Distributing Macintosh Computers
This page provides a checklist and instructions for Distributing and Delivering a Macintosh computer.
___ Image the computer (Appendix 1).
___ Connect it to a live Ethernet jack and reboot it.
___ Follow the on-screen instructions from the config utility. (MAC address will be displayed, copy that down for manual registration). At one point you will be prompted to install printers (Appendix 2) and additional software. Install printers FIRST, then additional software. Do updates if prompted (see note 1 and 2, below).
Note 1: If prompted for a username and a password with administrative privileges, Helpdesk Staff can use their own college username sand passwords. Students setting up computers should ask a staff person to assist at this point.
Note 2: If the config utility hasn’t finished the configuration process, but you’re prompted to reboot, finish installing all software that doesn’t require a reboot, add Dock items as desired, switch to the config utility click OK => OK (this updates the user template), then reboot.
Note 3: If you need to rename/reassign this computer to a different customer (for whatever reason), see Appendix 3.
___ Register the computer manually (in Heat => Category: Network => Campus Manager, the detail screen will have a button for manual registration)
___ Reboot and login as yourself to test it. When done testing, shut it down.
___ Make a firm appointment with the customer and confirm delivery location. Use this opportunity to remind the customer to back up their data BEFORE you arrive. Someone MUST be there to help the customer login for the 1st time and provide basic training for the new computer.
___ If the user is a NEW HIRE (faculty or staff) ask if they have set their password. If they have not, guide them to the Activate page (http://go.middlebury.edu/activate) so that this is done before you arrive.
___ Record serial numbers for Monitors in the ticket, then label the box with the username or ticket number.
___ Bag/box the computer, include:
- (desktops) Power cord (laptops) AC adapter (remove short plug, add long power cable)
- Ethernet cable
- (laptops?) Remote
- (laptops) VGA Adapter
- Mouse (Logitech/Dell is OK, unless otherwise specified)
- Keyboard (Apple)
- Monitor (Dell, unless otherwise specified)
___ Carefully disconnect old equipment and move it and anything else that’s in the way. Allow the user to dust/organize the space.
- Attach the USB cord to the back of the monitor.
- MacBook (black/white) – plug-in the video adapter (white dongle) to the laptop. Connect the VGA (analog/blue) cable to the dongle.
- MacBook Pro (silver) – Connect the DVI (digital/white) cable to the laptop. No dongle needed if the monitor comes with a DVI port.
- iMacs come with a built-in display, but can have a second display attached, using the same dongle as MacBooks.
- MacPros (towers) – Connect the DVI (digital/white) cable to the desktop. No dongle needed if the monitor comes with a DVI port.
___ Laptop/Desktop: Plug-in power cable, network cable, and USB cable from back of monitor. If there are other USB peripherals, you can use the remaining USB slots on the monitor. Mouse can be plugged into the keyboard, which can be plugged into the monitor. Note: With the above setup, when customers want to take the laptop, they only need to unplug the USB cable coming from the monitor (unless they’ve attached other peripherals). Customers can re-arrange the connections as they see it fit.
___ Have the customers login with their username and password (the one they use for e-mail). They MUST to this while on-campus and connected to the WIRED Ethernet.
___ The Entourage Config Utility will auto-launch – customers should verify that their name and username are correct, then click “Configure”. This will launch Entourage and automatically configure it. When the Config Utility closes, customers should open Entourage and enter their password and username(Entourage calls it Account ID).
___ Show the customers how to:
- Connect to servers. Explain that Tigercat is their own personal space.
- (Laptops) Use midd_secure. Note: They shouldn’t save their password to the keychain.
- (Laptops) Use the two VPN clients (Cisco and built-in)
- Print single sided. By default the computer will print double-sided. This would be a good time to help them setup a printer if this hasn’t been done.
- If the customers are receiving a dual-monitor setup (laptop+external monitor or desktop+two monitors), then show them how to mirror the displays and how to use one display as an extended desktop.
- (Laptops) Use the computer with the lid closed.
___ Pack up old equipment for return to LIS. Explain that we will keep their hard drive for 30 days, and will destroy their data after that.
___ Ask if they have any questions.
___ Return old equipment to the library basement and clearly label with Customer name and date.
If you need to rename/reassign this computer to a different customer (for whatever reason), see Appendix 3. Other problems? Not sure what to do? The sections below have more detailed notes.
Appendix 1 - Imaging the computer
There are a few options for imaging the computer.
NetBoot: simplest (currently not working):
- You need to find a network jack that’s in subnet 19, plug-in the computer there, turn it on and immediately hold the letter “N” on the keyboard.
- Follow the on-screen instructions.
- If it’s not working, try Target disk mode.
Target disk mode. You will need access to:
- the Mac that needs to be imaged
- another Mac that has a working operating system (a.k.a. the “spare” Mac)
- the image (resides on the mac server called bigcat). The distribution team can help you copy this image onto the spare Mac.
- Log in to the “spare” Mac.
- Click on the Finder icon on the Dock. From the “Go” menu at the very top select “Utilities”.
- In the Utilities window double click on “Disk Utility”
- Use a firewire cable to connect firewire port of the Mac that needs to be imaged to the firewire port of the “spare” Mac.
- Connect the Mac that needs to be imaged to a power outlet.
- Press the power button on the Mac that needs to be imaged and immediately press and hold the letter “T” on the keyboard of the Mac that needs to be imaged.
- Continue holding down this letter until you see the firewire logo on the screen of the Mac that needs to be imaged.
- When you can see the firewire logo, the hard disk of the Mac that needs to be imaged will appear on the Desktop of the “spare” Mac and in the Disk Utility window.
- In Disk Utility click on any of the disks listed there and then click on the “Restore” tab
- When you click on the “Restore” tab, the middle of the window will have a field where you can choose the image.
- In the field named “Source” click on the “Image” button and select the image.
- In the Disk Utility window drag the hard disk of the Mac that needs to be imaged (the yellow icon) to the “Destination” field. The new yellow icon is usually named Macintosh HD and is not to be confused with the grey Macintosh HD icon which may represent the disk of the “spare” Mac.
- Make sure that there are checkmarks next to “Erase Destination” and “Skip Checksum” (if they are there and available) and click on the “Restore” button. You will be asked for the admin username and password. Enter them and click “OK”. The imaging process will take 15-30 minutes.
Appendix 2 - Installing Network Printers
Open System Preferences. Click on “Print & Fax”. Click on “+”. Click on “IP”. There will be several fields you need to fill in:
- Protocol: Choose “Line Printer Daemon – LPD”
- Address: bombay.middlebury.edu
- Queue: Visit http://bombay/printers (login with your Midd username/password) to find out what’s the name of the queue (aka the name of the printer).
- Name: Make it the same as the Queue name.
- Location: The room where the printer is. If in doubt, make it the same as the Name.
- Print Using:
- you should always use the correct printer driver. You can get a list of installed drivers by clicking on the menu next to “Print Using” and select the option titled “Select a driver to use”:
- This is an enormous list of ALL the printer drivers that are currently installed.
- You should check what’s the correct printer model for the printer you’re installing from http://bombay/printers
- Search for this model in the enormous list, you can also do this by scrolling, but I suggest you just type in part of the model number/company name in the search box (e.g. “laserjet” or “4100” or “Canon”).
- If the model you are looking for is not listed:
- Go to the manufacturer’s site and download a driver for Mac OS X.
- Or, use the “Generic PostScript Printer” option. This is a driver that works with most printers, but it doesn’t let you print double-sided.
Appendix 3 - Renaming/re-joining/reassigning a computer to a different person
For whatever reason, you may need to rename, re-join or reassign a computer. Follow these steps:
- Login as yourself to the computer.
- Open Macintosh HD => Applications => Utilities => Directory Utility.
- Click on the "Services" button.
- Click on the lock button (lower left corner). Helpdesk Staff can enter their own username and password when prompted. Students setting up computers will need a staff person to assist them at this point.
- Double-click on "Active Directory".
- There will either be a "Bind" or an "Unbind" button. Click on the "Unbind" button, enter your password (you may need a staff person to help you with this), then proceed to the next step. If you see a button called "Bind", just proceed to the next step without clicking "Bind".
- Click "Cancel" on the next screen (don't click "OK") and close "Directory Utility". The changes will still take place.
- Open Macintosh HD => Applications => Utilities => MIDD => Midd1stBootConfig.
- Follow the on-screen instructions.
- NOTE: There is no way to re-register a computer on the network to a different username.
To add to the next revision of the image:
- automated script for Appendix 3
- PLEASE ADD YOUR FEATURE REQUESTS HERE FOLKS!