Middlebury

Stacks procedures

Guide & Procedures for Book Cleaning

  • You will need vacuum with brush tool, and dustrags misted with Windex; the latter for dusting vacated bookshelves; bookwagon; ext cord. 
  • If topmost shelf is VACANT, dust with dustrag
  • If top shelf is loaded, unload and clean to your bookwagon, then dust emptied shelf. then begin removing volumes from shelf immediately below, vac-brushing as you handle them
  • Remove however many volumes as you can COMFORTABLY
  • Rest volumes on edge of shelf so you don't need to fully support weight of books in your hand
  • Clean top edge of the books; vac-brush fore-edges and bottoms as appropriate (books on open top shelves and all bottom shelves will be most in need), and place on vacant upper shelf
  • DUST the shelf that you have just cleared
  • Continue pulling volumes from each succeeding shelf, clean, and place in sequence on DUSTED vacated shelf immediately above
  • When bottom shelf has been vacated (if necessary) and DUSTED, replace all books, in sequence, to their previous shelf locations
  • Be absolutely certain you're returning cleaned books to the shelves in correct call # sequence; if you catch any errors, please correct them; if you drop a handful (you won't, but in case you do) take the time to re-sequence; you CAN and SHOULD readjust shelf loading (space distribution) as you see fit, eg move books from crowded shelves to previously vacant or lightly loaded top/bottoms
  • TRACKING: please finish working and entire single-faced section of shelving before you knock off, and place marker at beginning of next shelf to be worked. as redundant check, record CALL NUMBER of next volume to be cleaned on the card that will remain in Stacks Office

Vac-brushing TIPS

  • You need to agitate your brush lightly along edges of each book to loosen dust, but avoid pressure that may grind grit into the text block; light, brisk brush action is effective, easy to apply and will preserve life of your cleaning brush; don't be concerned about dust that will not come clean with light agitation -- there's a limit to what can be expected with this sort of cleaning, and what appears to be soil may be stain or discoloration due to light damage
  • Vaccuum cleaner: leave power ON until you have worked thru vac-brushing a SF section; power off while you stop to replace books. please don't turn off/on at each shelf. -remember to let the shelf-edge take the weight of each handful of books as you vacbrush tops of text block: you will want to minimize the time you are holding the full weight of each handful to stave off arm fatigue


Microprinter Maintenance

canon microprinter puzzles


1) will not print: -no power at printer -out of toner or paper; printer paper jam -transport control not centered on detent (note, as of 03/09, detent click broken on station #4, you need to "feel" for center point: glass flats drop into place on film) -“F4” not selected (Canon 800 only) -setting on paper tray does not match paper loaded

2) won't focus -check for correct seating of lens carrier and -lens body fully seated in carrier; there is a locking pin that must be engaged in the carrier -film carrier fully seated to rear, locking lug engaged

3) shadowy copy/light copy -adjust copy density control on remote pad -damaged film or dirty glass flats -fingerprints on lamp: these cannot be removed, so use care in replacing lamp -auto condensor not actuated: rotate zoom control fully to both ends, then set as desired -check settings for (a) "sharpness", (b) "picture"

4) transport/threading failure -you can’t manually thread, must use auto-thread feature or you’ll mis-cue the electronics: always use auto-thread/reset function -metallic supply spool will NOT function on roll carrier: pre-wind film onto plastic spool -16mm setting selected, 35mm film supplied

5) dark band across screen: power off, then on; repeat if necessary

6) portions of screen image deleted: check trim setting (Canon 400 only)


  • For service: 800 724 0340 for sales: 800 836 0912 (as of 03/2010)
  • Toner cartridges, replacement lamps: located in projection room Davis Family Library 231. Cartridges stacked on cart or on floor: please refer to labels applied to cartons to match cartridge to printer. projection lamps: top drawer of metal cabinet in 231. refer to label on lamp carrier for correct bulb: each is coded on its box.

Stacks Students Training

Part one:
The first step in training students is to get them familiar with the Library of Congress classification system. Circulation has a copy of training software entitled “LC easy” installed on the supervisor’s computer. Stacks students will follow the programs instructions and then complete the training exercises at the end. Once students have completed this check to see if they have any questions and then move onto part two.

Part two:

The next step is the building tour. The purpose of this tour is to familiarize the student with the location of all the LC classes and the library’s various collections. Start on the upper level at A and work your way toward M pointing out oversize located in the northeast corner. In The M section point out mini scores, large oversize scores and music oversize. Lastly on this level point out the re-shelving area for this floor, located at the beginning of DG.
On the Main level point out the re-shelving area, LC ranges N- PN 1010, Government Documents; vhs tape collection, reference, Browsing books and DVDs, Faculty author collection, and map cases/ filing cabinet. Most importantly in the re-shelving area point out the two shelves for the main floor and the shelves for the lower levels. (Note: there are no re-shelving shelves on the lower level). On the lower level point out PN 1011- Z, noting that the Vermont collection and three language collections; Japanese, Chinese and Arabic are located in the center compact shelving units after the bound periodicals.

Part three:

Last, but most important step is the shadow training. Using a cart have the students arrange on the cart a group of books from an area in either re-shelving section. Work with them to make sure they understand how to place books in the proper order. Once they have a cart filled shadow them as they re-shelve the books. Make sure they file the books in the proper section reading the spine label from top to bottom. One of the most common mistakes is filing the cutter (third line on spine label) as a whole number and not as a decimal. For example M 49 comes before M 5, even though 5 is a smaller number. If you read it left to right 4 comes before 5. Once you feel the student has mastered the shelving, they are free to shelf on their own. All new student shelvers should start out shelving in A, B, C, D, E or F as these are easier. Avoid P and M sections until they have shelved at least ten hours in the sections listed above.

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