Middlebury

Difference between revisions of "Davis daily shift routine"

(New page: '''DAILY SHIFT ROUTINE ''' '''CIRCMAIL''' *Check Library Circulation mailbox several times during the day– reply to messages & forward as needed (see procedures)'''<br>''' ...)
 
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'''DAILY SHIFT ROUTINE&nbsp;'''  
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'''DAILY SHIFT ROUTINE&nbsp;'''
  
'''CIRCMAIL'''  
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'''CIRCMAIL'''
  
 
*Check Library Circulation mailbox several times during the day– reply to messages &amp; forward as needed (see procedures)'''<br>'''
 
*Check Library Circulation mailbox several times during the day– reply to messages &amp; forward as needed (see procedures)'''<br>'''
  
'''SCHEDULES'''  
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'''SCHEDULES'''
  
*Check student and staff schedules for changes to work schedule/sub arrangements  
+
*Check student and staff schedules for changes to work schedule/sub arrangements
*Update schedule changes in Outlook calendars; confirm changes via email; initial and date changes in Outlook; refer requests to be excused to shift supervisor covering the affected shift - See [https://mediawiki.middlebury.edu/wiki/LIS/Updating_the_Circulation_student_calendar Updating Circulation Student Calendar]<br>  
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*Update schedule changes in Outlook calendars; confirm changes via email; initial and date changes in Outlook; refer requests to be excused to shift supervisor covering the affected shift - See [https://mediawiki.middlebury.edu/wiki/LIS/Updating_the_Circulation_student_calendar Updating Circulation Student Calendar]<br>
 
*Contact lists are avaialable in Middfiles<br>
 
*Contact lists are avaialable in Middfiles<br>
  
'''INFO DESK'''<br>
 
  
Check that phone is diverted to Circ at Info Desk<br>
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'''REFERENCE''' If a reference librarian is not on duty when one is supposed to be, send an email via the Ask a Librarian form on this [http://www.middlebury.edu/academics/lib/research/research_instr/ask_us page]&nbsp;saying that no one is on duty. &nbsp;Direct patrons with reference questions to that form in the absence of a reference librarian.
  
*Check supplies - tape, staples, paper cutter, paper-punch
 
*Tidy desk and display area
 
*Check that computer is on
 
*May need to remote in to assist users with room scheduling in the absence of others responsible for scheduling rooms<br>
 
  
'''REFERENCE''' If a reference librarian is not on duty when one is supposed to be, send an email via the Ask a Librarian form on this [http://www.middlebury.edu/academics/lib/research/research_instr/ask_us page]&nbsp;saying that no one is on duty. &nbsp;Direct patrons with reference questions to that form in the absence of a reference librarian.
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<br> '''BOOKING MAINTENANCE in MILL CIRC - LOANER EQUIPMENT AND FILM SCREENING'''
  
'''PAGING SLIPS and NOTICES in MILL CIRC (see also NExpress and Bread Loaf procedures)'''
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*View daily bookings - sort by location - equipment (mmce); media on reserves(mmcs)
 
+
*Main is the default location; start date is today; click DISPLAY, highlight all notices, print slips to view daily report (printing is optional)
'''Process paging slips morning, early afternoon and evenings'''<br>
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*Check equipment closets for booking slips and availability of equipment
 
+
*Print slips as needed <br>
*[https://mediawiki.middlebury.edu/wiki/LIS/Notices_in_Millennium Notices in Millennium]
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*Attach individual slips to requested equipment, and set aside in designated areas
 
 
<br> '''BOOKING MAINTENANCE in MILL CIRC - LOANER EQUIPMENT AND FILM SCREENING'''
 
 
 
*View daily bookings - sort by location - equipment (mmce); media on reserves(mmcs)  
 
*Main is the default location; start date is today; click DISPLAY, highlight all notices, print slips to view daily report (printing is optional)  
 
*Check equipment closets for booking slips and availability of equipment  
 
*Print slips as needed <br>  
 
*Attach individual slips to requested equipment, and set aside in designated areas  
 
 
*Follow up as needed with overdues to insure availability of equipment and media; right-click to view item details and status<br>
 
*Follow up as needed with overdues to insure availability of equipment and media; right-click to view item details and status<br>
  
'''CLEAR EXPIRED HOLDS AND HOLDSHELF - MILL CIRC'''<br>  
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'''CLEAR EXPIRED HOLDS AND HOLDSHELF - MILL CIRC'''<br>
  
*DO NOT CLEAR HOLD SHELVES DURING REDUCED HOURS/BREAKS  
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*DO NOT CLEAR HOLD SHELVES DURING REDUCED HOURS/BREAKS
 
*Clear Holdshelf in Mill Circ – Select “Clear Expired Holds and Holdshelf” and click on “clear” button; print (list cannot be retrieved or viewed again!) list; physically remove items from hold shelf; check-in; process for next hold; transit to owning location; re-shelving; search for any items not on hold-shelf<br>
 
*Clear Holdshelf in Mill Circ – Select “Clear Expired Holds and Holdshelf” and click on “clear” button; print (list cannot be retrieved or viewed again!) list; physically remove items from hold shelf; check-in; process for next hold; transit to owning location; re-shelving; search for any items not on hold-shelf<br>
  
'''VIEW HOLDS – MILL CIRC''' – to identify “missed” requests (daily snapshot view – updates nightly - not a real time view)  
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'''VIEW HOLDS – MILL CIRC''' – to identify “missed” requests (daily snapshot view – updates nightly - not a real time view)
  
*Select to view/display by status and print lists as needed for processing requests:  
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*Select to view/display by status and print lists as needed for processing requests:
*New books, in transit, etc.  
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*New books, in transit, etc.
 
*Missing – see below
 
*Missing – see below
  
'''REVIEW CLIPBOARDS'''<br>
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'''ILL AND NExpress and loans from other Libraries'''<br>
 
 
*Searching
 
*Guest Borrower applications
 
 
 
'''ILL AND NExpress and loans from other Libraries'''<br>  
 
  
*As needed to support ILL Dept - double-check-in all ILL and NExpress returns, bring to ILL and NExpress return carts; replace with empty returns cart  
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*As needed to support ILL Dept - double-check-in all ILL and NExpress returns, bring to ILL and NExpress return carts; replace with empty returns cart
*As needed to support ILL Dept&nbsp; - scan/check-in items on carts of ILL and NExpress arrivals<br>  
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*As needed to support ILL Dept&nbsp; - scan/check-in items on carts of ILL and NExpress arrivals<br>
*Shelve new arrivals on Circ hold shelf alpha by borrower (during summer – send to BLSE/WC borrowers for pick-up at Davison Library)  
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*Shelve new arrivals on Circ hold shelf alpha by borrower (during summer – send to BLSE/WC borrowers for pick-up at Davison Library)
 
*Returns from other libraries without ILL slips (including Ilsley items) - place on ILL/NExpress returns cart<br>
 
*Returns from other libraries without ILL slips (including Ilsley items) - place on ILL/NExpress returns cart<br>
  
'''CARTS TO and FROM COLLECTIONS MANAGEMENT AREAS'''  
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'''CARTS TO and FROM COLLECTIONS MANAGEMENT AREAS'''
  
*Deliver carts of repair/processing materials to P&amp;P/Helpdesk &amp;Media Services/Cat/Collections Management and Development every weekday morning; insure correct item status (CM - in process/P&amp;P - being repaired)  
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*Deliver carts of repair/processing materials to P&amp;P/Helpdesk &amp;Media Services/Cat/Collections Management and Development every weekday morning; insure correct item status (CM - in process/P&amp;P - being repaired)
*Process rush materials from P&amp;P  
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*Process rush materials from P&amp;P
 
*Quality Check (QC) - check book carts from P &amp; P - sort to correct holding areas and new book shelves (see QC procedure)
 
*Quality Check (QC) - check book carts from P &amp; P - sort to correct holding areas and new book shelves (see QC procedure)
  
'''RETURNS/SHELVING/HOLD AREAS'''  
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'''RETURNS/SHELVING/HOLD AREAS'''
  
*Clear and sort Circ holding areas/carts - monitor for quality; sort out mis-shelved materials, check for materials that need repair, reserve materials, shelving errors etc. - do this at student shift changes and follow up with specific student assistants as needed<br>  
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*Clear and sort Circ holding areas/carts - monitor for quality; sort out mis-shelved materials, check for materials that need repair, reserve materials, shelving errors etc. - do this at student shift changes and follow up with specific student assistants as needed<br>
*Check in and re-shelve all returns  
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*Check in and re-shelve all returns
*Bring books to re-shelving (recently returned) areas as needed  
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*Bring books to re-shelving (recently returned) areas as needed
*Re-shelve and monitor Atrium/Lobby shelves – Browsing DVD and book collections, new books, faculty author collection, foreign language browsing  
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*Re-shelve and monitor Atrium/Lobby shelves – Browsing DVD and book collections, new books, faculty author collection, foreign language browsing
*Re-shelving as needed – open stacks; Oversize, Vermont Collection, Reference, Ready reference, Foreign Language Collections…  
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*Re-shelving as needed – open stacks; Oversize, Vermont Collection, Reference, Ready reference, Foreign Language Collections…
*Check and clear short term courtesy (aka 24 hour) shelf; follow up on too-long held items, missing DVDs etc.  
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*Check and clear short term courtesy (aka 24 hour) shelf; follow up on too-long held items, missing DVDs etc.
*Empty front book drop by returns area and check in<br>  
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*Empty front book drop by returns area and check in<br>
*Empty back book drop (look up – media and books can get stuck in chute); bring any items in back book drop to circ area for check in&nbsp;  
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*Empty back book drop (look up – media and books can get stuck in chute); bring any items in back book drop to circ area for check in&nbsp;
*Building sweep - pick up stray library materials on non-assigned carrels and reading areas; check all 3 copy rooms, sweep for materials, check-in at circ, sort to re-shelving areas  
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*Building sweep - pick up stray library materials on non-assigned carrels and reading areas; check all 3 copy rooms, sweep for materials, check-in at circ, sort to re-shelving areas
 
*Check lost &amp; found areas for library owned materials; notify owners of found items as possible; send valuables to Public Safety - all forms of ID Cards such as Midd Cards, Passports and Drivers License's should be brought to the Department of Public Safety the same day they are found. Call PS at ext. 5133 and an officer will pick up items when needed<br>
 
*Check lost &amp; found areas for library owned materials; notify owners of found items as possible; send valuables to Public Safety - all forms of ID Cards such as Midd Cards, Passports and Drivers License's should be brought to the Department of Public Safety the same day they are found. Call PS at ext. 5133 and an officer will pick up items when needed<br>
  
'''RESERVES'''<br>  
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'''RESERVES'''<br>
  
*Check for materials that need reserve processing; check Reserve Mailbox for requests  
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*Check for materials that need reserve processing; check Reserve Mailbox for requests
*Check Eres documents – assign as needed for checking links and filing  
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*Check Eres documents – assign as needed for checking links and filing
*Read reserve shelves – check for reserve dots on spine labels<br>  
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*Read reserve shelves – check for reserve dots on spine labels<br>
 
*Read Reserve Media shelves - check for yellow/red labels on spine<br>
 
*Read Reserve Media shelves - check for yellow/red labels on spine<br>
  
'''EQUIPMENT'''  
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'''EQUIPMENT'''
  
*Check-in of all multiple-piece equipment (camcorders, firewire drives, faculty/staff laptops, iPods, LCD projectors, digital cameras, memory card readers, conference phones, digital presenter)  
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*Check-in of all multiple-piece equipment (camcorders, firewire drives, faculty/staff laptops, iPods, LCD projectors, digital cameras, memory card readers, conference phones, digital presenter)
*Re-image returned faculty/staff Mac laptops and&nbsp;Mac &amp;&nbsp;PC firewire drives  
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*Re-image returned faculty/staff Mac laptops and&nbsp;Mac &amp;&nbsp;PC firewire drives
*Delete data from returned camcorders and digital cameras  
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*Delete data from returned camcorders and digital cameras
*Run bookings maintenance  
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*Run bookings maintenance
*Overdues: rely on automated notices, but send personal emails when a booking is (or will soon be) jeopardized  
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*Overdues: rely on automated notices, but send personal emails when a booking is (or will soon be) jeopardized
*Long term loan requests: coordinate with Helpdesk or Media Services to fill if possible  
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*Long term loan requests: coordinate with Helpdesk or Media Services to fill if possible
*Support branch libraries and their equipment needs via regular check-ins and coordinating requests  
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*Support branch libraries and their equipment needs via regular check-ins and coordinating requests
*Equipment closet / storage unit inspection: organize bags, spot check accessories within bags  
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*Equipment closet / storage unit inspection: organize bags, spot check accessories within bags
*Fac/Staff laptop inspection: organize and spot check  
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*Fac/Staff laptop inspection: organize and spot check
 
*Four-hour laptop loaners / headphones: tidy
 
*Four-hour laptop loaners / headphones: tidy
  
'''BOOK DROPS'''<br>  
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'''BOOK DROPS'''<br>
  
*Check front book drop by returns area  
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*Check front book drop by returns area
 
*Check back book drop for returns (look up – media and books can get stuck in chute); bring any items in back book drop to circ area for check in <br>
 
*Check back book drop for returns (look up – media and books can get stuck in chute); bring any items in back book drop to circ area for check in <br>
  
'''SHIPPING/RECEIVING GARAGE'''  
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'''SHIPPING/RECEIVING GARAGE'''
  
*Check shipping and receiving room for courier bins late afternoon – will be notified in Lib Circ mailbox  
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*Check shipping and receiving room for courier bins late afternoon – will be notified in Lib Circ mailbox
 
*Summer only - deliver Davison Library courier bins(s) to garage when courier calls from back entrance<br>
 
*Summer only - deliver Davison Library courier bins(s) to garage when courier calls from back entrance<br>
  
'''EVENING'''  
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'''EVENING'''
  
In addition to the daily check-list above<br>  
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In addition to the daily check-list above<br>
  
'''MISSING MATERIALS'''  
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'''MISSING MATERIALS'''
  
*Review and clean up search clipboard daily<br>  
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*Review and clean up search clipboard daily<br>
*Search for missing materials – immediately if staffing allows<br>  
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*Search for missing materials – immediately if staffing allows<br>
*Cancel in system if not found; verify missing status<br>  
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*Cancel in system if not found; verify missing status<br>
*Claims returned – search; renew as needed while searching; supervisors only - mark claims ret; leave on record; refer to Circulation Manager<br>  
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*Claims returned – search; renew as needed while searching; supervisors only - mark claims ret; leave on record; refer to Circulation Manager<br>
 
*Never mark NExpress loans as “claims ret” status
 
*Never mark NExpress loans as “claims ret” status
  
'''SECURITY – FACILITY – DURING THE EVENING'''  
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'''SECURITY – FACILITY – DURING THE EVENING'''
  
*Lock staff room after the dinner hour  
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*Lock staff room after the dinner hour
 
*Check that all appliances are off/unplugged
 
*Check that all appliances are off/unplugged
  
'''CIRC PRINTER PAPER'''  
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'''CIRC PRINTER PAPER'''
  
 
*Stock and replenish
 
*Stock and replenish
  
'''FORMS/SUPPLIES'''  
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'''FORMS/SUPPLIES'''
  
 
*Check forms daily and replenish/copy when low
 
*Check forms daily and replenish/copy when low
  
'''EQUIPMENT BOOKINGS'''  
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'''EQUIPMENT BOOKINGS'''
  
 
*Check equipment bookings for the following day.&nbsp; Print slips and attach them to appropriate items, placing them in designated areas in the Media Cloest for booking pick-up.&nbsp; For items that are due today and have not yet been returned, move tomorrow's booking to another available item, print slips, etc.&nbsp; If there are no available items, please email patron with item currently checked out, requesting that they return the item immediately.
 
*Check equipment bookings for the following day.&nbsp; Print slips and attach them to appropriate items, placing them in designated areas in the Media Cloest for booking pick-up.&nbsp; For items that are due today and have not yet been returned, move tomorrow's booking to another available item, print slips, etc.&nbsp; If there are no available items, please email patron with item currently checked out, requesting that they return the item immediately.
  
'''FILM SCREENINGS'''  
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'''FILM SCREENINGS'''
  
*During the last hour of the evening shift, pull following day's screenings from Media&nbsp;Collection, using the Mill Booking Maintenance Mode.&nbsp; Inspect&nbsp;each disc visually and clean by hand if necessary.&nbsp; Label each&nbsp;case with pertinent screenings info; attach booking slip.  
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*During the last hour of the evening shift, pull following day's screenings from Media&nbsp;Collection, using the Mill Booking Maintenance Mode.&nbsp; Inspect&nbsp;each disc visually and clean by hand if necessary.&nbsp; Label each&nbsp;case with pertinent screenings info; attach booking slip.
 
*View FMP online version for most up to date screening info
 
*View FMP online version for most up to date screening info
  
<br>'''CLOSING PROCEDURES'''  
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<br>'''CLOSING PROCEDURES'''
  
See [https://mediawiki.middlebury.edu/wiki/LIS/Closing_Davis_Family_Library Closing Davis Family Library]  
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See [https://mediawiki.middlebury.edu/wiki/LIS/Closing_Davis_Family_Library Closing Davis Family Library]
  
'''CLOSING and OPENING FOR INTERSESSIONS'''  
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'''CLOSING and OPENING FOR INTERSESSIONS'''
  
WHEN LIBRARY IS CLOSED FOR&nbsp; AN EXTENDED PERIOD  
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WHEN LIBRARY IS CLOSED FOR&nbsp; AN EXTENDED PERIOD
  
In addition to usual closing/opening check list (listed above)  
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In addition to usual closing/opening check list (listed above)
  
*Alert Public Safety to any problems with closing/patrons not leaving etc.  
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*Alert Public Safety to any problems with closing/patrons not leaving etc.
*Confirm closing times with Public Safety  
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*Confirm closing times with Public Safety
*Confirm automatic lighting turning on/off with Facilities (through Building Supervisor)<br>  
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*Confirm automatic lighting turning on/off with Facilities (through Building Supervisor)<br>
*Check that hours and bookdrop signage information is accurate  
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*Check that hours and bookdrop signage information is accurate
*Copy rooms – copiers, printers all turned off – collaborate with Helpdesk  
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*Copy rooms – copiers, printers all turned off – collaborate with Helpdesk
*Viewing stations &amp; classrooms, labs – monitors, DVD, laser, VHS players off - collaborate with Helpdesk and Lab Manager  
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*Viewing stations &amp; classrooms, labs – monitors, DVD, laser, VHS players off - collaborate with Helpdesk and Lab Manager
*Lock Circ drawers, office, equipment closet  
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*Lock Circ drawers, office, equipment closet
*All Circ area printers, monitors and computers turned off/on  
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*All Circ area printers, monitors and computers turned off/on
*Shades down in work areas  
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*Shades down in work areas
*Check for any food, garbage in work area that should be disposed of in receiving garage, clean-up &amp; remove recycling and waste to large covered bins  
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*Check for any food, garbage in work area that should be disposed of in receiving garage, clean-up &amp; remove recycling and waste to large covered bins
*Lock staff room &amp; unplug any small appliances  
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*Lock staff room &amp; unplug any small appliances
*Log off the self-check machine  
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*Log off the self-check machine
*Set out-of-office on Library_Circulation and Lib Res mailboxes (webmail)  
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*Set out-of-office on Library_Circulation and Lib Res mailboxes (webmail)
 
*Make sure doors are locked when you leave!
 
*Make sure doors are locked when you leave!
  
<br>'''OPENING&nbsp;AFTER&nbsp;INTERSESSIONS'''  
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<br>'''OPENING&nbsp;AFTER&nbsp;INTERSESSIONS'''
  
WHEN&nbsp;LIBRARY&nbsp;REOPENS - in addition to the usual opening check list above:  
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WHEN&nbsp;LIBRARY&nbsp;REOPENS - in addition to the usual opening check list above:
  
*Confirm opening and closing times (for locking/unlocking doors) with Public Safety  
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*Confirm opening and closing times (for locking/unlocking doors) with Public Safety
*Confirm automatic lighting turning on/off with Facilities (through Building Supervisor, currently Joseph Watson)  
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*Confirm automatic lighting turning on/off with Facilities (through Building Supervisor, currently Joseph Watson)
*If necessary, change phone message at 5494 - remember to state that the answering machine will NOT be checked for messages  
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*If necessary, change phone message at 5494 - remember to state that the answering machine will NOT be checked for messages
*Check front and back book drops, as well as front and back doorways (especially if there has been snow blocking back book drop)  
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*Check front and back book drops, as well as front and back doorways (especially if there has been snow blocking back book drop)
*Turn off Out of Office in Libres and Libcirc mailboxes (in webmail)  
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*Turn off Out of Office in Libres and Libcirc mailboxes (in webmail)
*Check that signage is accurate.  
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*Check that signage is accurate.
*Turn printers on - collaborate with Helpdesk  
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*Turn printers on - collaborate with Helpdesk
*Viewing stations &amp; classrooms, labs – monitors, DVD, laser, VHS players off - collaborate with Helpdesk and Lab Manager  
+
*Viewing stations &amp; classrooms, labs – monitors, DVD, laser, VHS players off - collaborate with Helpdesk and Lab Manager
*Shades up in work areas  
+
*Shades up in work areas
 
*Log on the self-check machine
 
*Log on the self-check machine
  

Revision as of 13:17, 21 January 2013

DAILY SHIFT ROUTINE 

CIRCMAIL

  • Check Library Circulation mailbox several times during the day– reply to messages & forward as needed (see procedures)

SCHEDULES

  • Check student and staff schedules for changes to work schedule/sub arrangements
  • Update schedule changes in Outlook calendars; confirm changes via email; initial and date changes in Outlook; refer requests to be excused to shift supervisor covering the affected shift - See Updating Circulation Student Calendar
  • Contact lists are avaialable in Middfiles


REFERENCE If a reference librarian is not on duty when one is supposed to be, send an email via the Ask a Librarian form on this page saying that no one is on duty.  Direct patrons with reference questions to that form in the absence of a reference librarian.



BOOKING MAINTENANCE in MILL CIRC - LOANER EQUIPMENT AND FILM SCREENING

  • View daily bookings - sort by location - equipment (mmce); media on reserves(mmcs)
  • Main is the default location; start date is today; click DISPLAY, highlight all notices, print slips to view daily report (printing is optional)
  • Check equipment closets for booking slips and availability of equipment
  • Print slips as needed
  • Attach individual slips to requested equipment, and set aside in designated areas
  • Follow up as needed with overdues to insure availability of equipment and media; right-click to view item details and status

CLEAR EXPIRED HOLDS AND HOLDSHELF - MILL CIRC

  • DO NOT CLEAR HOLD SHELVES DURING REDUCED HOURS/BREAKS
  • Clear Holdshelf in Mill Circ – Select “Clear Expired Holds and Holdshelf” and click on “clear” button; print (list cannot be retrieved or viewed again!) list; physically remove items from hold shelf; check-in; process for next hold; transit to owning location; re-shelving; search for any items not on hold-shelf

VIEW HOLDS – MILL CIRC – to identify “missed” requests (daily snapshot view – updates nightly - not a real time view)

  • Select to view/display by status and print lists as needed for processing requests:
  • New books, in transit, etc.
  • Missing – see below

ILL AND NExpress and loans from other Libraries

  • As needed to support ILL Dept - double-check-in all ILL and NExpress returns, bring to ILL and NExpress return carts; replace with empty returns cart
  • As needed to support ILL Dept  - scan/check-in items on carts of ILL and NExpress arrivals
  • Shelve new arrivals on Circ hold shelf alpha by borrower (during summer – send to BLSE/WC borrowers for pick-up at Davison Library)
  • Returns from other libraries without ILL slips (including Ilsley items) - place on ILL/NExpress returns cart

CARTS TO and FROM COLLECTIONS MANAGEMENT AREAS

  • Deliver carts of repair/processing materials to P&P/Helpdesk &Media Services/Cat/Collections Management and Development every weekday morning; insure correct item status (CM - in process/P&P - being repaired)
  • Process rush materials from P&P
  • Quality Check (QC) - check book carts from P & P - sort to correct holding areas and new book shelves (see QC procedure)

RETURNS/SHELVING/HOLD AREAS

  • Clear and sort Circ holding areas/carts - monitor for quality; sort out mis-shelved materials, check for materials that need repair, reserve materials, shelving errors etc. - do this at student shift changes and follow up with specific student assistants as needed
  • Check in and re-shelve all returns
  • Bring books to re-shelving (recently returned) areas as needed
  • Re-shelve and monitor Atrium/Lobby shelves – Browsing DVD and book collections, new books, faculty author collection, foreign language browsing
  • Re-shelving as needed – open stacks; Oversize, Vermont Collection, Reference, Ready reference, Foreign Language Collections…
  • Check and clear short term courtesy (aka 24 hour) shelf; follow up on too-long held items, missing DVDs etc.
  • Empty front book drop by returns area and check in
  • Empty back book drop (look up – media and books can get stuck in chute); bring any items in back book drop to circ area for check in 
  • Building sweep - pick up stray library materials on non-assigned carrels and reading areas; check all 3 copy rooms, sweep for materials, check-in at circ, sort to re-shelving areas
  • Check lost & found areas for library owned materials; notify owners of found items as possible; send valuables to Public Safety - all forms of ID Cards such as Midd Cards, Passports and Drivers License's should be brought to the Department of Public Safety the same day they are found. Call PS at ext. 5133 and an officer will pick up items when needed

RESERVES

  • Check for materials that need reserve processing; check Reserve Mailbox for requests
  • Check Eres documents – assign as needed for checking links and filing
  • Read reserve shelves – check for reserve dots on spine labels
  • Read Reserve Media shelves - check for yellow/red labels on spine

EQUIPMENT

  • Check-in of all multiple-piece equipment (camcorders, firewire drives, faculty/staff laptops, iPods, LCD projectors, digital cameras, memory card readers, conference phones, digital presenter)
  • Re-image returned faculty/staff Mac laptops and Mac & PC firewire drives
  • Delete data from returned camcorders and digital cameras
  • Run bookings maintenance
  • Overdues: rely on automated notices, but send personal emails when a booking is (or will soon be) jeopardized
  • Long term loan requests: coordinate with Helpdesk or Media Services to fill if possible
  • Support branch libraries and their equipment needs via regular check-ins and coordinating requests
  • Equipment closet / storage unit inspection: organize bags, spot check accessories within bags
  • Fac/Staff laptop inspection: organize and spot check
  • Four-hour laptop loaners / headphones: tidy

BOOK DROPS

  • Check front book drop by returns area
  • Check back book drop for returns (look up – media and books can get stuck in chute); bring any items in back book drop to circ area for check in

SHIPPING/RECEIVING GARAGE

  • Check shipping and receiving room for courier bins late afternoon – will be notified in Lib Circ mailbox
  • Summer only - deliver Davison Library courier bins(s) to garage when courier calls from back entrance

EVENING

In addition to the daily check-list above

MISSING MATERIALS

  • Review and clean up search clipboard daily
  • Search for missing materials – immediately if staffing allows
  • Cancel in system if not found; verify missing status
  • Claims returned – search; renew as needed while searching; supervisors only - mark claims ret; leave on record; refer to Circulation Manager
  • Never mark NExpress loans as “claims ret” status

SECURITY – FACILITY – DURING THE EVENING

  • Lock staff room after the dinner hour
  • Check that all appliances are off/unplugged

CIRC PRINTER PAPER

  • Stock and replenish

FORMS/SUPPLIES

  • Check forms daily and replenish/copy when low

EQUIPMENT BOOKINGS

  • Check equipment bookings for the following day.  Print slips and attach them to appropriate items, placing them in designated areas in the Media Cloest for booking pick-up.  For items that are due today and have not yet been returned, move tomorrow's booking to another available item, print slips, etc.  If there are no available items, please email patron with item currently checked out, requesting that they return the item immediately.

FILM SCREENINGS

  • During the last hour of the evening shift, pull following day's screenings from Media Collection, using the Mill Booking Maintenance Mode.  Inspect each disc visually and clean by hand if necessary.  Label each case with pertinent screenings info; attach booking slip.
  • View FMP online version for most up to date screening info


CLOSING PROCEDURES

See Closing Davis Family Library

CLOSING and OPENING FOR INTERSESSIONS

WHEN LIBRARY IS CLOSED FOR  AN EXTENDED PERIOD

In addition to usual closing/opening check list (listed above)

  • Alert Public Safety to any problems with closing/patrons not leaving etc.
  • Confirm closing times with Public Safety
  • Confirm automatic lighting turning on/off with Facilities (through Building Supervisor)
  • Check that hours and bookdrop signage information is accurate
  • Copy rooms – copiers, printers all turned off – collaborate with Helpdesk
  • Viewing stations & classrooms, labs – monitors, DVD, laser, VHS players off - collaborate with Helpdesk and Lab Manager
  • Lock Circ drawers, office, equipment closet
  • All Circ area printers, monitors and computers turned off/on
  • Shades down in work areas
  • Check for any food, garbage in work area that should be disposed of in receiving garage, clean-up & remove recycling and waste to large covered bins
  • Lock staff room & unplug any small appliances
  • Log off the self-check machine
  • Set out-of-office on Library_Circulation and Lib Res mailboxes (webmail)
  • Make sure doors are locked when you leave!


OPENING AFTER INTERSESSIONS

WHEN LIBRARY REOPENS - in addition to the usual opening check list above:

  • Confirm opening and closing times (for locking/unlocking doors) with Public Safety
  • Confirm automatic lighting turning on/off with Facilities (through Building Supervisor, currently Joseph Watson)
  • If necessary, change phone message at 5494 - remember to state that the answering machine will NOT be checked for messages
  • Check front and back book drops, as well as front and back doorways (especially if there has been snow blocking back book drop)
  • Turn off Out of Office in Libres and Libcirc mailboxes (in webmail)
  • Check that signage is accurate.
  • Turn printers on - collaborate with Helpdesk
  • Viewing stations & classrooms, labs – monitors, DVD, laser, VHS players off - collaborate with Helpdesk and Lab Manager
  • Shades up in work areas
  • Log on the self-check machine


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