Middlebury

Difference between revisions of "Cataloging Manuscript Collections"

(Added tag: 'Special collections')
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[[Specific Formats|&lt;&lt; Back to Specific Formats]]<br>[[Cataloging|&lt;&lt; Back to Cataloging]]  
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[[Specific Formats|&lt;&lt; Back to Specific Formats]]<br>[[Cataloging|&lt;&lt; Back to Cataloging]]
  
'''Workflow'''  
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'''Workflow'''
  
*Special Collections staff creates finding aids, assigns collection titles following prescribed policies (start with name in direct order, then collection designation; e.g., ''Levi Parsons letters'')  
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*Special Collections staff creates finding aids, assigns collection titles following prescribed policies (start with name in direct order, then collection designation; e.g., ''Levi Parsons letters'')
*S.C. staff sends URLs for finding aids, call numbers, and any other useful information &amp; instructions to cataloger (Richard)  
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*S.C. staff sends URLs for finding aids, call numbers, and any other useful information &amp; instructions to cataloger (Richard)
*Catalogers create bib records on OCLC, including link to finding aid  
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*Catalogers create bib records on OCLC, including link to finding aid
*Catalogers import bib records into MIDCAT with item record  
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*Catalogers import bib records into MIDCAT with item record
**Item type: '''61 '''(manuscript)  
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**Item type: '''61 '''(manuscript)
**Location: '''mf_ _ _&nbsp; '''(see [[Bib & Item Locations & Abbreviations|location abbreviations]])  
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**Location: '''mf_ _ _&nbsp; '''(see [[Bib & Item Locations & Abbreviations|location abbreviations]])
**Status: '''p'''  
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**Status: '''p'''
*Catalogers notify S.C. staff (Danielle) when records are added  
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*Catalogers notify S.C. staff (Danielle) when records are added
*S.C. staff checks bib record, reporting any needed corrections to the cataloger whose initials are in 969 field  
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*S.C. staff checks bib record, reporting any needed corrections to the cataloger whose initials are in 969 field
*S.C. staff checks finding aid to be sure finding aid &amp; bib record are consistent and compatible (e.g., same title)  
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*S.C. staff checks finding aid to be sure finding aid &amp; bib record are consistent and compatible (e.g., same title)
 
*S.C. staff changes status in item record to '''o''' (library use only)
 
*S.C. staff changes status in item record to '''o''' (library use only)
  
'''Cataloging Guidelines'''  
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'''Cataloging Guidelines'''
  
*351: omit subfields other than subfield a  
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*351: omit subfields other than subfield a
*541: include only for gifts, not purchases  
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*541: include only for gifts, not purchases
*Include: 655 '''Manuscripts.'''  
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*Include: 655 '''Manuscripts.'''
*Add other 655s as appropriate (e.g.,'''Letters'''''', ''''''Autographs''')  
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*Add other 655 fields as appropriate (e.g.,'''Letters''', '''Autographs''')
 
*Include: 856 |3 '''Finding aid with more detailed information'''
 
*Include: 856 |3 '''Finding aid with more detailed information'''
  
 
Note: using OCLC Connexion's constant data templates will populate some of these default variable fields, as well as several fixed field elements.
 
Note: using OCLC Connexion's constant data templates will populate some of these default variable fields, as well as several fixed field elements.
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[[Category:Manuscripts]]
 
[[Category:Manuscripts]]
 
[[Category:Archives]]
 
[[Category:Archives]]
 
[[Category:Special collections]]
 
[[Category:Special collections]]
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[[Category:Cataloging]]

Latest revision as of 17:39, 6 December 2012

<< Back to Specific Formats
<< Back to Cataloging

Workflow

  • Special Collections staff creates finding aids, assigns collection titles following prescribed policies (start with name in direct order, then collection designation; e.g., Levi Parsons letters)
  • S.C. staff sends URLs for finding aids, call numbers, and any other useful information & instructions to cataloger (Richard)
  • Catalogers create bib records on OCLC, including link to finding aid
  • Catalogers import bib records into MIDCAT with item record
  • Catalogers notify S.C. staff (Danielle) when records are added
  • S.C. staff checks bib record, reporting any needed corrections to the cataloger whose initials are in 969 field
  • S.C. staff checks finding aid to be sure finding aid & bib record are consistent and compatible (e.g., same title)
  • S.C. staff changes status in item record to o (library use only)

Cataloging Guidelines

  • 351: omit subfields other than subfield a
  • 541: include only for gifts, not purchases
  • Include: 655 Manuscripts.
  • Add other 655 fields as appropriate (e.g.,Letters, Autographs)
  • Include: 856 |3 Finding aid with more detailed information

Note: using OCLC Connexion's constant data templates will populate some of these default variable fields, as well as several fixed field elements.

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