Middlebury

Difference between revisions of "Equipment Cataloging Procedures"

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== Basic responsibilities  ==
 
== Basic responsibilities  ==
  
*Create new bib record for equipment  
+
*Create new bib record for equipment (in Cataloging mode, not Circ)<br>
 
*Process equipment by adding barcodes, labels  
 
*Process equipment by adding barcodes, labels  
 
*Edit exisiting bib records  
 
*Edit exisiting bib records  
 
*Add item records  
 
*Add item records  
*Delete item records and bib records  
+
*Delete item records and bib records
*Record withdrawn items on [https://spreadsheets.google.com/a/middlebury.edu/ccc?key=0AvOLYY2XAIlKdEV0eHJ3VzdhVFZWaHQ3bi1iV012Mmc&hl=en#gid=0 Googledocs spreadsheet]
 
  
----
+
== How to catalog equipment  ==
  
== How to catalog equipment ==
+
==== For adding additional "copies" of existing equipment ====
 +
 
 +
*search by title to find the bib record of the material you want to add (or scan a barcode of an existing example)
 +
*Click "attach new item"
 +
*Follow the prompts
  
==== Choose template from Millennium ====
+
==== For adding a brand new type of equipment, new to circ<br> ====
  
 
*Click NEW icon  
 
*Click NEW icon  
*Select Equipment bib
+
*Select Equipment bib (automatically selected if logged in as equicat)
  
 
==== Modify template  ====
 
==== Modify template  ====
  
*Add: '''099''' '''CAMCORDER''', '''CALCULATOR''', '''TRIPOD''', etc. [in capital letters]
+
Add or change these MARC fields in the template<br>
*Adjust: '''245''' (Create title specific to item) -- '''Sony digital Handycam''', etc.
+
 
*Add: '''246''' (alternate title if necessary) -- '''Handycam, Digital''', etc.
+
{| cellspacing="1" cellpadding="1" border="1" style="width: 581px; height: 166px;"
*Adjust: '''300''' (Add brief description) -- '''1 camcorder in leather case 1 instruction sheet''', etc.
+
|-
*Add: '''500''' note if necessary for contents -- '''Models: Sony, Mitsubishi, Panasonic'''.
+
! scope="col" | Tag<br>
*Add: '''655''' (Index/Genre term) -- '''Camcorders, Tripods, '''etc.
+
! scope="col" | Indicators<br>
*Keep: '''655''' -- '''Equipment.'''<br>  
+
! scope="col" | Contents<br>
*Add: '''856''' (URL, if necessary)
+
! scope="col" | Example<br>
 +
|-
 +
| '''099'''<br>
 +
| &lt;blank&gt;<br>
 +
| Call number<br>
 +
| '''''CAMCORDER''''' [in capital letters]<br>
 +
|-
 +
| '''245'''<br>
 +
| 0, 0<br>
 +
| Title<br>
 +
| '''''Laptop, Apple ibook'''''<br>
 +
|-
 +
| '''246'''  
 +
| 3, 0
 +
| Alt title
 +
| '''''Apple ibook laptop'''''
 +
|-
 +
| '''300 '''<br>
 +
| &lt;blank&gt;<br>
 +
| Description<br>
 +
| '''''1 camcorder in leather case 1 instruction sheet.'''''<br>
 +
|-
 +
| '''500 '''<br>
 +
| &lt;blank&gt;<br>
 +
| Note<br>
 +
| '''''Models: Sony, Mistubishi, Panasonic'''''<br>
 +
|-
 +
| '''655'''<br>
 +
| &lt; &gt;, 0<br>
 +
| Genre<br>
 +
| '''''Camcorders'''''<br>
 +
|-
 +
| <br>
 +
| <br>
 +
| <br>
 +
| <br>
 +
|-
 +
| '''655 '''<br>
 +
| &lt; &gt;, 0<br>
 +
| Default genre<br>
 +
| '''''Equipment'''''<br>
 +
|-
 +
| '''856'''  
 +
| 4, 2
 +
| URL link
 +
| '''''$u http://. . . .''''' [etc., for accompanying manuals, etc.]
 +
|}
 +
 
 +
==== SAVE record<br>  ====
 +
 
 +
*Check record in MIDCAT (Menu bar: View/Public display)<br>
  
==== Item Record  ====
+
==== Create Item Record  ====
  
*Location: usually '''mmce '''or '''mace'''  
+
*Location: usually '''mmce '''or '''mace*'''  
*Item code 2: '''u''' [uncataloged]  
+
*Item code 2: '''u''' [uncataloged]*
 
*Cost: check with Charlie Conway if necessary  
 
*Cost: check with Charlie Conway if necessary  
 
*Add BARCODE: usually on main item only; sometimes on label tags<br>  
 
*Add BARCODE: usually on main item only; sometimes on label tags<br>  
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*Add MESSAGE field [ctrl+i, m]: '''Check for 2 cables''', etc.
 
*Add MESSAGE field [ctrl+i, m]: '''Check for 2 cables''', etc.
  
----
+
<br>
 +
 
 +
~ For examples, search MIDCAT by genre for Equipment
 +
 
 +
<br>
  
 
== '''Special Notes'''  ==
 
== '''Special Notes'''  ==
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*Laptops  
 
*Laptops  
 
**4-hour loaners within library: give to P&amp;P for security strip; no property label necessary  
 
**4-hour loaners within library: give to P&amp;P for security strip; no property label necessary  
**Staff/Faculty loaners: Tape a property sticker on top. These do not get barcoaded
+
**Staff/Faculty loaners: Tape a property sticker on top.  
*Luggage tags to attach to equipment bags: use the laminator in LIB 133 (needs about 10 minutes to preheat)<br>
+
*Luggage tags to attach to equipment bags: use the laminator (behind circ desk - NOT FOR STUDENT USE - needs about 10 minutes to preheat)
 +
 
 +
[[#top|Return to top]]
 +
 
 +
<br> &nbsp;
  
[[Category:Equipment]] [[Category:Cataloging]]
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[[Category:Equipment]]
 +
[[Category:Cataloging]]
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[[Category:Circulation procedures]]

Latest revision as of 15:59, 12 December 2018

<< Back to Cataloging

General instructions: Create brief local bib records for any equipment that will be checked out by faculty or students.

Basic responsibilities

  • Create new bib record for equipment (in Cataloging mode, not Circ)
  • Process equipment by adding barcodes, labels
  • Edit exisiting bib records
  • Add item records
  • Delete item records and bib records

How to catalog equipment

For adding additional "copies" of existing equipment

  • search by title to find the bib record of the material you want to add (or scan a barcode of an existing example)
  • Click "attach new item"
  • Follow the prompts

For adding a brand new type of equipment, new to circ

  • Click NEW icon
  • Select Equipment bib (automatically selected if logged in as equicat)

Modify template

Add or change these MARC fields in the template

Tag
Indicators
Contents
Example
099
<blank>
Call number
CAMCORDER [in capital letters]
245
0, 0
Title
Laptop, Apple ibook
246 3, 0 Alt title Apple ibook laptop
300
<blank>
Description
1 camcorder in leather case 1 instruction sheet.
500
<blank>
Note
Models: Sony, Mistubishi, Panasonic
655
< >, 0
Genre
Camcorders




655
< >, 0
Default genre
Equipment
856 4, 2 URL link $u http://. . . . [etc., for accompanying manuals, etc.]

SAVE record

  • Check record in MIDCAT (Menu bar: View/Public display)

Create Item Record

  • Location: usually mmce or mace*
  • Item code 2: u [uncataloged]*
  • Cost: check with Charlie Conway if necessary
  • Add BARCODE: usually on main item only; sometimes on label tags
  • Add VOLUME field for MC number [ctrl+i, v]: e.g., #18 (some have numbers on them from Media Services, some you make up yourself)
  • Add MESSAGE field [ctrl+i, m]: Check for 2 cables, etc.


~ For examples, search MIDCAT by genre for Equipment


Special Notes

  • Laptops
    • 4-hour loaners within library: give to P&P for security strip; no property label necessary
    • Staff/Faculty loaners: Tape a property sticker on top.
  • Luggage tags to attach to equipment bags: use the laminator (behind circ desk - NOT FOR STUDENT USE - needs about 10 minutes to preheat)

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