Middlebury

Difference between revisions of "Creating Name Authorities: Workflow & Decision-making"

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==== Middlebury's Local Policies<br>  ====
 
==== Middlebury's Local Policies<br>  ====
  
Basic guideline: Create an authority record whenever cataloger feels there is a need. Think about the time involved not only in creating the authority, but when making a change that will create extra work reformatting bib records<br>  
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Basic guideline: Create an authority record whenever cataloger feels there is a need. Consider also the time involved not only in creating the authority, but in changing bib records associated with the authority<br>  
  
#Create when the following is applicable:<br>  
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#Create an authority when the following is applicable:<br>  
 
#*Name needs a cross-reference for a variant<br>  
 
#*Name needs a cross-reference for a variant<br>  
 
#*Name is especially significant or unique to Vermont<br>  
 
#*Name is especially significant or unique to Vermont<br>  
 
#*Name is associated with several (3 or more?) items<br>  
 
#*Name is associated with several (3 or more?) items<br>  
#Use the item in hand for information about variants, birth &amp; death dates, etc. (i.e., do a minimum amount of research)  
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#Use the item in hand for information about variants, birth &amp; death dates, etc. (i.e., keep extensive research to a minimum)  
 
#Do not create undifferentiated name authorities<br>  
 
#Do not create undifferentiated name authorities<br>  
 
#Qualifiers: <br>  
 
#Qualifiers: <br>  
#*$c qualifier: use only for names before 1900; for music items, may use $c for contemporary names, too<br>Example:'''''100 1 Smith, David, ‡c history master'''''<br>  
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#*$c: use only for names before 1900; for music items, may use $c for contemporary names, too<br>Example:'''''100 1 Smith, David, ‡c history master'''''<br>  
#*$d fl[date]: for names before 1900<br>Example:'''''100 1 Johnson, Carl F., $d fl. 1893-1896'''''
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#*$d '''fl[date]''': for names before 1900<br>Example:'''''100 1 Johnson, Carl F., $d fl. 1893-1896'''''
  
 
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[[Category:Authorities]] [[Category:Authority_control]] [[Category:Cataloging]]
 
[[Category:Authorities]] [[Category:Authority_control]] [[Category:Cataloging]]

Latest revision as of 16:24, 14 October 2010

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Middlebury's Local Policies

Basic guideline: Create an authority record whenever cataloger feels there is a need. Consider also the time involved not only in creating the authority, but in changing bib records associated with the authority

  1. Create an authority when the following is applicable:
    • Name needs a cross-reference for a variant
    • Name is especially significant or unique to Vermont
    • Name is associated with several (3 or more?) items
  2. Use the item in hand for information about variants, birth & death dates, etc. (i.e., keep extensive research to a minimum)
  3. Do not create undifferentiated name authorities
  4. Qualifiers:
    • $c: use only for names before 1900; for music items, may use $c for contemporary names, too
      Example:100 1 Smith, David, ‡c history master
    • $d fl[date]: for names before 1900
      Example:100 1 Johnson, Carl F., $d fl. 1893-1896


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