Middlebury

Student scheduling checklist

Checklist - student schedules and staffing - annual cycle notes/reminders

In addition to lists above

JANUARY

  • Feb graduates
  • Semester break - do not clear hold shelves
  • Spring student employee schedule
  • Feb break student schedules - coordinate with reserves and stacks
  • Feb grad celebration

FEBRUARY

  • Winter Carnival and March break schedules - verify open hours
  • Start prep for summer hiring - emails,job posting,verify schedule hours,days and budgets and bread loaf

MARCH

  • Spring break - do not clear hold shelf during break
  • Campus tours - peak
  • Spring break schedule and hours
  • Summer hiring

APRIL

  • Plannig for 24/7/exam hours
  • Hours and plans for exams, have sign up, confirm responsibilities and expectations
  • Confirm all summer students. Contracts are due
  • Hire and train NOW for fall schedule vacancies. Sign up is after class registration

MAY

  • Summer borrowers loaded in database
  • Graduation, alumni weekend - ensure adequate staffing
  • Summer student schedule
  • Stacks - reshelving workflow
  • Fall schedule sign up( after class registration). confirm during summer.

JUNE

  • Turn on web requesting of available items
  • BLSE
  • BLWC
  • LS
  • New Books and Display - LS, graduation speaker
  • Alumi weekend- ensure adequate staffing
  • Start of LS- ensure adequate staffing
  • June is project time

JULY

  • Review Library hours for year ahead; evaluate 24/7
  • Confirm fall schedule. Complete and submit PAF cards. Prepare distribution list and phone list.

AUGUST

  • Fall schedule and training programs
  • BLWC
  • Turn off web requesting of available items

SEPTEMBER

  • Fall schedule

OCTOBER

  • Fall break schedule
  • Parents/family weekend - busy with visitors

NOVEMBER

  • Thanksgiving break - Fri prior to break - ensure good staffing levels; Sun prior to classes resume - ensure adequate staffing
  • Registration - spring schedule sign up
  • Winter term schedule
  • Exam schedule sign up

DECEMBER

  • Exam schedules - include last week of classes
  • Holiday break - adequate staff to close
  • Holiday goodie bags and celebrations
  • WT - make sure adequate desk coverage 1st day of term after long holiday break; potentially BUSY 1st Sunday of WT


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