Middlebury

Difference between revisions of "Equipment Cataloging Procedures"

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General instructions: Create brief local bib records for any equipment that will be checked out by faculty or students.  
 
General instructions: Create brief local bib records for any equipment that will be checked out by faculty or students.  
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==== Basic responsibilities ====
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*Create new bib record for equipment
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*Process equipment by adding barcodes, labels
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*Edit exisiting bib records
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*Add item records
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*Delete item records and bib records
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*Record deleted items on Googledocs spreadsheet
  
 
==== Choose template from Millennium  ====
 
==== Choose template from Millennium  ====

Revision as of 09:17, 17 August 2010

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General instructions: Create brief local bib records for any equipment that will be checked out by faculty or students.

Basic responsibilities

  • Create new bib record for equipment
  • Process equipment by adding barcodes, labels
  • Edit exisiting bib records
  • Add item records
  • Delete item records and bib records
  • Record deleted items on Googledocs spreadsheet

Choose template from Millennium

  • Click NEW icon
  • Select Equipment bib

Modify template

  • Add: 099 CAMCORDER, CALCULATOR, TRIPOD, etc. [in capital letters]
  • Adjust: 245 (Create title specific to item) -- Sony digital Handycam, etc.
  • Adjust: 300 (Add brief description) -- 1 camcorder in leather case 1 instruction sheet, etc.
  • Add: 500 note if necessary for contents.
  • Add: 655 (Index/Genre term) -- Camcorders, Tripods, etc.
  • Keep: 655 -- Equipment.

Item Record

  • Location: usually mmce
  • Item code 2: u [uncataloged]
  • Cost: check with Charlie Conway if necessary
  • Add VOLUME field for MC number: e.g., MC#18
  • Add MESSAGE field: Check for 2 cables, etc.

Special Notes

  • Laptops
    • 4-hour loaners within library: give to P&P for security strip; no property label necessary
    • Staff/Faculty loaners: Tape a property sticker on top. These do not get barcoaded
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