Difference between revisions of "Configure outlook 2003"

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The initial setup of Outlook 2003 is different from previous versions. This document will guide you through a few simple adjustments to your settings that others have found extremely helpful. Here are some of the differences you may notice:
deprecated content - see https://go.middlebury.edu/tdx for Outlook and email documentation
*The items in your Outlook folders are grouped by date rather than in one long list.
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*The default view includes a navigation pane that groups your mail folders into '''Favorite Folders '''and '''All Mail Folders'''. This view does not include any '''Public Folders'''. You can change the view to display your '''Folder List'''.
*The navigation pane (on the left) includes buttons that change the views using defaults that are different.
*The choice of what to do with an open message after moving, deleting, replying to, or forwarding it may not be what you want.
*Toolbars appear on one row so familiar buttons may not be visible.
*Your '''Contacts '''folder may not function properly when you first begin to use Outlook.
== Add Or Remove The Group View  ==
If you prefer to see your messages in one long list rather than broken into groups by the selected sort criteria (usually by Received date and time), you can change the view by pointing to '''Arrange By '''on the '''View '''menu, and then selecting '''Show in Groups '''from the submenu. This is a setting that must be changed for each folder. It may be added and removed quickly for any way you may want to group your messages.
= Display The Folder List  =
To display the Folder List click the Folder List button, [[Image:]] or [[Image:]], depending upon the configuration of your view. This changes the left pane to display the Folder List, including Public Folders which appear at the bottom of your Folder List.
If you wish to keep the Folder List view, you must click on the icons within this list to move between Outlook modules such as your calendar or task list. Clicking on the Mail button ([[Image:]]) at the bottom of the navigation bar shows only your own mail folders. Click on [[Image:]] or [[Image:]] again to reset the view to the Folder List.
'''Note: '''There are some neat new features available using the buttons so they are worth exploring. For example, you can view calendars side by side using the '''Calendar''' button ([[Image:]]).
= Minimize Buttons In The Navigation Pane  =
Your Folder List may be partially obscured by large rectangular buttons, like [[Image:]].
To shrink these larger buttons to small icons like this one [[Image:]], do the following:
#Look for this divider: [[Image:]].
#Hover with your mouse over the divider until your cursor ([[Image:]]) changes to a double-headed arrow ([[Image:]]).
#Click down on the mouse and drag downward until all buttons are reduced to small icons in one line at the bottom of the Folder List. It should look like this: [[Image:]]
= Message Handling Options  =
If the default message handling choices do not fit your needs you can change them on the Options dialog box using the following steps:
#From the '''Tools '''menu, select '''Options'''. The '''Options '''dialog box opens.
#Click [[Image:]]. The '''E-mail Options''' dialog box opens.
#From the '''After moving or deleting an open item '''drop-down list, you may select from the following:
#*Open the previous item
#*Open the next item
#*Return to the mailbox
#Click to select or deselect '''Close original message on reply or forward''', depending upon your preference.
#Click [[Image:]] twice to return to your Mailbox.
= Adjust Toolbar Options  =
You may not see all the toolbar buttons in a new message window. Microsoft now uses only one row to display their Standard and Formatting toolbars. If you wish to see the full toolbars, follow these instructions for this one-time procedure:
#Open a new mail message.
#Right-click somewhere in the gray area of the toolbar (not on a button) and select '''Customize '''from the pop-up menu. The '''Customize '''dialog box opens.
#Click on the '''Options '''tab.
#Click the checkbox for '''Show Standard and Formatting toolbars on two rows'''.
#Click [[Image:]].
'''Note: '''This setting can be changed in Word, Excel, and PowerPoint as well.
= Change The Format For Message Composition  =
Outlook 2003 uses HTML format to compose messages which may create problems for your intended recipient because some mail programs are not sophisticated enough to handle HTML. To change the format of your outgoing mail messages follow these steps:
#From the '''Tools''' menu, select '''Options'''. The '''Options''' dialog box opens.
#Click the '''Mail Format''' tab.
#From the '''Compose''' '''in this message format''' drop-down list, select your desired format. Your choices are '''HTML''', '''Rich Text''', and '''Plain Text'''.
#If you want to use MS Word to compose messages, click the checkbox for '''Use Microsoft Word 2003 to edit e-mail messages'''.
#To change fonts for outgoing messages, click [[Image:]] and then click [[Image:]] for each message type to select your preferences.
'''Note: '''There are many other options that can be changed in the '''Options '''dialog box. It might be useful to click other tabs to see what is available.
= Make Your Contacts Folder Visible In The Address Book List  =
If your Contacts do not work or if the Contacts folder is not visible in the Address Book list, follow the one-time procedure below.
#From the '''Tools '''menu, select '''E-mail Accounts'''. The E-mail Accountswizard opens.
#Click on the '''Add a new directory or address book '''radio button, and then click [[Image:]].
#Click on the '''Additional Address Books '''radio button, and then click [[Image:]].
#In the '''Additional Address Book Types''' list, select '''Outlook Address Book''' and then click [[Image:]].
#One of the following scenarios will occur:
*If the Outlook Address Book was successfully added:
*#A message is displayed that you must restart Outlook for the change to take effect.
*#Click [[Image:]].
*#Restart Outlook, and continue at step 6.
*If this feature has already been enabled:
*#A message is displayed saying the account or directory already exists.
*#Click [[Image:]].
*#Continue at step 6 without restarting Outlook.
*###Right-click [[Image:]] in the Folder List and then select '''Properties '''from the pop-up menu. The '''Contacts Properties '''window opens.'''Hint: '''If you don’t see the '''Properties''' option click on the '''Folder List''' button ([[Image:]]) at the bottom of the navigation pane, then right-click on [[Image:]] in the Folder List.
*###Click the '''Outlook Address Book '''tab.
*###Click the '''Show this folder as an e-mail Address Book '''check box if it is not already checked.
*###Click [[Image:]].
*###Click [[Image:]]. Contacts will now appear in the Address Book list.

Latest revision as of 21:09, 27 July 2022

deprecated content - see https://go.middlebury.edu/tdx for Outlook and email documentation

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