Middlebury

Difference between revisions of "Cash and credit card"

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Davis Family &amp; Armstrong Circ Cash/Credit<br>  
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Davis Family Cash/Credit<br>
  
Collection &amp; Delivery <br>  
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Collection & Delivery <br>
  
*When any financial transaction takes place, the dollar amount must be recorded on the Daily Cash/Weekly Sheet (found in drawer, under circ counter)<br>
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*When any financial transaction takes place, the dollar amount must be recorded on the Monthly Cash Sheet (found in drawer, under circ counter)<br>
*This is a Circ internal document only, necessary when preparing the deposit<br>  
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*All money (cash, check or credit card) must be recorded on the sheet along with date, patron’s name, the reason for the transaction, and the staff person’s initials handling the transaction (it is critical that the patron name be included and recorded so in the case of a potential future refund, the necessary info will be available)<br>
*All money (cash or credit card) must be recorded on the sheet along with date, patron’s name, the reason for the transaction, and the staff person’s initials handling the transaction (it is critical that the patron name be included and recorded so in the case of a potential future refund, the necessary info will be available)<br>  
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*One sheet per month <br>
*One sheet per week <br>  
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*All signed credit card receipts are kept with cash sheet and should be stapled to the corresponding monthly cash sheet when filed. <br>
*Any daily credit card batching documents (Davis Family only) should be stapled to the corresponding weekly sheet <br>  
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* The credit card machine automatically batches the days receipts at midnight.  Credit card Blue Fin Reports, along with their corresponding batch reports, need to be brought to the cashiers office within 48 hours of the transaction. 
*Any duplicate signed credit card receipts (Davis Family only) should also be stapled to the weekly sheet <br>
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* On the first of the month, using a monthly deposit sheet (@ Davis located in locked department file cabinet in Lib 250A) transfer the information and place money/checks in red bank bag and deliver to the cashier’s office on the second floor of the Service Building prior to 4 pm, M-F. No other paperwork or recording of info is required
*At the end of the week, remove the previous week’s sheet and corresponding monies: cash, credit card slips<br>
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*Save cash transactions/receipts history for current year<br>
*Using a Cash Receipt Submission Form (@ Davis located in locked department file cabinet in Lib 250A) (@ Armstrong, in room 208 locked cabinet), transfer the information and place money in red (Davis Family) or white (Armstrong) bank bag and deliver to the cashier’s office on the second floor of the Service Building prior to 4 pm, M-F. No other paperwork or recording of info is required  
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'''NOTE: Please unplug the credit card machine and lock it in the drawer at closing each night.'''
*Save cash transactions/recepts history for current year<br>
 
  
<br>
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Please contact Jane Aube in the Student Financial Services Department with any questions regarding PCI compliance or to trouble shoot issues with credit card machines.
  
=== Instructions for Using Credit Card Machine: (Davis Family only)  ===
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[[Category:Circulation procedures]]
 
 
Collecting Funds <br>
 
 
 
*Swipe card, black stripe towards to the left<br>
 
*Enter amount to be charged. <br>
 
*The last line in lower left corner of the screen will display current activity <br>
 
*Press BIG green button <br>
 
*Machine will print receipt and beep once. Then it will print again and beep. <br>
 
*Note! Unit uses thermal paper, not a double copy <br>
 
*Customer signs one copy; place in cash drawer following usual procedures <br>
 
*Customer keeps the second, unsigned receipt <br>
 
 
 
<br>
 
 
 
Crediting Funds - Supervisors ONLY <br>
 
 
 
*Press left arrow (purple key titled MORE) <br>
 
*Scroll and Select "refund" <br>
 
*Swipe card, black stripe to the left <br>
 
*Key in amount to be refunded 5<br>
 
*Press green arrow key<br>
 
 
 
<br>
 
 
 
To Settle Funds&nbsp; <br>
 
 
 
*Press left arrow (purple key titled MORE) <br>
 
*Scroll and Select "settlement" <br>
 
*Wait while dialing out <br>
 
*"Settlement successful" on the bottom of the tape confirms batching was successful <br>
 
 
 
<br>For problems/questions/troubleshooting contact: Christine Dowd Technology Services Support National Bank of Middlebury P.O. Box 189 Middlebury, VT 05753 Telephone: (802) 388-4389 Fax: (802) 388-0960 Email: cdowd@nationalbankmiddlebury.com; on campus at the Davis Family Library Vestibule (ATM Machine) every Friday morning between 8:30 and 9 AM <br>Alissa Cutter Student Financial Services Meeker House 206, (802) 443-5997 Email: cutter@middlebury.edu<br>
 
 
 
[[Category:Circulation_procedures]]
 

Latest revision as of 11:07, 21 July 2017

Davis Family Cash/Credit

Collection & Delivery

  • When any financial transaction takes place, the dollar amount must be recorded on the Monthly Cash Sheet (found in drawer, under circ counter)
  • All money (cash, check or credit card) must be recorded on the sheet along with date, patron’s name, the reason for the transaction, and the staff person’s initials handling the transaction (it is critical that the patron name be included and recorded so in the case of a potential future refund, the necessary info will be available)
  • One sheet per month
  • All signed credit card receipts are kept with cash sheet and should be stapled to the corresponding monthly cash sheet when filed.
  • The credit card machine automatically batches the days receipts at midnight. Credit card Blue Fin Reports, along with their corresponding batch reports, need to be brought to the cashiers office within 48 hours of the transaction.
  • On the first of the month, using a monthly deposit sheet (@ Davis located in locked department file cabinet in Lib 250A) transfer the information and place money/checks in red bank bag and deliver to the cashier’s office on the second floor of the Service Building prior to 4 pm, M-F. No other paperwork or recording of info is required
  • Save cash transactions/receipts history for current year

NOTE: Please unplug the credit card machine and lock it in the drawer at closing each night.

Please contact Jane Aube in the Student Financial Services Department with any questions regarding PCI compliance or to trouble shoot issues with credit card machines.

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