs, etc.) circulate for a shorter loan period to allow for use by a large number of borrowers. Ebooks and emedia (i.e. Kanopy) can also be placed on reserve.

Media Reserve

Placing media items on reserve

Click the "Put on course reserve (faculty only)" link in the item's MIDCAT record and complete the brief web form. The request will be sent directly to Library Reserves.

or

Go to MIDCAT, search for items you would like on Reserve, click the small box to the left of each item, then click the "Save Marked Records" button on the top-left of the page. The items will collect in your "shopping cart." When you've made all of your selections, click the "View Saved" button on the top of the page, and then click the "Export Saved" button to export the saved records to your own email account (be sure to accept the default "full display"). Forward the exported records to Library Reserve with course number and loan period. Be sure to export to your email and then forward the message to the library; otherwise, a list is generated with no course or faculty information attached.

or

We can easily run a list of reserves that you’ve used for a previous course and place them on reserve. No need to recreate the list each year. Simply email libres@middlebury.edu with the course info

or

Bring items directly to the Circulation Desk at the Library.

Film Screening Policies

Films are listed in the daily film screening schedule only when a faculty member places the item on Reserve and then books it for the day/time the item will be screened. Please see: How to book media items for screenings

To ensure availability and quality, films scheduled to be screened will be set aside after cleaning and repairing (if needed). On the day of a scheduled screening, films may not be borrowed prior to the screening. Students may borrow films after a screening, or on any day prior to the day of the scheduled screening, and regular reserve loan guidelines apply.

Films scheduled for classroom screenings may be used outside the Libraries for the screening and should be returned immediately after the screening.

Event Management -- go/scheduling -- can help you arrange for a suitable screening room. Plan to coordinate with that office for an appropriate teaching space if your audio-visual requirements for a semester are substantial.

Films and videos from sources outside the College may be booked via Middlebury's film rental form. After you've scheduled a room for your screening, and have financing approval, fill out the form and submit it. Place your orders as far in advance as possible -- a lead time of at least two weeks is recommended.

If you need an orientation to the projection equipment in the classroom, you may contact helpdesk@middlebury.edu to arrange it.

Library Video and Public Performance Rights

Most of the videos and DVDs in the Middlebury College Libraries do not include public performance rights.

These rights are needed if you plan to show a film for your club or student organization, or if the screening is open to the public. It also includes small groups who want to view a movie for entertainment in a public space.

Public performance rights are not needed for classroom screenings or private screenings in your room with a group of friends. If you are a student and need to obtain public performance licensing for an event, please contact the Center for Campus Activities and Leadership (CCAL) in McCullough Hall, (ext. 3103).

Faculty and staff may contact Sue Driscoll sdriscol@middlebury.edu for information about renting and acquiring films, licensing fees and other costs, and performance rights for films already held by the Library.

Loan period for media reserves

Media items on reserve circulate for 4 hours within the Library.

Faculty borrowers may override this loan period for items on reserve for their course. If a media item is on reserve for more than one course, circulation is limited to 4 hours.

Ordering items for media Reserve

Use the Purchase Order Form to suggest the Library order a book/ebook, DVD/emedia, CD, etc. This form may be used by students, faculty and staff members. If you have any questions, please contact the Library Liaison for your area of interest.

Placing Personal Copies on Reserve

We're happy to place personal copies on reserve -- they can be dropped off at the Circulation Desk at Davis, Armstrong, or Davison (Bread Loaf). Please plan to retrieve your personal copies at the end of each semester.

Please note that personal copies cannot be protected from the wear and tear of heavy reserve use. Personal copies must be marked and barcoded for use with our automated circulation system. The Library cannot assume liability for personal copies which are stolen or damaged.

Processing time for reserve items

Thousands of items are placed on reserve each term, with most items submitted during the weeks before and after the first day of term. Reserve requests are processed on a first in, first out basis. We ask your understanding and cooperation in expediting a complex process and avoiding delays by delivering your materials to the Reserve Department well before the beginning of each semester.

Confirmation that my reserve request has been processed

To check online, go to the Reserves page in MIDCAT. Select "Search by Instructor Name." Type your last name in the box, and click on "search." This will bring up a list of all items you currently have on reserve (including print, media, ebooks, and emedia).

Contact Reserves Department

Please email the Reserves Department at libres@middlebury.edu, stop by the Library, or call x5495 for assistance.

Print Reserve

Placing print items on Reserve

Click the "Put on course reserve (faculty only)" link in the item's MIDCAT record and complete the brief web form. The request will be sent directly to Library Reserves.

or

Go to MIDCAT, search for items you would like on Reserve, click the small box to the left of each item, then click the "Save Marked Records" button on the top-left of the page. The items will collect in your "shopping cart." When you've made all of your selections, click the "View Saved" button on the top of the page, and then click the "Export Saved" button to export the saved records to your own email account (be sure to accept the default "full display"). Forward the exported records to Library Reserve with course number and loan period. Be sure to export to your email and then forward the message to the library; otherwise, a list is generated with no course or faculty information attached.

or

We can easily run a list of reserves that you’ve used for a previous course and place them on reserve. No need to recreate the list each year. Simply email libres@middlebury.edu with the course info

or

Bring items directly to the Circulation Desk at the Library.

Loan period for print reserves

Books may circulate for 2 hours, 1 day, or 3 day loan period (specified by the faculty member).

Ordering items for print reserve

Use the Purchase Order Form to suggest the Library order a book/ebook, DVD/emedia, CD, etc. This form may be used by students, faculty and staff members. If you have any questions, please contact the Library Liaison for your area of interest.

Placing personal copies on reserve

We're happy to place personal copies on reserve -- they can be dropped off at the Circulation Desk at Davis, Armstrong, or Davison (Bread Loaf). Please plan to retrieve your personal copies at the end of each semester.

Please note that personal copies cannot be protected from the wear and tear of heavy reserve use. Personal copies must be marked and barcoded for use with our automated circulation system. The Library cannot assume liability for personal copies which are stolen or damaged.

Processing time for reserve items

Thousands of items are placed on reserve each term, with most items submitted during the weeks before and after the first day of term. Reserve requests are processed on a first in, first out basis. We ask your understanding and cooperation in expediting a complex process and avoiding delays by delivering your materials to the Reserve Department well before the beginning of each semester.

Confirmation that my reserve request has been processed

To check online, go to the Reserves page in MIDCAT. Select "Search by Instructor Name." Type your last name in the box, and click on "search." This will bring up a list of all items you currently have on reserve (including print, media, and ebooks).

Contact Reserves Department

Please email the Reserves Department at libres@middlebury.edu, stop by the Library, or call x5495 for assistance.



E-book and E-media Reserve

Placing E-book items on Reserve

Click the "Put on course reserve (faculty only)" link in the item's MIDCAT record and complete the brief web form, just as you would for a print or media item. The request will be sent directly to Library Reserves. (Quick tip: in MIDCAT, filter your search by "E-books & online resources")

Some e-books in our catalog are ones that we have access to, but do not yet own. Taking the above step will guarantee that the requested e-book is officially purchased by the library and will be available to your students. (If an e-book is not purchased, it might be removed from our collection without notice by the vendor.)

Also, while many of our e-books allow concurrent use, some do not, so it is especially important that you alert us to your e-book needs so we can confirm that concurrent use is allowed. If it's not allowed, we will work with you to figure out alternatives.

An e-book that is on reserve will be listed with the rest of your print and media reserves in MIDCAT


E-book LibGuide

Find information on how to access, download, and print from e-books on the E-book LibGuide

Placing E-media (streaming) items on Reserve

Click the "Put on course reserve (faculty only)" link in the item's MIDCAT record and complete the brief web form, just as you would for a print or media item. The request will be sent directly to Library Reserves. (Quick tip: in MIDCAT, filter your search by "E-books & online resources")

Most e-media items in our catalog are ones that we have access to, but have not yet purchased or licensed. Taking the above step will guarantee that the requested e-media item is officially purchased/licensed by the library and will be available to your students. (E-media that is not purchased/licensed might be removed from our collection without notice by the vendor.)

E-media that is on reserve will be listed with the rest of your print and media reserves in MIDCAT

Confirmation that my reserve request has been processed

To check online, go to the Reserves page in MIDCAT. Select "Search by Instructor Name." Type your last name in the box, and click on "search." This will bring up a list of all items you currently have on reserve (including print, media, and ebooks).

Contact Reserves Department

Please email the Reserves Department at libres@middlebury.edu, stop by the Library, or call x5495 for assistance.

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