Assigning a LIS liaison to a department/program

This is a description for Library staff of the steps that need to be followed when assigning a new Library liaison.

The role of Liaisons is explained to researchers (faculty/students/staff) on the Liaisons to Academic Departments page.


Each academic department and program will have a Library Liaison. A list of liaisons can be found at Liaisons by Department. In general, due to the potential for overlap, departments and programs will have a Library Liaison, but minors will not. Other organizations and entities on campus (for example, centers), may have a liaison if such an assignment seems helpful. Liaisons are assigned by the leader of the Library Liaison Program, in consultation with others. Here are the steps that should be followed when a new liaison assignment is made:


  1. Is the new liaison already familiar with the liaison role because of other liaison assignments? If not, new liaison meets with leader of liaison program for training, orientation and discussion.
  2. Update go/liaisons list
  3. Former liaison (if there is one) and new liaison meet. Former liaison gives new liaison overview of department history. For example: What types of help do the faculty need? What are the major resources and tools? Any special issues regarding Library relations to be aware of? What kinds of outreach have/not been successful? Do students contribute senior theses to the library? How often do you include department heads and department coordinators in communication with individual (new?) faculty members? etc.
  4. New liaison assignment is announced to department, either by leader of Liaison Program or by former liaison.
  5. New liaison contacts department
  6. Alert other liaisons, Collections Management, Lisa Terrier, Rachel Manning.
  7. Update any research guides
  8. Update departmental resource pages (eg, Biology Department: Library and Information Services)
  9. Add liaison to Liaisons Blog, LIS Liaisons Outlook list, LIS Liaisons list in Google Drive. Point out Liaisons folder on middfiles.
  10. Update admins for relevant go shortcuts (eg, research guides, databases). Every go shortcut should have at least 2 admins. For databases, admins should include Bryan Carson and Arabella Holzapfel.
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