Middlebury

Difference between revisions of "Backing Up Your Data"

 
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===== '''Purpose of this page'''  =====
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The purpose of this page is to instruct you on how to back up your important computer files and make you aware of settings and customizations you may need to have on a replacement computer.  Work-related data should be backed up to an appropriate location on OneDrive, Google Drive File Stream, or a shared departmental folder on Middfiles (ORGS).  <br>
 
 
The purpose of this page is to instruct you in the area(s) to back-up your files and the methods used to complete the back-up tasks.&nbsp; This page will explain the steps necessary to save your work-related&nbsp;computer files to an external source. This process is needed to protect and save your&nbsp;work-related data.&nbsp;The primary supported external source to save your files would be your personal allocated space on MIDDFILES\HOME.
 
 
 
<u>'''Important'''</u>:&nbsp; These procedures below relate to your work files only.&nbsp; Your MIDDFILES\HOME space is limited in available space to save work-related objects/files.&nbsp; If you have personal music, photos, videos and the like to backup then you will need to acquire other storage means (such as an external hard drive or USB storage drive) to save those objects/files.
 
 
 
<br>
 
 
 
Here are the locations of files you should back-up to an external source for protection; especially if you are receiving a new computer upgrade and must return your old computer to LIS.  
 
 
 
<br>
 
 
 
== Backup  ==
 
 
 
<br>
 
 
 
=== Windows computer ===
 
 
 
<br>'''This section describes backing-up your Desktop, Bookmarks, Documents, Signatures and iTunes'''
 
 
 
<br>'''For computers running Windows''', you will want to copy the following folder(s) to your external storage location. The location of your personal folder on '''Windows XP''' is '''C:\Documents and Settings\&lt;username&gt;''', and on '''Windows 7''' it is '''C:\Users\&lt;username&gt;'''. Once you have opened this folder, you will probably want to backup the Deskop, Favorites, and Documents folders, as well as your e-mail signature, as appropriate.
 
 
 
==== Backup the Desktop:  ====
 
 
 
'''&nbsp;&nbsp; '''Location on your hard drive:&nbsp; '''C:\Documents and Settings\&lt;username&gt;\Desktop'''&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
&nbsp;&nbsp;&nbsp;'''&nbsp;[https://mediawiki.middlebury.edu/wiki/LIS/Saving_And_Restoring_Favorites%2C_Signature_Files%2C_And_Other_Files_On_Your_Hard_Drive#To_save_other_Files_on_your_Hard_Drive: [Show me how]]'''
 
 
 
==== Backup your browser favorites (bookmarks):  ====
 
 
 
&nbsp;&nbsp; '''Internet Explorer 6,7,8:'''
 
 
 
'''&nbsp;&nbsp;&nbsp;&nbsp; '''Location on your hard drive:&nbsp;'''&nbsp;C:\Documents and Settings\&lt;username&gt;\Favorites'''
 
 
 
&nbsp;&nbsp;&nbsp; '''[https://mediawiki.middlebury.edu/wiki/LIS/Saving_And_Restoring_Favorites%2C_Signature_Files%2C_And_Other_Files_On_Your_Hard_Drive#To_save_your_Internet_Explorer_Favorites_.28Bookmarks.29: [Show me how]]'''
 
 
 
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<br>&nbsp;&nbsp; '''Firefox 3.x / 4.x'''
 
 
 
&nbsp;&nbsp;&nbsp;'''&nbsp;[https://mediawiki.middlebury.edu/wiki/LIS/Saving_And_Restoring_Favorites%2C_Signature_Files%2C_And_Other_Files_On_Your_Hard_Drive#To_save_your.C2.A0Mozilla_Firefox.C2.A0Favorites_.28Bookmarks.29: [Show me how]]'''
 
 
 
<br>
 
 
 
==== Backup your your Documents: ====
 
 
 
&nbsp;&nbsp; <u>'''Note'''</u>:&nbsp; You should already be saving all work-related documents on your MIDDFILES\HOME space
 
 
 
&nbsp;&nbsp; Location on your hard drive:&nbsp;&nbsp;'''C:\Documents and Settings\&lt;username&gt;\My Documents'''
 
 
 
&nbsp;&nbsp; '''[https://mediawiki.middlebury.edu/wiki/LIS/Saving_And_Restoring_Favorites%2C_Signature_Files%2C_And_Other_Files_On_Your_Hard_Drive#To_save_other_Files_on_your_Hard_Drive: [Show me how]]'''
 
 
 
<br>
 
 
 
==== Backup your Email Signatures:  ====
 
 
 
&nbsp;&nbsp; Location on your hard drive:
 
 
 
'''&nbsp;&nbsp; C:\Documents and Settings\&lt;username&gt;\Application Data\Microsoft\Signatures (if applicable)'''
 
 
 
&nbsp;&nbsp; [https://mediawiki.middlebury.edu/wiki/LIS/Saving_And_Restoring_Favorites%2C_Signature_Files%2C_And_Other_Files_On_Your_Hard_Drive#To_save_your_Outlook_Signature_folder: '''[Show me how''']]
 
  
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* Visit [http://go.middlebury.edu/cloudoverview '''go/cloudoverview'''] for information about Middlebury-managed cloud storage.
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*Visit [http://go.middlebury.edu/fileserverinfo/ '''go/fileserverinfo/'''] for information about Middfiles structure and use.
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* If you have '''non-work-related''' personal data (videos, music, pictures, etc.) that also needs to be backed up, you must use your own storage, such as [http://go.middlebury.edu/personalcloud cloud storage], an external hard drive, CD, DVD, or USB device.
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'''Please note that if we are refreshing your computer to resolve a problem, <span style="color:red">this process will remove all data from it, </span>so it is critical that you make sure all of your data is backed up ahead of time.'''
 
<br>
 
<br>
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=== General Preparation Tips for Moving to a Different Computer ===
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If you are about to receive a computer replacement or have your existing computer refreshed to address a problem, these tried and true tidbits can make the process go smoothly.  The following pointers are valid for '''both''' PC and Mac platforms.
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* Review (or print?) our handy [[Computer_Replacement_Preparation_Checklist|'''Computer Replacement Preparation Checklist''']] to remind you about important steps you need to complete.
  
==== iTunes - If you use iTunes you will want to visit these two links====
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* If you already use cloud storage, confirm that you see expected folders and files in the cloud by logging on via a web browser:
 
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** For OneDrive:  http://go.middlebury.edu/onedrive
&nbsp;&nbsp; [http://support.apple.com/kb/ht1382 Backup]
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** For Google Drive:  http://go.middlebury.edu/gdrive
 
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** For iCloud: http://go.middlebury.edu/icloud
&nbsp;&nbsp; [https://mediawiki.middlebury.edu/wiki/LIS/SaveMyFiles#iTUNES Deauthorize]
 
 
 
--------------------------------------------------------------------------------------------------------------------------------------<br>
 
 
 
=== Apple Computer ===
 
 
 
<br>'''On an Apple computer running 10.x''' or higher you will want to copy the following container to your external source:  
 
 
 
Open Finder, select "'''Macintosh HD'''", then select "'''Users'''", then highlight your '''&lt;username&gt;''' and copy the entire contents inside this folder to your external storage destination.
 
 
 
<u>NOTE</u>: The "Users" contain stores everything you will care about when wanting to restore data to your [new] computer. Your documents, music, iPhotos, Movies, Pictures and more are stored inside this containiner. Be warned that if you have excessive files you may need to use a personal external storage drive since '''MIDDFILES\HOME''' only allows so much storage.
 
 
 
  
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* Use a different computer for the morning and note what's not as you expect.  Are you missing specific software?  Are you unable to access your files?  Do some programs look or act differently?  Answering "yes" means you have some work to do and the appropriate section for PCs or Macs below will help you through it.
  
For more information and steps to backup various areas on your Apple computer please visit this [http://support.apple.com/kb/ht1553 Apple Support Backup Link].
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* Create a new folder on OneDrive or Google Drive File Stream to hold saved items from your current computer (such as screen snapshots, favorites, signatures, bookmarks, etc.) so you can easily find them when you transition to the replacement computer.
  
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* Take screen snapshots to help you remember how things look (such as Outlook's navigation pane, customizations, your desktop, the Taskbar or Dock).  You can gather these in a Word document for future reference.  Here's how:
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:# Launch Word.
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:# Insert screen snapshots by clicking the '''Insert''' tab, then clicking the '''Screenshot''' button.  You can insert the image of any of the displayed active windows -- or you can choose '''Screen clipping''' to select just a part of the first window shown.
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:# Right-click in your Word document, then choose Paste.
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* And lastly...  take advantage of this chance to do some housecleaning!
 
<br>
 
<br>
  
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=== Back Up Specifics for PCs and Macs ===
 
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Click the appropriate link below for detailed backup instructions. 
 
<br>
 
<br>
 
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* I have a [[Back_Up_My_PC|'''Windows (PC)''']] computer.<br><br>
=== iTUNES  ===
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* I have a '''[[Back_Up_My_Mac|Mac (Apple)]]''' computer.
 
 
<br>If your computer is being replaced:
 
 
 
If you are an Apple iTunes user and store music, photos, etc... on your computer that will soon be replaced by LIS it is very important that you "Deauthorize" your old computer before replacement. This process allows you to release your personal iTunes account (with attached device ID) to apply on a new computer. To "Deauthorize" your iTunes account you will need to follow these instructions here--&gt; [http://support.apple.com/kb/ht1420 http://support.apple.com/kb/ht1420]
 
 
 
 
<br>
 
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'''Related topic:'''  [[Setting_Up_Your_College-Owned_Computer|Setting Up Your College-Owned Computer]] ('''go/setup/''')
  
== Restoring  ==
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[[Category:Helpdesk Documentation]]
 
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[[Category:Public Search]]
Please visit this wiki page [https://mediawiki.middlebury.edu/wiki/LIS/Saving_And_Restoring_Favorites%2C_Signature_Files%2C_And_Other_Files_On_Your_Hard_Drive#Restoring_Saved_Files_To_Your_New_.28or_Newly-Reimaged.29.C2.A0Computer '''link''' ]&nbsp;for information regarding the retore of your data onto a new computer.
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[[Category:Hardware Distribution]]
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[[Category:Hardware]]
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[[Category:Software]]
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[[Category:Backup]]
  
[[Category:Backing-Up|<font color="#000000"></font>Backing-Up]] [[Category:Save_Files]] [[Category:Backup_Files]] [[Category:Saving]] [[Category:Saving_Files]] [[Category:Helpdesk_Documentation]]
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[[Category:Helpdesk Documentation]]
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[[Category:Public Search]]
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[[Category:Hardware Distribution]]
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[[Category:Hardware]]
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[[Category:Software]]
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[[Category:Backup]]

Latest revision as of 16:40, 17 January 2019

The purpose of this page is to instruct you on how to back up your important computer files and make you aware of settings and customizations you may need to have on a replacement computer. Work-related data should be backed up to an appropriate location on OneDrive, Google Drive File Stream, or a shared departmental folder on Middfiles (ORGS).

  • Visit go/cloudoverview for information about Middlebury-managed cloud storage.
  • Visit go/fileserverinfo/ for information about Middfiles structure and use.
  • If you have non-work-related personal data (videos, music, pictures, etc.) that also needs to be backed up, you must use your own storage, such as cloud storage, an external hard drive, CD, DVD, or USB device.

Please note that if we are refreshing your computer to resolve a problem, this process will remove all data from it, so it is critical that you make sure all of your data is backed up ahead of time.

General Preparation Tips for Moving to a Different Computer

If you are about to receive a computer replacement or have your existing computer refreshed to address a problem, these tried and true tidbits can make the process go smoothly. The following pointers are valid for both PC and Mac platforms.

  • Use a different computer for the morning and note what's not as you expect. Are you missing specific software? Are you unable to access your files? Do some programs look or act differently? Answering "yes" means you have some work to do and the appropriate section for PCs or Macs below will help you through it.
  • Create a new folder on OneDrive or Google Drive File Stream to hold saved items from your current computer (such as screen snapshots, favorites, signatures, bookmarks, etc.) so you can easily find them when you transition to the replacement computer.
  • Take screen snapshots to help you remember how things look (such as Outlook's navigation pane, customizations, your desktop, the Taskbar or Dock). You can gather these in a Word document for future reference. Here's how:
  1. Launch Word.
  2. Insert screen snapshots by clicking the Insert tab, then clicking the Screenshot button. You can insert the image of any of the displayed active windows -- or you can choose Screen clipping to select just a part of the first window shown.
  3. Right-click in your Word document, then choose Paste.
  • And lastly... take advantage of this chance to do some housecleaning!


Back Up Specifics for PCs and Macs

Click the appropriate link below for detailed backup instructions.


Related topic: Setting Up Your College-Owned Computer (go/setup/)

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