Middlebury

Special Collections cataloging & metadata meetings: notes

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Year: 2011

See this spreadsheet for status of current projects.

Year: 2010


10/21/10

Note: Tasks in red

Current status/review

  • Archon software (open source) for creating Finding Aids, etc.: part of Spec Coll goals for year. Waiting to hear from Systems (Mike L.) what tech requirements are; how to implement
  • Aber MS:
    ~ Richard has added 20 records for Aber MS
    ~ Richard: add 830 series to pull all together: Abernethy Collection manuscripts'.All are also currently searchable under local call  number ABER MS [DONE]
    ~Andy: finish adding the names that were omitted by student when comiling the Aber Misc contents; Richard will add to Worldcat and Midcat records
    ~Richard: work on Emerson letters [DONE]
  • Hemingway collection: Andy working on finding aid
  • Flanders: finding aid completed; Andy will edit; Richard will then create MARC record
  • Lafcadio Hearn: Andy near completion; Richard will review
  • Existing finding aids: Richard will create MARC records (R has converted all Word docs to PDFs)
  • Andy's priorities for RJs work: Emersons, Thoreau, Marguerite Wilkinson [DONE]. Richard took Emerson folders [DONE]
  • Other projects:
    ~Civil War MS collection (RBMS)
    ~MARC records for existing finding aids (Richard has created PDFs for all)
  • Discussion about Spec Coll blogs: Dartmouth and UMass Amherst. Possibly trial on LIS Blog, highlighting new materials or 'hidden gems'in Midd's Spec Coll
  • Future meetings: Andy will send monthly meeting request for these meetings, 3rd Thursday, 2:00 PM
    [DONE]

7/25/10

Agenda: updates, progress, immediate future projects

  • Richard: questions about Alcott letters
  • Andy working on L. Hearn
  • Danielle: R will train on Connexion, & she will start coll lev records for Archives, probably S1
  • Richard: for next projects, took Map of Concord, Hawthorne folders (various), Christopher P. Cranch, W.E. Channing.
  • Midd serials: Campus, Newsletter/Magazine, Undergraduate, Blue Baboon, etc. Add Links to current print bib rec if one is available. Create records for others.
  • General: when possible when creating bib records, cross-reference separately-located-but-related items by adding note in bib record. Examples:
  • 544 1 Related material: Sophia Eastman letter to Mehitable Eastman, archived in Abernethy Collection manuscript miscellany, Authors D-F
  • 500  Letters are tipped into Middlebury's copy 2 of: Heart's needle. New York, Alfred A. Knopf, 1959.
  • Fixed Connexion on Danielle's PC
  • Problem with Millennium Andy's laptop. He will try to reinstall if necessary



7/9/10

Cataloging update
New questions for cataloging
Plan Connextion refresher for sometime soon (or today, if possible)
Other questions/business?


6/9/10

Agenda: To discuss progress with cataloging Aber Misc, some cataloging oddities, and summer cataloging plans

Richard's MS cataloging questions & Andy's answers:

  • Call numbers for individual folders from Aber Miscellany that are to be cataloged separately: generally, give them same call number as coll level records (e,g, ABER MS N-R)
  • 300 field: extent: use format $a 1 folder (5 items) ; or $a 1 box (10 folders). Do not include transcripts in count. (Mention in notes field)

Oddities: Richard will begin these after Brook Farms correspondence

  • Frank O'Hara volume: handwritten poems
  • Snodgrass/Untermeyer correspondence tipped in book
  • Robert Frost volume of poetry with correspondence btwn B. Meredith and Dakin [former Vt. Bookstore owner -- I forgot his name already . .. Dakin Smith?
  • Saul Bellow volume with letters

Finding aids:

  • All present dissatisfied with finding aids as CONTENTdm collection. Prefer original plan (many years ago!) of creating/saving finding aids on server with link to bib record. Double the work currently. Andy will inquire further with Terry/Mike Lynch
  • Still interested in pursuing Archon as way to create EAD finding aids

Other:

  • Mentioned Jess's suggestion to create GoogleDoc with Spec Coll cataloging projects -- priorities, problems, progress. Sounds good to everyone
  • Jess & Danielle to begin finding aids for other collections this summer
  • Discussion of Hemingway collection


3/9/10

Finding Aids

  • Danielle and Andy will check current completed finding aids and Andy will make titles (etc.) consistent with DACS guidelines
  • Danielle will add these finding aids (ca. 20 items) to Middfiles folder (?)
  • Richard will:
→Create records for each in the CONTENTdm Finding Aids collection (he has already added 2)
→Migrate these to Worldcat via OCLC Digital Gateway (converts Dublin Core to MARC)
→Download from OCLC via Connexion into Midcat
  • Eventually, students can be trained to upload finding aids to CONTENTdm, with basic metadata. Richard or other cataloging staff can then vet and add subject headings via Project Client
  • Timeline: End of March
  • Andy and Richard will view the Archon webinar on March 30 to see about feasibility of creating future finding aids via Archon (instead of current practice of using Word)

CONTENTdm: Field consistencies for Spec Coll collections

  • Richard, Danielle, and Jess have cleaned up controlled vocabularies in existing collections
  • Richard will review all collections for consistent field labels (Subjects vs Subject, for example)
  • Richard will recommend changes to Danielle
  • Timeline: End of March

Abernethy: Collection-level records

  • Agreed once again to create collection-level records for the Abernethy Miscellaneous Manuscripts Collection (a student is currently working on describing these). The Miscellaneous Manuscripts will be broken down into approximately five sub-collections arranged alphabetically by authors, Andy will approve and send info to Richard to create catalog records
  • This is an area we agreed on awhile ago (with Cynthia); just have never succeeded in going forward
  • Timeline: try adding at least one by end of March


Reminder: some documentation has already been created on the LISwiki for Spec Coll cataloging procedures, tho' it may need revision: https://mediawiki.middlebury.edu/wiki/LIS/Archival_Materials_%26_Special_Collections

Year: 2009


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