Middlebury

Difference between revisions of "Equipment Cataloging Procedures"

m
m
Line 3: Line 3:
 
General instructions: Create brief local bib records for any equipment that will be checked out by faculty or students.  
 
General instructions: Create brief local bib records for any equipment that will be checked out by faculty or students.  
  
=== Basic responsibilities  ===
+
== Basic responsibilities  ==
  
 
*Create new bib record for equipment  
 
*Create new bib record for equipment  
Line 14: Line 14:
 
----
 
----
  
=== How to catalog equipment  ===
+
== How to catalog equipment  ==
  
 
==== Choose template from Millennium  ====
 
==== Choose template from Millennium  ====
Line 27: Line 27:
 
*Add: '''246''' (alternate title if necessary) -- '''Handycam, Digital''', etc.  
 
*Add: '''246''' (alternate title if necessary) -- '''Handycam, Digital''', etc.  
 
*Adjust: '''300''' (Add brief description) -- '''1 camcorder in leather case 1 instruction sheet''', etc.  
 
*Adjust: '''300''' (Add brief description) -- '''1 camcorder in leather case 1 instruction sheet''', etc.  
*Add: '''500''' note if necessary for contents.  
+
*Add: '''500''' note if necessary for contents -- '''Models: Sony, Mitsubishi, Panasonic'''.  
 
*Add: '''655''' (Index/Genre term) -- '''Camcorders, Tripods, '''etc.  
 
*Add: '''655''' (Index/Genre term) -- '''Camcorders, Tripods, '''etc.  
 
*Keep: '''655''' -- '''Equipment.'''<br>  
 
*Keep: '''655''' -- '''Equipment.'''<br>  
Line 37: Line 37:
 
*Item code 2: '''u''' [uncataloged]  
 
*Item code 2: '''u''' [uncataloged]  
 
*Cost: check with Charlie Conway if necessary  
 
*Cost: check with Charlie Conway if necessary  
*Add BARCODE: usually on main item only; sometimes on label tags<br>
+
*Add BARCODE: usually on main item only; sometimes on label tags<br>  
 
*Add VOLUME field for MC number [ctrl+i, v]: e.g., '''#18 '''(some have numbers on them from Media Services, some you make up yourself)  
 
*Add VOLUME field for MC number [ctrl+i, v]: e.g., '''#18 '''(some have numbers on them from Media Services, some you make up yourself)  
 
*Add MESSAGE field [ctrl+i, m]: '''Check for 2 cables''', etc.
 
*Add MESSAGE field [ctrl+i, m]: '''Check for 2 cables''', etc.
Line 43: Line 43:
 
----
 
----
  
=== '''Special Notes'''  ===
+
== '''Special Notes'''  ==
  
 
*Laptops  
 
*Laptops  

Revision as of 14:04, 17 August 2010

<< Back to Cataloging

General instructions: Create brief local bib records for any equipment that will be checked out by faculty or students.

Basic responsibilities

  • Create new bib record for equipment
  • Process equipment by adding barcodes, labels
  • Edit exisiting bib records
  • Add item records
  • Delete item records and bib records
  • Record withdrawn items on Googledocs spreadsheet

How to catalog equipment

Choose template from Millennium

  • Click NEW icon
  • Select Equipment bib

Modify template

  • Add: 099 CAMCORDER, CALCULATOR, TRIPOD, etc. [in capital letters]
  • Adjust: 245 (Create title specific to item) -- Sony digital Handycam, etc.
  • Add: 246 (alternate title if necessary) -- Handycam, Digital, etc.
  • Adjust: 300 (Add brief description) -- 1 camcorder in leather case 1 instruction sheet, etc.
  • Add: 500 note if necessary for contents -- Models: Sony, Mitsubishi, Panasonic.
  • Add: 655 (Index/Genre term) -- Camcorders, Tripods, etc.
  • Keep: 655 -- Equipment.
  • Add: 856 (URL, if necessary)

Item Record

  • Location: usually mmce or mace
  • Item code 2: u [uncataloged]
  • Cost: check with Charlie Conway if necessary
  • Add BARCODE: usually on main item only; sometimes on label tags
  • Add VOLUME field for MC number [ctrl+i, v]: e.g., #18 (some have numbers on them from Media Services, some you make up yourself)
  • Add MESSAGE field [ctrl+i, m]: Check for 2 cables, etc.

Special Notes

  • Laptops
    • 4-hour loaners within library: give to P&P for security strip; no property label necessary
    • Staff/Faculty loaners: Tape a property sticker on top. These do not get barcoaded
  • Luggage tags to attach to equipment bags: use the laminator in LIB 133 (needs about 10 minutes to preheat)