Middlebury

Difference between revisions of "Equipment Cataloging Procedures"

m
m (Special Notes)
 
(22 intermediate revisions by 2 users not shown)
Line 3: Line 3:
 
General instructions: Create brief local bib records for any equipment that will be checked out by faculty or students.  
 
General instructions: Create brief local bib records for any equipment that will be checked out by faculty or students.  
  
==== Choose template from Millennium ====
+
== Basic responsibilities  ==
 +
 
 +
*Create new bib record for equipment (in Cataloging mode, not Circ)<br>
 +
*Process equipment by adding barcodes, labels
 +
*Edit exisiting bib records
 +
*Add item records
 +
*Delete item records and bib records
 +
 
 +
== How to catalog equipment  ==
 +
 
 +
==== For adding additional "copies" of existing equipment ====
 +
 
 +
*search by title to find the bib record of the material you want to add (or scan a barcode of an existing example)
 +
*Click "attach new item"
 +
*Follow the prompts
 +
 
 +
==== For adding a brand new type of equipment, new to circ<br> ====
  
 
*Click NEW icon  
 
*Click NEW icon  
*Select Equipment bib
+
*Select Equipment bib (automatically selected if logged in as equicat)
  
 
==== Modify template  ====
 
==== Modify template  ====
  
*Add: 099 '''CAMCORDER''', '''CALCULATOR''', '''TRIPOD''', etc. [in capital letters]
+
Add or change these MARC fields in the template<br>
*Adjust: 245 (Create title specific to item) -- '''Sony digital Handycam''', etc.
 
*Adjust: 300 (Add brief description) -- '''1 camcorder in leather case 1 instruction sheet''', etc.
 
*Add: 500 note if necessary for contents.
 
*Add: 655 (Index/Genre term) -- '''Camcorders, Tripods, '''etc.
 
*Keep: 655 -- '''Equipment.'''
 
*Do not add initials
 
  
==== Item Record  ====
+
{| cellspacing="1" cellpadding="1" border="1" style="width: 581px; height: 166px;"
 +
|-
 +
! scope="col" | Tag<br>
 +
! scope="col" | Indicators<br>
 +
! scope="col" | Contents<br>
 +
! scope="col" | Example<br>
 +
|-
 +
| '''099'''<br>
 +
| &lt;blank&gt;<br>
 +
| Call number<br>
 +
| '''''CAMCORDER''''' [in capital letters]<br>
 +
|-
 +
| '''245'''<br>
 +
| 0, 0<br>
 +
| Title<br>
 +
| '''''Laptop, Apple ibook'''''<br>
 +
|-
 +
| '''246'''
 +
| 3, 0
 +
| Alt title
 +
| '''''Apple ibook laptop'''''
 +
|-
 +
| '''300 '''<br>
 +
| &lt;blank&gt;<br>
 +
| Description<br>
 +
| '''''1 camcorder in leather case 1 instruction sheet.'''''<br>
 +
|-
 +
| '''500 '''<br>
 +
| &lt;blank&gt;<br>
 +
| Note<br>
 +
| '''''Models: Sony, Mistubishi, Panasonic'''''<br>
 +
|-
 +
| '''655'''<br>
 +
| &lt; &gt;, 0<br>
 +
| Genre<br>
 +
| '''''Camcorders'''''<br>
 +
|-
 +
| <br>
 +
| <br>
 +
| <br>
 +
| <br>
 +
|-
 +
| '''655 '''<br>
 +
| &lt; &gt;, 0<br>
 +
| Default genre<br>
 +
| '''''Equipment'''''<br>
 +
|-
 +
| '''856'''
 +
| 4, 2
 +
| URL link
 +
| '''''$u http://. . . .''''' [etc., for accompanying manuals, etc.]
 +
|}
  
*Location: usually '''mmce'''
+
==== SAVE record<br>  ====
*Item code 2: '''u''' [uncataloged]
 
*Cost: check with Dean
 
*Add VOLUME field for MC number: e.g., '''MC#18'''
 
*Add MESSAGE field: '''Check for 2 cables''', etc.
 
  
----
+
*Check record in MIDCAT (Menu bar: View/Public display)<br>
  
'''Special Notes'''  
+
==== Create Item Record  ====
 +
 
 +
*Location: usually '''mmce '''or '''mace*'''
 +
*Item code 2: '''u''' [uncataloged]*
 +
*Cost: check with Charlie Conway if necessary
 +
*Add BARCODE: usually on main item only; sometimes on label tags<br>
 +
*Add VOLUME field for MC number [ctrl+i, v]: e.g., '''#18 '''(some have numbers on them from Media Services, some you make up yourself)
 +
*Add MESSAGE field [ctrl+i, m]: '''Check for 2 cables''', etc.
 +
 
 +
<br>
 +
 
 +
~ For examples, search MIDCAT by genre for Equipment
 +
 
 +
<br>
 +
 
 +
== '''Special Notes''' ==
  
 
*Laptops  
 
*Laptops  
 
**4-hour loaners within library: give to P&amp;P for security strip; no property label necessary  
 
**4-hour loaners within library: give to P&amp;P for security strip; no property label necessary  
**Staff/Faculty loaners: Tape a property sticker on top. These do not get barcoaded
+
**Staff/Faculty loaners: Tape a property sticker on top.  
 +
*Luggage tags to attach to equipment bags: use the laminator (behind circ desk - NOT FOR STUDENT USE - needs about 10 minutes to preheat)
 +
 
 +
[[#top|Return to top]]
 +
 
 +
<br> &nbsp;
 +
 
 +
[[Category:Equipment]]
 +
[[Category:Cataloging]]
 +
[[Category:Circulation procedures]]

Latest revision as of 15:59, 12 December 2018

<< Back to Cataloging

General instructions: Create brief local bib records for any equipment that will be checked out by faculty or students.

Basic responsibilities

  • Create new bib record for equipment (in Cataloging mode, not Circ)
  • Process equipment by adding barcodes, labels
  • Edit exisiting bib records
  • Add item records
  • Delete item records and bib records

How to catalog equipment

For adding additional "copies" of existing equipment

  • search by title to find the bib record of the material you want to add (or scan a barcode of an existing example)
  • Click "attach new item"
  • Follow the prompts

For adding a brand new type of equipment, new to circ

  • Click NEW icon
  • Select Equipment bib (automatically selected if logged in as equicat)

Modify template

Add or change these MARC fields in the template

Tag
Indicators
Contents
Example
099
<blank>
Call number
CAMCORDER [in capital letters]
245
0, 0
Title
Laptop, Apple ibook
246 3, 0 Alt title Apple ibook laptop
300
<blank>
Description
1 camcorder in leather case 1 instruction sheet.
500
<blank>
Note
Models: Sony, Mistubishi, Panasonic
655
< >, 0
Genre
Camcorders




655
< >, 0
Default genre
Equipment
856 4, 2 URL link $u http://. . . . [etc., for accompanying manuals, etc.]

SAVE record

  • Check record in MIDCAT (Menu bar: View/Public display)

Create Item Record

  • Location: usually mmce or mace*
  • Item code 2: u [uncataloged]*
  • Cost: check with Charlie Conway if necessary
  • Add BARCODE: usually on main item only; sometimes on label tags
  • Add VOLUME field for MC number [ctrl+i, v]: e.g., #18 (some have numbers on them from Media Services, some you make up yourself)
  • Add MESSAGE field [ctrl+i, m]: Check for 2 cables, etc.


~ For examples, search MIDCAT by genre for Equipment


Special Notes

  • Laptops
    • 4-hour loaners within library: give to P&P for security strip; no property label necessary
    • Staff/Faculty loaners: Tape a property sticker on top.
  • Luggage tags to attach to equipment bags: use the laminator (behind circ desk - NOT FOR STUDENT USE - needs about 10 minutes to preheat)

Return to top


 

Powered by MediaWiki