Archiving E-Mail in Outlook 2007
We do not recommend automatically archiving outlook email. With autoarchive enabled, your older email messages will be automatically moved to the autoarchive file, and deleted from the email server. There is no way to recover this email if you lose the autoarchive file. Instead of autoarchive we recommend the manual archive method described below. For completeness, we’ve also included a guide describing how to turn on autoarchive. Whether you automatically or manually archive, we strongly urge you to set the destination of your archive file to be your home drive on our network file servers (also known as the U-drive). 
Manual Archive (safer)
	(Adapted from Columbia University’s page Exporting Mailbox content to a .pst file)
	
Exporting Mailbox content to a .pst file
1.	Start Outlook if it is not already open. From the Outlook File menu in the upper left, select Import and Export. 

2.	In the Import and Export Wizard dialog box, select Export to a file, then select Next. 

3.	In the Export to a File dialog box, select Personal Folder File (.pst), then Next. 

4.	In the Export to a file dialog box, select the email folder you’d like to Export. Select Include subfolders if you’d like to include subfolders of the folder you selected. Click Next.

5.	At the top of the Export Personal Folders window, in the Save exported file as field, select Browse. Navigate to your home folder on our network file servers (usually the U drive) and give the file a meaningful name. Click Finish.
6.	A Create Microsoft Personal Folders window will appear.

1.	The Name is the heading that will appear at the top of a folder list in the Navigation pane when the .pst is opened using Outlook. Type in whatever is logical for you or keep the default name, "Personal Folders". 
2.	If desired, you may type in an password that will be required when the Personal Folders File is opened. IMPORTANT: If you forget the password there is no way to retrieve it or otherwise open the .pst you are creating; be sure to keep track of any password used here. 
3.	If you use a password and do not want to be prompted to enter it whenever you open this set of personal folders in Outlook, check the Save this password in your password list box. 
Select OK to continue. 
7.	Your computer will pause as the .pst file is created; if you have a lot of items to back up you may see a window that shows the status of each item as it is backed up. No notice will appear to indicate that the back up is done, simply verify that the file you named in step 5 is displayed inside your home folder (the U drive) when Outlook has finished (if you have changed the location and/or name in step 5 above, look for the appropriate file name/location). 

AutoArchive (riskier)
(Adapted from the How-To Geek page Configure AutoArchive In Outlook 2007).
We do not recommend automatically archiving outlook email. With autoarchive enabled, your older email messages will be automatically moved to the autoarchive file, and deleted from the email server. There is no way to recover this email if you lose the autoarchive file. Instead of autoarchive we recommend the manual archive method described above. For completeness, we’ve also included a guide describing how to turn on autoarchive. Whether you automatically or manually archive, we strongly urge you to set the destination of your archive file to be your home drive on our network file servers (also known as the U-drive). 
Auto Archiving Select Folders
Note: It is also possible to archive only certain folders that you select. This may be less risky. The process for archiving select folders is described on this page: Archiving Message Folders.
Auto Archiving Your Entire Mailbox
1.	Open Outlook and click on Tools \ Options

2.	Now click on the Other tab and click the AutoArchive button.

3.	This opens up a whole menu of options and settings to pick from: for instance you can choose how often AutoArchive runs. In this example I picked 20 days. I also placed a check next to “Prompt before AutoArchive runs” just in case there is something I do not want deleted.  
4.	Make sure you click Browse and navigate to your home folder on our network file servers (usually the U drive) and give the file a meaningful name.

5.	Click OK and your settings are saved!