Middlebury

Difference between revisions of "Armstrong checklists"

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ARMSTRONG LIBRARY – TASKS/CHECK LIST  
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ARMSTRONG LIBRARY – TASKS/CHECK LIST
  
 
==== <br>Opening  ====
 
==== <br>Opening  ====
  
*Turn on lights- at desk, copy/print areas, lab<br>  
+
*Turn on lights- at desk, copy/print areas, lab<br>
*Keys - unlock 207 and 208; bring out&nbsp;key to circdesk area.  
+
*Keys - unlock 207 and 208; bring out&nbsp;key to circdesk area.
*Walk-through and sweep<br>  
+
*Walk-through and sweep<br>
*Security/alarms- check that alarms are active and doors locked<br>  
+
*Security/alarms- check that alarms are active and doors locked<br>
*Turn on printers and copiers  
+
*Turn on printers and copiers
*Desk opening procedures - cash, log-in to desk computers.<br>  
+
*Desk opening procedures - cash, log-in to desk computers.<br>
*Take gate count  
+
*Take gate count
*Empty book drop<br>  
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*Empty book drop<br>
 
*Unlock front doors and test auto-open function<br>
 
*Unlock front doors and test auto-open function<br>
  
 
==== Mornings  ====
 
==== Mornings  ====
  
*Equipment • Bookings Maintenance • Inventory • Unlock equipment and prep for circulation&nbsp;  
+
*Equipment • Bookings Maintenance • Inventory • Unlock equipment and prep for circulation&nbsp;
*ILL and NExpress • Print ILL requests • Process ILL requests – pull materials, scanning, packing • Process NExpress <br>  
+
*ILL and NExpress • Print ILL requests • Process ILL requests – pull materials, scanning, packing • Process NExpress <br>
*Check student schedules in google Calendar.&nbsp;<br>  
+
*Check student schedules in google Calendar.&nbsp;<br>
*Pack bins and ILL to be shipped – deliver to MBH 120 before 8:30 am (check back after 8:30 to pick up Armstrong bin.  
+
*Pack bins and ILL to be shipped – deliver to MBH 120 before 8:30 am (check back after 8:30 to pick up Armstrong bin.
*Unpack bins - process items (Ref/Check in)  
+
*Unpack bins - process items (Ref/Check in)
*Follow-up on requests, recalls, claims returned, missing, check out/in  
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*Follow-up on requests, recalls, claims returned, missing, check out/in
*Searching  
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*Searching
*Reference/research support  
+
*Reference/research support
*Info point for McCardell Bicentennial Hall  
+
*Info point for McCardell Bicentennial Hall
*Troubleshooting - equipment, copy/print, lab/lib computers, general facility (light bulbs, doors, rest rooms)  
+
*Troubleshooting - equipment, copy/print, lab/lib computers, general facility (light bulbs, doors, rest rooms)
*Spine labeling  
+
*Spine labeling
*Send to repair  
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*Send to repair
*Signage - labs; library hours  
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*Signage - labs; library hours
*Bulletin boards - clear outdated  
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*Bulletin boards - clear outdated
*Report any problems with physical space  
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*Report any problems with physical space
 
*Monitor patron use and safety <br>
 
*Monitor patron use and safety <br>
  
 
==== Reserves  ====
 
==== Reserves  ====
  
*Communicate with faculty&nbsp;  
+
*Communicate with faculty&nbsp;
*Collaborate with Mus &amp; Davis Family res&nbsp;  
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*Collaborate with Mus &amp; Davis Family res&nbsp;
 
*Process – Mill Res module, physical
 
*Process – Mill Res module, physical
  
 
==== Afternoons&nbsp;  ====
 
==== Afternoons&nbsp;  ====
  
*&nbsp;ILL and NExpress&nbsp;  
+
*&nbsp;ILL and NExpress&nbsp;
*&nbsp;Print ILL requests&nbsp;  
+
*&nbsp;Print ILL requests&nbsp;
*&nbsp;Process requests – pull materials, scanning&nbsp;  
+
*&nbsp;Process requests – pull materials, scanning&nbsp;
*&nbsp;Process Reserves – Mill Res module  
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*&nbsp;Process Reserves – Mill Res module
*&nbsp;Send notices manually in iii- as needed<br>  
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*&nbsp;Send notices manually in iii- as needed<br>
*&nbsp;Troubleshooting - equipment, copy/print, lab/lib computers, general facility (light bulbs, doors, rest rooms)  
+
*&nbsp;Troubleshooting - equipment, copy/print, lab/lib computers, general facility (light bulbs, doors, rest rooms)
*&nbsp;Requests, recalls&nbsp;  
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*&nbsp;Requests, recalls&nbsp;
*&nbsp;Claims returned, missing  
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*&nbsp;Claims returned, missing
*&nbsp;Check out/in  
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*&nbsp;Check out/in
*&nbsp;Searching; follow-up on missing materials&nbsp;  
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*&nbsp;Searching; follow-up on missing materials&nbsp;
*&nbsp;Reference support&nbsp;  
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*&nbsp;Reference support&nbsp;
*&nbsp;Info for McCardell Bicentennial Hall – Desktop stats Reserves&nbsp;  
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*&nbsp;Info for McCardell Bicentennial Hall – Desktop stats Reserves&nbsp;
*&nbsp;Communicate with faculty&nbsp;  
+
*&nbsp;Communicate with faculty&nbsp;
 
*&nbsp;Collaborate with Mus &amp; Davis Family res&nbsp;&nbsp;<br>
 
*&nbsp;Collaborate with Mus &amp; Davis Family res&nbsp;&nbsp;<br>
*&nbsp;Send to repair  
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*&nbsp;Send to repair
*&nbsp;Follow-up on overdues&nbsp;  
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*&nbsp;Follow-up on overdues&nbsp;
*Re-shelving etc. CM  
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*Re-shelving etc. CM
*&nbsp;Withdrawals&nbsp;  
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*&nbsp;Withdrawals&nbsp;
*&nbsp;Transfers • Ref materials  
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*&nbsp;Transfers • Ref materials
*&nbsp;Equipment  
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*&nbsp;Equipment
*&nbsp;Bookings Maintenance&nbsp;  
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*&nbsp;Bookings Maintenance&nbsp;
*&nbsp;Inventory  
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*&nbsp;Inventory
 
*&nbsp;Unlock equipment and prep for circulation
 
*&nbsp;Unlock equipment and prep for circulation
  
 
==== Evenings&nbsp;&nbsp;  ====
 
==== Evenings&nbsp;&nbsp;  ====
  
*Gate counts&nbsp;  
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*Gate counts&nbsp;
*Shelving&nbsp;  
+
*Shelving&nbsp;
*Process ILL requests – pull materials, scanning  
+
*Process ILL requests – pull materials, scanning
*Troubleshooting - equipment, copy/print, lab/lib computers, general facility (light bulbs, doors, rest rooms)&nbsp;  
+
*Troubleshooting - equipment, copy/print, lab/lib computers, general facility (light bulbs, doors, rest rooms)&nbsp;
*Reference support  
+
*Reference support
*Info” for McCardell Bicentennial Hall&nbsp;  
+
*Info” for McCardell Bicentennial Hall&nbsp;
 
*Requests, recalls&nbsp;
 
*Requests, recalls&nbsp;
*Send to repair  
+
*Send to repair
*Reserves  
+
*Reserves
*Communicate with faculty&nbsp;  
+
*Communicate with faculty&nbsp;
 
*Collaborate with Mus &amp; Davis Family res&nbsp;
 
*Collaborate with Mus &amp; Davis Family res&nbsp;
*Send to repair  
+
*Send to repair
 
*Follow-up on overdues
 
*Follow-up on overdues
*CM&nbsp;Withdrawals, Transfers&nbsp;  
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*CM&nbsp;Withdrawals, Transfers&nbsp;
*Ref materials&nbsp;  
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*Ref materials&nbsp;
*Coordinate shifting projects&nbsp;  
+
*Coordinate shifting projects&nbsp;
 
*Map and GD document processing
 
*Map and GD document processing
  
 
==== &nbsp;<u>'''ARMSTRONG CLOSING PROCEDURES'''</u>  ====
 
==== &nbsp;<u>'''ARMSTRONG CLOSING PROCEDURES'''</u>  ====
  
'''Tasks for both Closers''':  
+
'''Tasks for both Closers''':
  
 
*'''Walk through Library every hour during closing shift and check for books to be re-shelved and tidy up all copier/ printer areas. Fill all printers and copiers'''.
 
*'''Walk through Library every hour during closing shift and check for books to be re-shelved and tidy up all copier/ printer areas. Fill all printers and copiers'''.
  
20 minutes before closing get started on closing procedures. (if there’s a lot of shelving to be done start earlier):<br>1. Clean up printer alcove. <br>2. Put any film or fiche away, make sure film readers are turned off.<br>3. Close shades (if it hasn’t been done already).<br>4. Begin pushing in chairs and picking up debris at the upstairs carrels and <br>empty computer workstations. Grab any unattended books, periodicals etc. that need to be shelved. <br>5. Check in books from book-drop and bring them down stairs to the shelving carts.<br>6. Push in chairs, pick up debris and so forth around the first floor carrels and computer workstations.<br>7. Clean up in 161 and let people know the library is closing. Check study rooms to let people know the library is closing.<br>8. Shelve anything that needs to be shelved. <br>9. Turn off the look up computer at the Circ desk.<br>10. Lock media cabinet in room 208.<br>11. Five minutes to closing, shut off the three lights labeled: “Carrel Lights,” “Reference Area (Center)”, and “Entryway and Stairs.” This will let people know the Library is closing.<br>12. At closing, clean up anything left behind in 161, turn off the lights and lock the door.<br>13. Disarm the fire alarm on the door directly across from 161.<br>14. Shut off downstairs lights.<br>15. Shut off the ILL computer if it hasn’t already been done. <br>16. Close and lock the doors for 207 and 208, make sure coffee pot is unplugged. <br>17. Make one last sweep downstairs.<br>18. check that all carrel lights are off. <br>19. at closing hour, not before, lock front doors – turn off red switches on door power units.  
+
20 minutes before closing get started on closing procedures. (if there’s a lot of shelving to be done start earlier):<br>1. Clean up printer alcove. <br>2. Put any film or fiche away, make sure film readers are turned off.<br>3. Close shades (if it hasn’t been done already).<br>4. Begin pushing in chairs and picking up debris at the upstairs carrels and <br>empty computer workstations. Grab any unattended books, periodicals etc. that need to be shelved. <br>5. Check in books from book-drop and bring them down stairs to the shelving carts.<br>6. Push in chairs, pick up debris and so forth around the first floor carrels and computer workstations.<br>7. Clean up in 161 and let people know the library is closing. Check study rooms to let people know the library is closing.<br>8. Shelve anything that needs to be shelved. <br>9. Turn off the look up computer at the Circ desk.<br>10. Lock media cabinet in room 208.<br>11. Five minutes to closing, shut off the three lights labeled: “Carrel Lights,” “Reference Area (Center)”, and “Entryway and Stairs.” This will let people know the Library is closing.<br>12. At closing, clean up anything left behind in 161, turn off the lights and lock the door.<br>13. Disarm the fire alarm on the door directly across from 161.<br>14. Shut off downstairs lights.<br>15. Shut off the ILL computer if it hasn’t already been done. <br>16. Close and lock the doors for 207 and 208, make sure coffee pot is unplugged. <br>17. Make one last sweep downstairs.<br>18. check that all carrel lights are off. <br>19. at closing hour, not before, lock front doors – turn off red switches on door power units.
  
Tasks for Student at desk<br>*Students should begin this routine fifteen minutes before closing. <br>1. Remove keys from the cash drawer and calculator door. <br>2. Help pick up and push in chairs upstairs.<br>3. Lock the front doors (at closing, on the hour, not before) for example - 12:00 am not, 11:55 pm. <br>4. Shut the lights off at closing.<br>5. Take the door count.<br>6. Make one last sweep upstairs.<br>7. Shut down the Circ. Computers once all patrons have left the Library<br>  
+
Tasks for Student at desk<br>*Students should begin this routine fifteen minutes before closing. <br>1. Remove keys from the cash drawer and calculator door. <br>2. Help pick up and push in chairs upstairs.<br>3. Lock the front doors (at closing, on the hour, not before) for example - 12:00 am not, 11:55 pm. <br>4. Shut the lights off at closing.<br>5. Take the door count.<br>6. Make one last sweep upstairs.<br>7. Shut down the Circ. Computers once all patrons have left the Library<br>
  
 
==== Weekly –  ====
 
==== Weekly –  ====
  
*Searching&nbsp;  
+
*Searching&nbsp;
*Missing – forwarded for replacement&nbsp;  
+
*Missing – forwarded for replacement&nbsp;
*Lost &amp; Found&nbsp;  
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*Lost &amp; Found&nbsp;
*Bulletin boards&nbsp;  
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*Bulletin boards&nbsp;
*Check supplies,&nbsp;get needed supplies  
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*Check supplies,&nbsp;get needed supplies
*Order toner and paper, stock shelves  
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*Order toner and paper, stock shelves
 
*New Books display
 
*New Books display
  
Bi-Weekly -  
+
Bi-Weekly -
  
*Periodicals/Bindery Processing&nbsp;- Prepare for shipment – pull from shelf&nbsp;  
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*Periodicals/Bindery Processing&nbsp;- Prepare for shipment – pull from shelf&nbsp;
 
*Unpack biweekly bound periodicals shipment, stamp, strip, shelve
 
*Unpack biweekly bound periodicals shipment, stamp, strip, shelve
  
 
==== Weekends –  ====
 
==== Weekends –  ====
  
*Shelf-reading  
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*Shelf-reading
*Shelving  
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*Shelving
*Erase books  
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*Erase books
*Special projects  
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*Special projects
 
*Equipment clean-up and inventory
 
*Equipment clean-up and inventory
  
 
==== Monthly –  ====
 
==== Monthly –  ====
  
*USGS Maps&nbsp;- Time and size of shipment varies, Index, Physical processing – unpack, stamp, shelve,&nbsp;store replaced maps for annual give away  
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*USGS Maps&nbsp;- Time and size of shipment varies, Index, Physical processing – unpack, stamp, shelve,&nbsp;store replaced maps for annual give away
*Stats – government docs  
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*Stats – government docs
*Stats – reserves, ILL, gate counts, daily activity  
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*Stats – reserves, ILL, gate counts, daily activity
*Replacement processing  
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*Replacement processing
 
*Reports
 
*Reports
  
 
==== Semester –  ====
 
==== Semester –  ====
  
*Beginning and end, intersession, closed periods&nbsp;  
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*Beginning and end, intersession, closed periods&nbsp;
*Signage  
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*Signage
*Mill Circ maintenance  
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*Mill Circ maintenance
*Web • Carrels &amp; lockers  
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*Web • Carrels &amp; lockers
*Displays  
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*Displays
*Carrels and Lockers  
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*Carrels and Lockers
 
*Displays
 
*Displays
  
 
==== <br>Student Assistants  ====
 
==== <br>Student Assistants  ====
  
*Hiring/posting/interviewing  
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*Hiring/posting/interviewing
*Scheduling  
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*Scheduling
*Supervising  
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*Supervising
*Training  
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*Training
*Student Assistant Performance reviews  
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*Student Assistant Performance reviews
 
*Review policy/handbook
 
*Review policy/handbook
  
Line 148: Line 148:
 
*Stacks -
 
*Stacks -
  
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Oil &amp; clean tracks on moveable shelves  
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&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Oil &amp; clean tracks on moveable shelves
  
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Weeding  
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&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Weeding
  
*Displays  
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*Displays
*Procedure manuals maintained  
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*Procedure manuals maintained
*Reports  
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*Reports
*Stats  
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*Stats
*Documentation and shared files  
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*Documentation and shared files
*Mill Circ maintenance  
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*Mill Circ maintenance
*Web  
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*Web
 
*Annual map give away
 
*Annual map give away
  
 
==== Summer –  ====
 
==== Summer –  ====
  
*Special Projects – long term, short term recess periods  
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*Special Projects – long term, short term recess periods
*Shift collections  
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*Shift collections
*Dusting/cleaning  
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*Dusting/cleaning
*Shelf-reading  
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*Shelf-reading
*Weeding  
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*Weeding
*Searching  
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*Searching
*Re-labeling project  
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*Re-labeling project
*Transfer of old materials (including journals) to Special Collections  
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*Transfer of old materials (including journals) to Special Collections
*Procedure manuals maintained • Review and set priorities for projects and goals  
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*Procedure manuals maintained • Review and set priorities for projects and goals
*Review library hours  
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*Review library hours
*Review web pages – borrower information  
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*Review web pages – borrower information
 
*Organize and clean up shared space, work areas, files etc.
 
*Organize and clean up shared space, work areas, files etc.
  
 
==== <u>'''Copier/Scanner in Room 208 (Canon Image runner 3225)'''</u>  ====
 
==== <u>'''Copier/Scanner in Room 208 (Canon Image runner 3225)'''</u>  ====
  
'''One touch setting'''  
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'''One touch setting'''
  
*&nbsp;Additional function  
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*&nbsp;Additional function
*&nbsp;Address Back setting  
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*&nbsp;Address Back setting
*One touch  
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*One touch
*Choose&nbsp;the the file to edit  
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*Choose&nbsp;the the file to edit
*Select store/edit  
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*Select store/edit
 
*Protocal-SBM&nbsp;
 
*Protocal-SBM&nbsp;
  
 
==== '''Ariel'''  ====
 
==== '''Ariel'''  ====
  
*host:&nbsp; [file://\\ARM-ILL-2k \\ARM-ILL-2k]  
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*host:&nbsp; [file://\\ARM-ILL-2k \\ARM-ILL-2k]
*file path:&nbsp; \scan  
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*file path:&nbsp; \scan
*user: Scilibst  
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*user: Scilibst
 
*Password:????????
 
*Password:????????
  
 
==== '''ERES'''  ====
 
==== '''ERES'''  ====
  
*Host: [file://\\bearcat \\bearcat]  
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*Host: [file://\\bearcat \\bearcat]
*File Path: \manager  
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*File Path: \manager
*user: libres1  
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*user: libres1
 
*Password:??????&nbsp;&nbsp;
 
*Password:??????&nbsp;&nbsp;
  
<u>'''General Armstrong Map Collection procedures<br>'''</u>We have a collection of various maps located&nbsp;on the botton level of Armstrong. Most of the&nbsp;collection are&nbsp;United States Geological Survey(USGS) topographic maps. The common ratio are the following:  
+
<u>'''General Armstrong Map Collection procedures<br>'''</u>We have a collection of various maps located&nbsp;on the botton level of Armstrong. Most of the&nbsp;collection are&nbsp;United States Geological Survey(USGS) topographic maps. The common ratio are the following:
  
*1:1000  
+
*1:1000
*1:24000  
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*1:24000
*1:25000  
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*1:25000
*1:62500  
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*1:62500
 
*1:63360
 
*1:63360
  
We also have Defence Mapping Agency &nbsp;(DMA) maps which have a variety of different scales and Gov doc maps.&nbsp; The Atlas are located in the oversize section and we have a some up in the Reference area on the main floor. There is a small section in our stacks located in G2300-G9800.&nbsp;  
+
We also have Defence Mapping Agency &nbsp;(DMA) maps which have a variety of different scales and Gov doc maps.&nbsp; The Atlas are located in the oversize section and we have a some up in the Reference area on the main floor. There is a small section in our stacks located in G2300-G9800.&nbsp;
  
&nbsp;Most of the collection is in the cabinets located on the second floor in the middle. We only have a few bar coded maps located underneath the stairs. Wall maps are located in bins underneath the stairs as well.&nbsp;  
+
&nbsp;Most of the collection is in the cabinets located on the second floor in the middle. We only have a few bar coded maps located underneath the stairs. Wall maps are located in bins underneath the stairs as well.&nbsp;
  
each cabinet&nbsp;draw should have an index map which will indicate what is in the draw.&nbsp; The maps are in&nbsp;Alphabetical&nbsp; order based on important features (example: Vermont,&nbsp;Middlebury). &nbsp;&nbsp;  
+
each cabinet&nbsp;draw should have an index map which will indicate what is in the draw.&nbsp; The maps are in&nbsp;Alphabetical&nbsp; order based on important features (example: Vermont,&nbsp;Middlebury). &nbsp;&nbsp;
  
You can check maps out for 2 week periods. You check the bar coded ones out like any book.&nbsp; The non-bar coded ones are charged out by using the green&nbsp;folder located on the shelf behind the circ desk labed "Notebook for charging out maps without barcodes".  
+
You can check maps out for 2 week periods. You check the bar coded ones out like any book.&nbsp; The non-bar coded ones are charged out by using the green&nbsp;folder located on the shelf behind the circ desk labed "Notebook for charging out maps without barcodes".
  
 
==== '''For Vermont maps'''  ====
 
==== '''For Vermont maps'''  ====
  
*&nbsp;keep single copy of most recent map in circulating drawer any additional copies/editions in non-circ drawer  
+
*&nbsp;keep single copy of most recent map in circulating drawer any additional copies/editions in non-circ drawer
 
*Record holdings on inventory spreadsheet (the link below brings you to the folder that has multiple files. Choose “Final inventory of all VT maps, all scales.xls”. There also is a “Final inventory Other States, all scales.xls”. Both are the newest spreadsheets.
 
*Record holdings on inventory spreadsheet (the link below brings you to the folder that has multiple files. Choose “Final inventory of all VT maps, all scales.xls”. There also is a “Final inventory Other States, all scales.xls”. Both are the newest spreadsheets.
  
&nbsp;O:\orgs\LIS\Armstrong Library\Maps  
+
&nbsp;O:\orgs\LIS\Armstrong Library\Maps
 +
 
 +
==== '''Faculty Authors display'''  ====
 +
Info can be found [[Browsing_Collections_(Faculty,_Graphic,_General,_Languages)#Faculty_Authors_Browsing_Guidelines_.28Armstrong_Library.29|here]]
  
[[Category:Circulation_procedures]]
+
[[Category:Circulation procedures]]

Revision as of 09:59, 4 March 2012

ARMSTRONG LIBRARY – TASKS/CHECK LIST


Opening

  • Turn on lights- at desk, copy/print areas, lab
  • Keys - unlock 207 and 208; bring out key to circdesk area.
  • Walk-through and sweep
  • Security/alarms- check that alarms are active and doors locked
  • Turn on printers and copiers
  • Desk opening procedures - cash, log-in to desk computers.
  • Take gate count
  • Empty book drop
  • Unlock front doors and test auto-open function

Mornings

  • Equipment • Bookings Maintenance • Inventory • Unlock equipment and prep for circulation 
  • ILL and NExpress • Print ILL requests • Process ILL requests – pull materials, scanning, packing • Process NExpress
  • Check student schedules in google Calendar. 
  • Pack bins and ILL to be shipped – deliver to MBH 120 before 8:30 am (check back after 8:30 to pick up Armstrong bin.
  • Unpack bins - process items (Ref/Check in)
  • Follow-up on requests, recalls, claims returned, missing, check out/in
  • Searching
  • Reference/research support
  • Info point for McCardell Bicentennial Hall
  • Troubleshooting - equipment, copy/print, lab/lib computers, general facility (light bulbs, doors, rest rooms)
  • Spine labeling
  • Send to repair
  • Signage - labs; library hours
  • Bulletin boards - clear outdated
  • Report any problems with physical space
  • Monitor patron use and safety

Reserves

  • Communicate with faculty 
  • Collaborate with Mus & Davis Family res 
  • Process – Mill Res module, physical

Afternoons 

  •  ILL and NExpress 
  •  Print ILL requests 
  •  Process requests – pull materials, scanning 
  •  Process Reserves – Mill Res module
  •  Send notices manually in iii- as needed
  •  Troubleshooting - equipment, copy/print, lab/lib computers, general facility (light bulbs, doors, rest rooms)
  •  Requests, recalls 
  •  Claims returned, missing
  •  Check out/in
  •  Searching; follow-up on missing materials 
  •  Reference support 
  •  Info for McCardell Bicentennial Hall – Desktop stats Reserves 
  •  Communicate with faculty 
  •  Collaborate with Mus & Davis Family res  
  •  Send to repair
  •  Follow-up on overdues 
  • Re-shelving etc. CM
  •  Withdrawals 
  •  Transfers • Ref materials
  •  Equipment
  •  Bookings Maintenance 
  •  Inventory
  •  Unlock equipment and prep for circulation

Evenings  

  • Gate counts 
  • Shelving 
  • Process ILL requests – pull materials, scanning
  • Troubleshooting - equipment, copy/print, lab/lib computers, general facility (light bulbs, doors, rest rooms) 
  • Reference support
  • Info” for McCardell Bicentennial Hall 
  • Requests, recalls 
  • Send to repair
  • Reserves
  • Communicate with faculty 
  • Collaborate with Mus & Davis Family res 
  • Send to repair
  • Follow-up on overdues
  • CM Withdrawals, Transfers 
  • Ref materials 
  • Coordinate shifting projects 
  • Map and GD document processing

 ARMSTRONG CLOSING PROCEDURES

Tasks for both Closers:

  • Walk through Library every hour during closing shift and check for books to be re-shelved and tidy up all copier/ printer areas. Fill all printers and copiers.

20 minutes before closing get started on closing procedures. (if there’s a lot of shelving to be done start earlier):
1. Clean up printer alcove.
2. Put any film or fiche away, make sure film readers are turned off.
3. Close shades (if it hasn’t been done already).
4. Begin pushing in chairs and picking up debris at the upstairs carrels and
empty computer workstations. Grab any unattended books, periodicals etc. that need to be shelved.
5. Check in books from book-drop and bring them down stairs to the shelving carts.
6. Push in chairs, pick up debris and so forth around the first floor carrels and computer workstations.
7. Clean up in 161 and let people know the library is closing. Check study rooms to let people know the library is closing.
8. Shelve anything that needs to be shelved.
9. Turn off the look up computer at the Circ desk.
10. Lock media cabinet in room 208.
11. Five minutes to closing, shut off the three lights labeled: “Carrel Lights,” “Reference Area (Center)”, and “Entryway and Stairs.” This will let people know the Library is closing.
12. At closing, clean up anything left behind in 161, turn off the lights and lock the door.
13. Disarm the fire alarm on the door directly across from 161.
14. Shut off downstairs lights.
15. Shut off the ILL computer if it hasn’t already been done.
16. Close and lock the doors for 207 and 208, make sure coffee pot is unplugged.
17. Make one last sweep downstairs.
18. check that all carrel lights are off.
19. at closing hour, not before, lock front doors – turn off red switches on door power units.

Tasks for Student at desk
*Students should begin this routine fifteen minutes before closing.
1. Remove keys from the cash drawer and calculator door.
2. Help pick up and push in chairs upstairs.
3. Lock the front doors (at closing, on the hour, not before) for example - 12:00 am not, 11:55 pm.
4. Shut the lights off at closing.
5. Take the door count.
6. Make one last sweep upstairs.
7. Shut down the Circ. Computers once all patrons have left the Library

Weekly –

  • Searching 
  • Missing – forwarded for replacement 
  • Lost & Found 
  • Bulletin boards 
  • Check supplies, get needed supplies
  • Order toner and paper, stock shelves
  • New Books display

Bi-Weekly -

  • Periodicals/Bindery Processing - Prepare for shipment – pull from shelf 
  • Unpack biweekly bound periodicals shipment, stamp, strip, shelve

Weekends –

  • Shelf-reading
  • Shelving
  • Erase books
  • Special projects
  • Equipment clean-up and inventory

Monthly –

  • USGS Maps - Time and size of shipment varies, Index, Physical processing – unpack, stamp, shelve, store replaced maps for annual give away
  • Stats – government docs
  • Stats – reserves, ILL, gate counts, daily activity
  • Replacement processing
  • Reports

Semester –

  • Beginning and end, intersession, closed periods 
  • Signage
  • Mill Circ maintenance
  • Web • Carrels & lockers
  • Displays
  • Carrels and Lockers
  • Displays


Student Assistants

  • Hiring/posting/interviewing
  • Scheduling
  • Supervising
  • Training
  • Student Assistant Performance reviews
  • Review policy/handbook

Annually –

  • Stacks -

        Oil & clean tracks on moveable shelves

        Weeding

  • Displays
  • Procedure manuals maintained
  • Reports
  • Stats
  • Documentation and shared files
  • Mill Circ maintenance
  • Web
  • Annual map give away

Summer –

  • Special Projects – long term, short term recess periods
  • Shift collections
  • Dusting/cleaning
  • Shelf-reading
  • Weeding
  • Searching
  • Re-labeling project
  • Transfer of old materials (including journals) to Special Collections
  • Procedure manuals maintained • Review and set priorities for projects and goals
  • Review library hours
  • Review web pages – borrower information
  • Organize and clean up shared space, work areas, files etc.

Copier/Scanner in Room 208 (Canon Image runner 3225)

One touch setting

  •  Additional function
  •  Address Back setting
  • One touch
  • Choose the the file to edit
  • Select store/edit
  • Protocal-SBM 

Ariel

  • host:  [file://\\ARM-ILL-2k \\ARM-ILL-2k]
  • file path:  \scan
  • user: Scilibst
  • Password:????????

ERES

  • Host: [file://\\bearcat \\bearcat]
  • File Path: \manager
  • user: libres1
  • Password:??????  

General Armstrong Map Collection procedures
We have a collection of various maps located on the botton level of Armstrong. Most of the collection are United States Geological Survey(USGS) topographic maps. The common ratio are the following:

  • 1:1000
  • 1:24000
  • 1:25000
  • 1:62500
  • 1:63360

We also have Defence Mapping Agency  (DMA) maps which have a variety of different scales and Gov doc maps.  The Atlas are located in the oversize section and we have a some up in the Reference area on the main floor. There is a small section in our stacks located in G2300-G9800. 

 Most of the collection is in the cabinets located on the second floor in the middle. We only have a few bar coded maps located underneath the stairs. Wall maps are located in bins underneath the stairs as well. 

each cabinet draw should have an index map which will indicate what is in the draw.  The maps are in Alphabetical  order based on important features (example: Vermont, Middlebury).   

You can check maps out for 2 week periods. You check the bar coded ones out like any book.  The non-bar coded ones are charged out by using the green folder located on the shelf behind the circ desk labed "Notebook for charging out maps without barcodes".

For Vermont maps

  •  keep single copy of most recent map in circulating drawer any additional copies/editions in non-circ drawer
  • Record holdings on inventory spreadsheet (the link below brings you to the folder that has multiple files. Choose “Final inventory of all VT maps, all scales.xls”. There also is a “Final inventory Other States, all scales.xls”. Both are the newest spreadsheets.

 O:\orgs\LIS\Armstrong Library\Maps

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