Difference between revisions of "Conference travel"
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=== LIS Conference/Training/Travel Procedure -- Approvals and Reimbursements<br> === | === LIS Conference/Training/Travel Procedure -- Approvals and Reimbursements<br> === | ||
− | + | #Discuss your conference/training plans with your work group leader/supervisor. | |
+ | #Complete this form [http://go.middlebury.edu/lis?confapp '''go/lis?confapp''']'''. ''' ''(This will generate an email to your supervisor.)''<br> ''For some conferences (e.g., Educause, NERCOMP, Sungard), LIS Administrative Office (Doreen) can help with processing registration fees in advance.'' | ||
+ | #During travel, save receipts and record your mileage. | ||
+ | #After travel, submit receipts with a travel expense voucher within 30 days to the LIS Administrative Office (Doreen).<br> | ||
+ | |||
+ | * ''The current year '''travel voucher''' can be found on the '''middfiles''' '''here''' '''https://middfiles/orgs/LIS/LIS%20forms/'''<br> | ||
− | |||
==== Tips for Successful Reimbursement<br> ==== | ==== Tips for Successful Reimbursement<br> ==== |
Revision as of 11:35, 15 May 2013
LIS Conference/Training/Travel Procedure -- Approvals and Reimbursements
- Discuss your conference/training plans with your work group leader/supervisor.
- Complete this form go/lis?confapp. (This will generate an email to your supervisor.)
For some conferences (e.g., Educause, NERCOMP, Sungard), LIS Administrative Office (Doreen) can help with processing registration fees in advance. - During travel, save receipts and record your mileage.
- After travel, submit receipts with a travel expense voucher within 30 days to the LIS Administrative Office (Doreen).
- The current year travel voucher can be found on the middfiles here https://middfiles/orgs/LIS/LIS%20forms/
Tips for Successful Reimbursement
The following tips apply to ALL types of reimbursements (travel, professional development, cellphone, supplies, etc.):
- Attach original receipts (email & web receipts are OK; a photocopy of cash register receipts is NOT ok).
- Double check your math. Make sure the receipts add up to the line total.
- Include YOUR NAME & COLLEGE ID# ( believe it or not, this is the most omitted piece of information!).
- Completed forms should be reviewed by your supervisor, then sent to Carol for payment.
- Submit reimbursements in a timely manner – all reimbursements should be submitted within 30 days of expense, 60 days max (except in June when the time window is shorter due to the end of the fiscal year).
- Have questions on what type of expense is allowed? See http://www.middlebury.edu/about/handbook/misc/travel .
- Travel to Bread Loaf campus in VT: Enter 26 miles in the reimbursement form.
- This page was last edited on 15 May 2013, at 11:35.
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