Middlebury

Difference between revisions of "Accompanying Materials"

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This is a guide for writing enumeration on an item that has accompanying material.  
 
This is a guide for writing enumeration on an item that has accompanying material.  
  
'''Terms for accompanying materials: '''used in the enumeration field of the item record
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===== '''Terms for accompanying materials: '''<br>  =====
  
 
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'''Procedures for items shelved together in 1 location and in 1 container:'''  
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===== '''Procedures for items shelved together in 1 location and in 1 container:''' =====
  
 
*Barcode: one (1 item record)  
 
*Barcode: one (1 item record)  
 
*Enumeration: none except copy or volume number. No special indication of accompanying material
 
*Enumeration: none except copy or volume number. No special indication of accompanying material
  
'''Procedures''' '''for items shelved separately''', either in the same location or in different locations (e.g., book is in library stacks &amp; accompanying disk is in Perm Reserve; or book in stacks with accompanying CD-ROM next to it but separate on shelf)  
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===== '''Procedures''' '''for items shelved separately''' =====
 +
 
 +
either in the same location or in different locations (e.g., book is in library stacks &amp; accompanying disk is in Perm Reserve; or book in stacks with accompanying CD-ROM next to it but separate on shelf)  
  
 
*Barcode: one per item (separate item records)  
 
*Barcode: one per item (separate item records)  
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'''Cassettes (in small containers) &amp; videos'''  
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===== '''Cassettes (in small containers) &amp; videos''' =====
  
 
*Accompanying cassettes are always stored separately in Media. Since they have their own class scheme, do not add enumeration term  
 
*Accompanying cassettes are always stored separately in Media. Since they have their own class scheme, do not add enumeration term  
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*See also instructions for [[Audiocassettes in small containers|Audiocassettes in small containers]]
 
*See also instructions for [[Audiocassettes in small containers|Audiocassettes in small containers]]
  
'''Music Library Materials '''  
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===== '''DVDs: Special Situations for accompanying materials''' =====
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DVDs that are accompanied by print material too large to fit in same container as DVD
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*Barcode the booklet (etc.) separately
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*Item type: use type 9 or 11 "DVD," not "Book," in order that the loan period remains the same as the DVD
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*Add the location abbreviation "DVD Coll" above call number <br>
  
The Music Library now shelves accompanying CD's with books just like the Davis Family Library. However, if more than one CD accompanies a book, they may want to shelve separately. In that case
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Books that are accompanied by DVDs too large to fit inside book or container
  
*Add to the green location slip: '''CD to music circ desk'''
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*Barcode the DVD separately
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*Item type: use "Book", "not "DVD," so the loan period remains the same as the Book
  
[[Category:Accompanying_materials]]
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[[Category:Accompanying materials]]

Revision as of 12:57, 1 February 2012

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This is a guide for writing enumeration on an item that has accompanying material.

Terms for accompanying materials:
Material Type
Treatment Possibilities
Enumeration Term
Sound disc May be shelved separately or together CD
3-1/2 inch magnetic disk Always shelved separately so it won't be desensitized or erased; housed in Perm Reserve, Mus. Lib. Perm Reserve, or Armstrong Media disk
CD-ROM May be shelved separately or together CD-ROM
Videocassette Always shelved separately so it won't be desensitized or erased; housed in Media (Starr Perm Reserve), Mus. Lib. Perm Reserve, or Armstrong Media video
Accompanying guide, manual, etc. Usually shelved together Use the term best describing the item. E.g., "guide" "manual" (8 characters max.)
Procedures for items shelved together in 1 location and in 1 container:
  • Barcode: one (1 item record)
  • Enumeration: none except copy or volume number. No special indication of accompanying material
Procedures for items shelved separately

either in the same location or in different locations (e.g., book is in library stacks & accompanying disk is in Perm Reserve; or book in stacks with accompanying CD-ROM next to it but separate on shelf)

  • Barcode: one per item (separate item records)
  • call number, and enumeration: write all on the accompanying material as well as to main item
  • Copy or volume number: comes after the material type enumeration

Examples:


Call
Number

________ CD

Call
Number

________ guide
c. 2
Armstrong
Media

Call
Number

________
disk
Media
Call
Number

________ video
Cassettes (in small containers) & videos
  • Accompanying cassettes are always stored separately in Media. Since they have their own class scheme, do not add enumeration term
  • Videos are always stored separately in Media
  • See also instructions for Audiocassettes in small containers
DVDs: Special Situations for accompanying materials

DVDs that are accompanied by print material too large to fit in same container as DVD

  • Barcode the booklet (etc.) separately
  • Item type: use type 9 or 11 "DVD," not "Book," in order that the loan period remains the same as the DVD
  • Add the location abbreviation "DVD Coll" above call number

Books that are accompanied by DVDs too large to fit inside book or container

  • Barcode the DVD separately
  • Item type: use "Book", "not "DVD," so the loan period remains the same as the Book
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