View source for Approving Time in BannerWeb

== BannerWeb Time Approval Quick Reference  ==

Use Internet Explorer version 5.0 or higher to access BannerWeb.

#In the '''Address '''field of your browser, type '''go/bannerweb''' and press '''[[Image:Enter key.PNG]]'''.
#Enter your '''User''' '''ID''' and '''PIN''' in the fields indicated and click '''[[Image:Login button.PNG]]'''.<br>&nbsp; - User ID'''= eight-digit number; your College ID number padded with preceding zeros.<br>&nbsp; - '''PIN'''= your birth date in MMDDYY format (you must change this and set a Personal Security ##Question and Answer during your 1<sup>st</sup> login to BannerWeb). '''
#Click the '''Employee '''link or the '''Employee '''tab.
#Click the '''Time Sheet '''link. The '''Selection Criteria '''page displays.
#Click on the '''Approve or Acknowledge Time''' radio button.
#If you are acting as a Proxy for time approval, select the name of the person for whom you are acting as Proxy from the '''Act as Proxy''' drop-down list.
#Click [[Image:Select Button.PNG]]. The '''Approver Selection '''page displays.
#Select and sort the time sheets.<br>&nbsp; a. If you approve time in more than one college department, click the radio button associated with the department for which you want to approve time.<br>&nbsp; b. From the '''Pay Period''' drop down list, select the pay period for time approval.<br>&nbsp; c. Select the sort order to view employee time records, the choices are:'''<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; - Sort employees' records by Status then by Name '''-&nbsp; sorts by transaction status of the time sheets, and alphabetically by name within the transaction status.<br>&nbsp;&nbsp; &nbsp;&nbsp; '''- Sort employees' records by Name '''- sorts records alphabetically by name.<br>&nbsp; d. Click '''[[Image:Select Button.PNG]]'''. The '''Department Summary''' page opens.
#To work with a '''''Pending''' ''time sheet of an individual employee, click the name in the '''Name and Position '''column. The '''Employee Details '''page displays - it contains 5 sections of information:<br>&nbsp; a.&nbsp; '''Employee Detail'''; name, ID number, position, organization and transaction status of an employee's time sheet.<br>&nbsp; b. '''Time Sheet'''; detail of daily hours.<br>&nbsp; c. '''Comments'''; comments from employee.<br>&nbsp; d. '''Routing Queue'''; names of persons who must perform actions with the time sheet with the action details and date the action was taken.<br>&nbsp; e. '''Account Distribution'''; account information for the labor distribution.<br>The approver can take the following actions:<br>&nbsp; - Click '''[[Image:Approve Button.PNG]]''' to approve the employee's time sheet.<br>&nbsp; - Click '''[[Image:Return for Correction.PNG]]''' to return the time record to the employee.<br>&nbsp; - Click '''[[Image:Change Record.PNG]]''' to change the time detail.<br>&nbsp; - Click '''[[Image:Delete Button.PNG]]''' to delete the time record.<br>&nbsp; - Click '''[[Image:Add Comment Button.PNG]]''' to add a comment to the record.
#If, on the '''Approver Selection '''page, you chose to '''Sort employees' records by Name''', you may bypass having to open each employee time sheet by using the extra columns displayed. <br>&nbsp; - To selectively approve '''''Pending'''''time sheets or return them for correction:<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; a. Click the check box on the employee' record in the '''Approve or FYI''' or the '''Return for''' '''Correction''' column.<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; b. Click '''[[Image:Save Button.PNG]]'''.<br>&nbsp; - To approve all '''''Pending''''' time sheets:<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; a. Click [[Image:Select All Approve or FYI.PNG]]<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; b. Click [[Image:Save Button.PNG]]

Notes:

*Remember to click '''[[Image:Save Button.PNG]]''' if you are approving time sheets on the Summary page. The Summary page is the list of all employees for your approval and their transaction status.
*Please verify that the employees you intended to approve have been moved from a '''Pending''' status to an '''Approved''' status before exiting.

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