Middlebury

Difference between revisions of "Access to Class Servers and Services"

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== Adding Additional Auditors or Instructors for a Class  ==
 
== Adding Additional Auditors or Instructors for a Class  ==
  
An instructor/professor can, however, add auditors and additional instructors to a course. To accomplish this, the instructor needs to use a computer with MS Outlook configured with an exchange account (this is standard on all faculty/staff PC computers and public lab computers). Here's the procedure on how to add a student auditor or a course instructor to a course list (a video of the procedure is included at the bottom):<br>  
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An instructor/professor can, however, add auditors and additional instructors to a course. <br>
  
#The instructor/professor should login to a PC computer with his/her own username and should open Outlook.<br>
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Instructions for editing course lists relocated [https://mediawiki.middlebury.edu/wiki/LIS/Managing_Access_to_Classes_Folders here].
#Click on the Tools menu and click "Address Book". The Global&nbsp;Address List will appear.<br>
 
#In the search box, enter the name of the course. (For example in Spring 2010, Physics 301 Section A would be entered as phys0300a-s10). The list of global addresses will change and it will display your search results.<br>
 
#If you need to add an auditor, double-click the "audits" list for the course. (For example, the audits list for Physics 301 Section A would be phys0300a-s10-audits) <br>If you need to add another instructor for the course, double-click the "instructors" list for the course. (For example, the instructors list for Physics 301 Section A would be phys0300a-s10-instructors).
 
#A window with the title of the course list will appear. In this window click "Modify Members"
 
#A window with the title "Distribution List Membership" will appear. In this window click "Add".
 
#A window with the title "Add Users" will appear. In this window, in the search box, type the last name of the student or the instructor that needs to be added.
 
#From the search results, double-click the correct person from the list.
 
#Repeat the previous two steps if you need to add more auditors or instructors.
 
#Click OK to close the "Add Users" window, click OK to close the "Distribution List Membership" window, click OK to close the course list window. <br>Note that you will receive an error message if you are not officially an instructor for the course!<br>
 
 
 
<middmedia file="Adding Additional Auditors or Instructors for a Class_x264.mp4" dir="pmitrevs" width="900px" height="480px" />
 
  
 
== Troubleshooting Access Issues with Class Folders  ==
 
== Troubleshooting Access Issues with Class Folders  ==

Revision as of 00:29, 12 January 2011

Each class held at Middlebury automatically receives a class folder on our file server, as well as a class webpage on Segue. This document describes how access to that class folder or webpage is managed.

How is access to the class servers and  class websites managed?

Access to the:

  • classes server
  • segue course web pages
  • e-mail distribution lists for classes/courses

is managed automatically. This means that if a student adds/drops a course in bannerweb or via an add/drop card, access to the added/dropped course is added/removed within a few hours, automatically. In fact, if a student/faculty/staff is manually added to a class server or e-mail distribution list, their name will be removed within a few hours automatically by the system, unless they are also added to the course in banner.

These automatic updates happen (pulled from Banner and applied to various servers, including Classes) at 8am, noon, and 4pm.

Adding Additional Auditors or Instructors for a Class

An instructor/professor can, however, add auditors and additional instructors to a course.

Instructions for editing course lists relocated here.

Troubleshooting Access Issues with Class Folders

See: Troubleshooting Classes and Dropbox Folder Issues