Middlebury

Difference between revisions of "Equipment Cataloging Procedures"

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General instructions: Create brief local bib records for any equipment that will be checked out by faculty or students.  
 
General instructions: Create brief local bib records for any equipment that will be checked out by faculty or students.  
  
==== Basic responsibilities  ====
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=== Basic responsibilities  ===
  
 
*Create new bib record for equipment  
 
*Create new bib record for equipment  
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*Add item records  
 
*Add item records  
 
*Delete item records and bib records  
 
*Delete item records and bib records  
*Record withdrawn items on [https://spreadsheets.google.com/a/middlebury.edu/ccc?key=0AvOLYY2XAIlKdEV0eHJ3VzdhVFZWaHQ3bi1iV012Mmc&hl=en#gid=0 Googledocs spreadsheet]
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*Record withdrawn items on [https://spreadsheets.google.com/a/middlebury.edu/ccc?key=0AvOLYY2XAIlKdEV0eHJ3VzdhVFZWaHQ3bi1iV012Mmc&hl=en#gid=0 Googledocs spreadsheet]  
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=== How to catalog equipment ===
  
 
==== Choose template from Millennium  ====
 
==== Choose template from Millennium  ====
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'''Special Notes'''  
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=== '''Special Notes''' ===
  
 
*Laptops  
 
*Laptops  

Revision as of 09:25, 17 August 2010

<< Back to Cataloging

General instructions: Create brief local bib records for any equipment that will be checked out by faculty or students.

Basic responsibilities

  • Create new bib record for equipment
  • Process equipment by adding barcodes, labels
  • Edit exisiting bib records
  • Add item records
  • Delete item records and bib records
  • Record withdrawn items on Googledocs spreadsheet


How to catalog equipment

Choose template from Millennium

  • Click NEW icon
  • Select Equipment bib

Modify template

  • Add: 099 CAMCORDER, CALCULATOR, TRIPOD, etc. [in capital letters]
  • Adjust: 245 (Create title specific to item) -- Sony digital Handycam, etc.
  • Adjust: 300 (Add brief description) -- 1 camcorder in leather case 1 instruction sheet, etc.
  • Add: 500 note if necessary for contents.
  • Add: 655 (Index/Genre term) -- Camcorders, Tripods, etc.
  • Keep: 655 -- Equipment.

Item Record

  • Location: usually mmce
  • Item code 2: u [uncataloged]
  • Cost: check with Charlie Conway if necessary
  • Add VOLUME field for MC number: e.g., MC#18
  • Add MESSAGE field: Check for 2 cables, etc.

Special Notes

  • Laptops
    • 4-hour loaners within library: give to P&P for security strip; no property label necessary
    • Staff/Faculty loaners: Tape a property sticker on top. These do not get barcoaded