Middlebury

Difference between revisions of "Equipment Cataloging Procedures"

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== Basic responsibilities  ==
 
== Basic responsibilities  ==
  
*Create new bib record for equipment  
+
*Create new bib record for equipment (in Cataloging mode, not Circ)<br>
 
*Process equipment by adding barcodes, labels  
 
*Process equipment by adding barcodes, labels  
 
*Edit exisiting bib records  
 
*Edit exisiting bib records  
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==== Modify template  ====
 
==== Modify template  ====
  
*Add: '''099''' '''CAMCORDER''', '''CALCULATOR''', '''TRIPOD''', etc. [in capital letters]  
+
Add or change these MARC fields in the template<br>
*Adjust: '''245''' (Create title specific to item) -- '''Sony digital Handycam''', etc.  
+
 
*Add: '''246''' (alternate title if necessary) -- '''Handycam, Digital''', etc.  
+
{| cellspacing="1" cellpadding="1" border="1" style="width: 581px; height: 166px;"
*Adjust: '''300''' (Add brief description) -- '''1 camcorder in leather case 1 instruction sheet''', etc.  
+
|-
*Add: '''500''' note if necessary for contents -- '''Models: Sony, Mitsubishi, Panasonic'''.  
+
! scope="col" | Tag<br>
*Add: '''655''' (Index/Genre term) -- '''Camcorders, Tripods, '''etc.  
+
! scope="col" | Indicators<br>
*Keep: '''655''' -- '''Equipment.'''<br>  
+
! scope="col" | Contents<br>
*Add: '''856''' (URL, if necessary)
+
! scope="col" | Example<br>
 +
|-
 +
| 099<br>
 +
| &lt;blank&gt;<br>
 +
| Call number<br>
 +
| '''CAMCORDER''' [in capital letters]<br>
 +
|-
 +
| 245<br>
 +
| 0, 0<br>
 +
| Title<br>
 +
| '''Laptop, Apple ibook'''<br>
 +
|-
 +
| 246
 +
| 3, 0
 +
| Alt title
 +
| '''Apple ibook laptop'''
 +
|-
 +
| 300 <br>
 +
| &lt;blank&gt;<br>
 +
| Description<br>
 +
| '''1 camcorder in leather case 1 instruction sheet.'''<br>
 +
|-
 +
| 500 <br>
 +
| &lt;blank&gt;<br>
 +
| Note<br>
 +
| '''Models: Sony, Mistubishi, Panasonic'''<br>
 +
|-
 +
| 655<br>
 +
| &lt; &gt;, 0<br>
 +
| Genre<br>
 +
| '''Camcorders'''<br>
 +
|-
 +
|
 +
|
 +
|
 +
|
 +
|-
 +
| 655 <br>
 +
| &lt; &gt;, 0<br>
 +
| Default genre<br>
 +
| '''Equipment'''<br>
 +
|}
 +
 
 +
<br>
 +
 
 +
*'''099''' '''CAMCORDER''', '''CALCULATOR''', '''TRIPOD''', etc. [in capital letters]  
 +
*'''245''' (Create title specific to item) -- '''Sony digital Handycam''', etc.  
 +
*'''246''' (alternate title if necessary) -- '''Handycam, Digital''', etc.  
 +
*'''300''' (Add brief description) -- '''1 camcorder in leather case 1 instruction sheet''', etc.  
 +
*'''500''' note if necessary for contents -- '''Models: Sony, Mitsubishi, Panasonic'''.  
 +
*'''655''' (Index/Genre term) -- '''Camcorders, Tripods, '''etc.  
 +
*'''655''' -- '''Equipment.'''<br>  
 +
*'''856''' (URL, if necessary)  
 +
*SAVE record; check in MIDCAT (Menu bar: View/Public display)<br>
 +
 
 +
For examples, search MIDCAT by genre for Equipment<br>
  
 
==== Item Record  ====
 
==== Item Record  ====

Revision as of 14:15, 17 August 2010

<< Back to Cataloging

General instructions: Create brief local bib records for any equipment that will be checked out by faculty or students.

Basic responsibilities

  • Create new bib record for equipment (in Cataloging mode, not Circ)
  • Process equipment by adding barcodes, labels
  • Edit exisiting bib records
  • Add item records
  • Delete item records and bib records
  • Record withdrawn items on Googledocs spreadsheet

How to catalog equipment

Choose template from Millennium

  • Click NEW icon
  • Select Equipment bib

Modify template

Add or change these MARC fields in the template

Tag
Indicators
Contents
Example
099
<blank>
Call number
CAMCORDER [in capital letters]
245
0, 0
Title
Laptop, Apple ibook
246 3, 0 Alt title Apple ibook laptop
300
<blank>
Description
1 camcorder in leather case 1 instruction sheet.
500
<blank>
Note
Models: Sony, Mistubishi, Panasonic
655
< >, 0
Genre
Camcorders
655
< >, 0
Default genre
Equipment


  • 099 CAMCORDER, CALCULATOR, TRIPOD, etc. [in capital letters]
  • 245 (Create title specific to item) -- Sony digital Handycam, etc.
  • 246 (alternate title if necessary) -- Handycam, Digital, etc.
  • 300 (Add brief description) -- 1 camcorder in leather case 1 instruction sheet, etc.
  • 500 note if necessary for contents -- Models: Sony, Mitsubishi, Panasonic.
  • 655 (Index/Genre term) -- Camcorders, Tripods, etc.
  • 655 -- Equipment.
  • 856 (URL, if necessary)
  • SAVE record; check in MIDCAT (Menu bar: View/Public display)

For examples, search MIDCAT by genre for Equipment

Item Record

  • Location: usually mmce or mace
  • Item code 2: u [uncataloged]
  • Cost: check with Charlie Conway if necessary
  • Add BARCODE: usually on main item only; sometimes on label tags
  • Add VOLUME field for MC number [ctrl+i, v]: e.g., #18 (some have numbers on them from Media Services, some you make up yourself)
  • Add MESSAGE field [ctrl+i, m]: Check for 2 cables, etc.

Special Notes

  • Laptops
    • 4-hour loaners within library: give to P&P for security strip; no property label necessary
    • Staff/Faculty loaners: Tape a property sticker on top. These do not get barcoaded
  • Luggage tags to attach to equipment bags: use the laminator in LIB 133 (needs about 10 minutes to preheat)
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