Middlebury

Difference between revisions of "Equipment Cataloging Procedures"

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== How to catalog equipment  ==
 
== How to catalog equipment  ==
  
==== Choose template from Millennium ====
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==== Choose template from Millennium<br> ====
  
 
*Click NEW icon  
 
*Click NEW icon  
*Select Equipment bib
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*Select Equipment bib*
  
 
==== Modify template  ====
 
==== Modify template  ====
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==== Create Item Record  ====
 
==== Create Item Record  ====
  
*Location: usually '''mmce '''or '''mace'''  
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*Location: usually '''mmce '''or '''mace*'''
*Item code 2: '''u''' [uncataloged]  
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*Item code 2: '''u''' [uncataloged]*
 
*Cost: check with Charlie Conway if necessary  
 
*Cost: check with Charlie Conway if necessary  
 
*Add BARCODE: usually on main item only; sometimes on label tags<br>  
 
*Add BARCODE: usually on main item only; sometimes on label tags<br>  
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<br>  
 
<br>  
  
~ For examples, search MIDCAT by genre for Equipment
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~ For examples, search MIDCAT by genre for Equipment  
 +
 
 +
 
 +
 
 +
* If you are logged on as "equicat" these things happen automatically as part of the template.
  
 
== '''Special Notes'''  ==
 
== '''Special Notes'''  ==
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[[#top|Return to top]]  
 
[[#top|Return to top]]  
  
<br>  
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<br>
  
[[Category:Equipment]] [[Category:Cataloging]]
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[[Category:Equipment]]
 +
[[Category:Cataloging]]

Revision as of 09:44, 19 August 2010

<< Back to Cataloging

General instructions: Create brief local bib records for any equipment that will be checked out by faculty or students.

Basic responsibilities

  • Create new bib record for equipment (in Cataloging mode, not Circ)
  • Process equipment by adding barcodes, labels
  • Edit exisiting bib records
  • Add item records
  • Delete item records and bib records
  • Record withdrawn items on Googledocs spreadsheet

How to catalog equipment

Choose template from Millennium

  • Click NEW icon
  • Select Equipment bib*

Modify template

Add or change these MARC fields in the template

Tag
Indicators
Contents
Example
099
<blank>
Call number
CAMCORDER [in capital letters]
245
0, 0
Title
Laptop, Apple ibook
246 3, 0 Alt title Apple ibook laptop
300
<blank>
Description
1 camcorder in leather case 1 instruction sheet.
500
<blank>
Note
Models: Sony, Mistubishi, Panasonic
655
< >, 0
Genre
Camcorders




655
< >, 0
Default genre
Equipment
856 4, 2 URL link $u http://. . . . [etc., for accompanying manuals, etc.]

SAVE record

  • Check record in MIDCAT (Menu bar: View/Public display)

Create Item Record

  • Location: usually mmce or mace*
  • Item code 2: u [uncataloged]*
  • Cost: check with Charlie Conway if necessary
  • Add BARCODE: usually on main item only; sometimes on label tags
  • Add VOLUME field for MC number [ctrl+i, v]: e.g., #18 (some have numbers on them from Media Services, some you make up yourself)
  • Add MESSAGE field [ctrl+i, m]: Check for 2 cables, etc.


~ For examples, search MIDCAT by genre for Equipment


  • If you are logged on as "equicat" these things happen automatically as part of the template.

Special Notes

  • Laptops
    • 4-hour loaners within library: give to P&P for security strip; no property label necessary
    • Staff/Faculty loaners: Tape a property sticker on top. These do not get barcoaded
  • Luggage tags to attach to equipment bags: use the laminator in LIB 133 (needs about 10 minutes to preheat)

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