Middlebury

Difference between revisions of "Backing Up Your Data"

 
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The purpose of this page is to instruct you on how to back up your important computer files and make you aware of settings and customizations you may need to have on a replacement computer.  Work-related data should be backed up to an appropriate location on OneDrive, Google Drive File Stream, or a shared departmental folder on Middfiles (ORGS).  <br>
  
The purpose of this page is to instruct you on how to back-up your important computer files. Work-related data should be backed up to your '''middfiles\home''' folder ('''U:'''). If you have personal data (videos, music, pictures, etc.) that also needs to be backed up, you must use your own storage device, such as an external hard drive, CD, DVD, or USB device. '''Please note that ''re-imaging wipes all data from your computer'', so this is one of the important cases where you will need to make sure that all of your data is backed up.'''
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* Visit [http://go.middlebury.edu/cloudoverview '''go/cloudoverview'''] for information about Middlebury-managed cloud storage.
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*Visit [http://go.middlebury.edu/fileserverinfo/ '''go/fileserverinfo/'''] for information about Middfiles structure and use.
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* If you have '''non-work-related''' personal data (videos, music, pictures, etc.) that also needs to be backed up, you must use your own storage, such as [http://go.middlebury.edu/personalcloud cloud storage], an external hard drive, CD, DVD, or USB device.
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'''Please note that if we are refreshing your computer to resolve a problem, <span style="color:red">this process will remove all data from it, </span>so it is critical that you make sure all of your data is backed up ahead of time.'''
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<br>
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=== General Preparation Tips for Moving to a Different Computer ===
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If you are about to receive a computer replacement or have your existing computer refreshed to address a problem, these tried and true tidbits can make the process go smoothly. The following pointers are valid for '''both''' PC and Mac platforms.
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* Review (or print?) our handy [[Computer_Replacement_Preparation_Checklist|'''Computer Replacement Preparation Checklist''']] to remind you about important steps you need to complete.
  
== PC (Windows) ==
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* If you already use cloud storage, confirm that you see expected folders and files in the cloud by logging on via a web browser:
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** For OneDrive:  http://go.middlebury.edu/onedrive
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** For Google Drive:  http://go.middlebury.edu/gdrive
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** For iCloud:  http://go.middlebury.edu/icloud
  
This section describes how to back up your desktop, documents, media files, browser favorites, emails, Outlook signatures, and iTunes. If you have important information stored elsewhere on your computer, such as in a C:\Work folder that you created yourself, please take care to back up that information as well.
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* Use a different computer for the morning and note what's not as you expect.  Are you missing specific software?  Are you unable to access your files?  Do some programs look or act differently?  Answering "yes" means you have some work to do and the appropriate section for PCs or Macs below will help you through it.
  
=== Desktop, Documents, and Media Files ===
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* Create a new folder on OneDrive or Google Drive File Stream to hold saved items from your current computer (such as screen snapshots, favorites, signatures, bookmarks, etc.) so you can easily find them when you transition to the replacement computer.
  
* First, you will want to find your local 'home' folder. On Windows XP (green rectangular "start" button), this folder is '''C:\Documents and Settings\&lt;username&gt;'''. On Windows 7 (round orb with Windows logo for a Start button), this folder is '''C:\Users\&lt;username&gt;'''. If you are unsure which version of Windows you are using, please contact the Helpdesk.
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* Take screen snapshots to help you remember how things look (such as Outlook's navigation pane, customizations, your desktop, the Taskbar or Dock). You can gather these in a Word document for future referenceHere's how:
* Your desktop shortcuts, folders, files are located at:&nbsp;C:\Documents and Settings\'''''username'''''\''Desktop'' on Windows XP or  at:&nbsp;C:\Users\'''''username'''''\''Desktop'' on Windows 7.
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:# Launch Word.
* Once you have your local 'home' folder open, you can drag and drop any work-related documents from your local 'home' to your Middfiles 'home'. In particular, drag the desktop folder and any important documents from the documents folder into Middfiles. If you have important files in your downloads folder, be sure to copy them into Middfiles as well. You probably want to look out for your&nbsp;.doc, .ppt, .xls, etc...&nbsp;&nbsp; You should backup any of these files you wish to keep.
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:# Insert screen snapshots by clicking the '''Insert''' tab, then clicking the '''Screenshot''' button. You can insert the image of any of the displayed active windows -- or you can choose '''Screen clipping''' to select just a part of the first window shown.
* Any media files, such as pictures and videos, may be stored in your Middfiles 'home' folder ''if they are work-related''. Else, please copy them to a personally-owned external storage device.
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:# Right-click in your Word document, then choose Paste.
 
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* And lastly... take advantage of this chance to do some housecleaning!
=== Browser Favorites (Bookmarks) ===
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<br>
 
 
For more information about how to back up your favorites, please choose a browser from the list below:
 
* [[Saving_And_Restoring_Favorites,_Signature_Files,_And_Other_Files_On_Your_Hard_Drive#To_save_your_Internet_Explorer_Favorites_.28Bookmarks.29:|Internet Explorer]]
 
* [[Saving_And_Restoring_Favorites,_Signature_Files,_And_Other_Files_On_Your_Hard_Drive#To_save_your_Mozilla_Firefox_Bookmarks:|Firefox]]
 
<br />
 
 
 
=== Outlook Emails ===
 
 
 
Outlook contains a hidden "feature" called AutoArchive, which will save all e-mail older than 6 months to a file on your local hard drive, '''deleting it from our secure servers'''. We do not recommend doing this in most circumstances, but depending on your configuration, it may happen automatically.
 
 
 
#Go to your '''Outlook '''folder in Windows Explorer (C:\Documents and Settings\'''&lt;username&gt;'''\Application Data\Microsoft\'''Outlook''') and highlight all files ending in "'''.pst'''".
 
#Make sure in particular your selection includes "'''outlook.pst'''" and "'''archive.pst'''".
 
#If you have Windows Explorer configured not to show file extensions for known formats, look for Microsoft Office Outlook Personal Folders files.
 
#Select Edit | Copy from the menu to copy the selected files.
 
#Open the folder where you want to put your backup copies in Windows Explorer (your '''Home '''''drive '''''(U:) '''on '''Middfiles '''should be used).
 
#Select Edit | Paste from the menu to paste your .pst files to the backup location.
 
#Next write down all the "'''Mailbox - Xxxxxx'''" entries in the '''Folder List''' of Outlook. These are additional mailboxes that were added to Outlook via Tools =&gt; Options =&gt; E-mail accounts. <br>
 
#In the&nbsp;'''Folder List''' of Outlook, look to see if you have '''Personal File '''Folders or '''Archive '''Folders&nbsp; -- these are stored on the local computer itself, not on the e-mail server. You can use Control Panel =&gt; Mail =&gt; Data Files to open the folder where the '''.pst '''files are stored, then back them up.
 
 
 
=== Outlook Signatures  ===
 
 
 
Instructions on how to copy your Outlook signatures can be found [http://office.microsoft.com/en-us/outlook-help/copy-email-signatures-to-another-computer-HA102545966.aspx here]. Rather than copying the signatures to a destination computer as described in Step 2, you will need to copy the files to a location in your 'home' folder in Middfiles.
 
 
 
=== iTunes  ===
 
 
 
<br>'''This is only applicable if your computer is being replaced'''
 
 
 
If you are an Apple iTunes user and store music, photos, etc... on your computer that will soon be replaced by LIS it is very important that you "Deauthorize" your old computer before replacement. This process allows you to release your personal iTunes account (with attached device ID) to apply on a new computer. To "Deauthorize" your iTunes account you will need to follow the instructions here: [http://support.apple.com/kb/ht1420 http://support.apple.com/kb/ht1420]
 
  
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=== Back Up Specifics for PCs and Macs ===
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Click the appropriate link below for detailed backup instructions. 
 
<br>
 
<br>
 
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* I have a [[Back_Up_My_PC|'''Windows (PC)''']] computer.<br><br>
== Apple (Mac) ==
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* I have a '''[[Back_Up_My_Mac|Mac (Apple)]]''' computer.
 
 
=== Documents ===
 
 
 
<br>'''On an Apple computer running 10.x''' or higher you will want to copy the following container to your external source:
 
 
 
Open Finder, select "'''Macintosh HD'''", then select "'''Users'''", then highlight your '''&lt;username&gt;''' and copy the entire contents inside this folder to your external storage destination.
 
 
 
<u>NOTE</u>: '''"Users"''' contains most things you will care about when wanting to restore data to your new computer: your Word, Excel, PowerPoint, iWork, PDFs, pictures, music, movies, and more are stored inside this container. Be warned that if you have excessive files (especially personal files not related to your work) you may need to use a personal external storage drive since '''MIDDFILES\HOME''' only allows so much storage. You may also request a temporary quota increase if you have an exceptional quantity of '''work-related''' files that need to be backed up.
 
 
 
'''''Non-work-related files must be backed up to an external drive, as Middfiles is for work-related use only.'''
 
''
 
 
 
=== Entourage ===
 
 
 
Entourage and AddressBook are no longer supported. We recommend using Outlook instead.
 
 
 
=== iPhoto, iMovie, FinalCut, iDVD, and other picture and movie files  ===
 
 
 
These need to be backed up to a CD, DVD or external hard disk (the FireWire drives from the Library are not meant for backups).
 
 
 
==Backing up iPhoto to an external hard disk==
 
# Click on your Desktop
 
# Click "Go" on the top of the screen and select "Home"
 
# Drag the Pictures folder to the external hard drive (this will copy, and not move the Pictures folder, including the iPhoto library)
 
 
 
=== Firefox and Safari Bookmarks and Favorites<br> ===
 
 
 
'''Firefox:'''
 
 
 
To backup your Firefox bookmarks, favorites and history, please follow this tutorial: http://support.mozilla.org/en-US/kb/back-and-restore-information-firefox-profiles
 
 
 
'''Safari:'''
 
 
 
'''Safari bookmarks'''
 
Safari bookmarks are all stored in a file called Bookmarks.plist, which is located at ~/Library/Safari/. To get to this file in the Finder, choose Home from the Go menu. Open the Library folder, then open the Safari folder.
 
 
 
'''To back up:''' Make a copy of the file in another location by holding down the Option key and dragging the Bookmarks.plist file to another location (such as the Desktop). The original file will remain (do not remove the original file from this location or your Safari bookmarks will be gone!).
 
 
 
As an alternative, you can compress the file into an archive—select the Bookmarks.plist file, then from the File menu in the Finder, choose Create Archive. The original file will remain.
 
 
 
'''To restore:''' Simply move the backup copy of Bookmarks.plist to the ~/Library/Safari/ folder. If you're restoring from an archive, don't forget to decompress the file (just double-click it).
 
Note: The Bookmarks.plist file contains only the Safari bookmarks for the currently logged-in user. If other users on the same Mac have their own user accounts and personal bookmarks, their Bookmarks.plist files are located in their Home folders.
 
 
 
=== iTunes  ===
 
 
 
<br>'''This is only applicable if your computer is being replaced'''
 
 
 
If you are an Apple iTunes user and store music, photos, etc... on your computer that will soon be replaced by LIS it is very important that you "Deauthorize" your old computer before replacement. This process allows you to release your personal iTunes account (with attached device ID) to apply on a new computer. To "Deauthorize" your iTunes account you will need to follow the instructions here: [http://support.apple.com/kb/ht1420 http://support.apple.com/kb/ht1420]
 
 
 
 
<br>
 
<br>
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'''Related topic:'''  [[Setting_Up_Your_College-Owned_Computer|Setting Up Your College-Owned Computer]] ('''go/setup/''')
  
== Restoring  ==
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[[Category:Helpdesk Documentation]]
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[[Category:Public Search]]
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[[Category:Hardware Distribution]]
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[[Category:Hardware]]
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[[Category:Software]]
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[[Category:Backup]]
  
Please visit this wiki page [https://mediawiki.middlebury.edu/wiki/LIS/Saving_And_Restoring_Favorites%2C_Signature_Files%2C_And_Other_Files_On_Your_Hard_Drive#Restoring_Saved_Files_To_Your_New_.28or_Newly-Reimaged.29.C2.A0Computer '''link''' ]&nbsp;for information regarding how to restore your data to a new computer.
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[[Category:Helpdesk Documentation]]
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[[Category:Public Search]]
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[[Category:Hardware Distribution]]
 +
[[Category:Hardware]]
 +
[[Category:Software]]
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[[Category:Backup]]

Latest revision as of 16:40, 17 January 2019

The purpose of this page is to instruct you on how to back up your important computer files and make you aware of settings and customizations you may need to have on a replacement computer. Work-related data should be backed up to an appropriate location on OneDrive, Google Drive File Stream, or a shared departmental folder on Middfiles (ORGS).

  • Visit go/cloudoverview for information about Middlebury-managed cloud storage.
  • Visit go/fileserverinfo/ for information about Middfiles structure and use.
  • If you have non-work-related personal data (videos, music, pictures, etc.) that also needs to be backed up, you must use your own storage, such as cloud storage, an external hard drive, CD, DVD, or USB device.

Please note that if we are refreshing your computer to resolve a problem, this process will remove all data from it, so it is critical that you make sure all of your data is backed up ahead of time.

General Preparation Tips for Moving to a Different Computer

If you are about to receive a computer replacement or have your existing computer refreshed to address a problem, these tried and true tidbits can make the process go smoothly. The following pointers are valid for both PC and Mac platforms.

  • Use a different computer for the morning and note what's not as you expect. Are you missing specific software? Are you unable to access your files? Do some programs look or act differently? Answering "yes" means you have some work to do and the appropriate section for PCs or Macs below will help you through it.
  • Create a new folder on OneDrive or Google Drive File Stream to hold saved items from your current computer (such as screen snapshots, favorites, signatures, bookmarks, etc.) so you can easily find them when you transition to the replacement computer.
  • Take screen snapshots to help you remember how things look (such as Outlook's navigation pane, customizations, your desktop, the Taskbar or Dock). You can gather these in a Word document for future reference. Here's how:
  1. Launch Word.
  2. Insert screen snapshots by clicking the Insert tab, then clicking the Screenshot button. You can insert the image of any of the displayed active windows -- or you can choose Screen clipping to select just a part of the first window shown.
  3. Right-click in your Word document, then choose Paste.
  • And lastly... take advantage of this chance to do some housecleaning!


Back Up Specifics for PCs and Macs

Click the appropriate link below for detailed backup instructions.


Related topic: Setting Up Your College-Owned Computer (go/setup/)

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