Middlebury

Equipment Cataloging Procedures

Revision as of 09:44, 19 August 2010 by Daniel Frostman (talk | contribs)

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General instructions: Create brief local bib records for any equipment that will be checked out by faculty or students.

Basic responsibilities

  • Create new bib record for equipment (in Cataloging mode, not Circ)
  • Process equipment by adding barcodes, labels
  • Edit exisiting bib records
  • Add item records
  • Delete item records and bib records
  • Record withdrawn items on Googledocs spreadsheet

How to catalog equipment

Choose template from Millennium

  • Click NEW icon
  • Select Equipment bib*

Modify template

Add or change these MARC fields in the template

Tag
Indicators
Contents
Example
099
<blank>
Call number
CAMCORDER [in capital letters]
245
0, 0
Title
Laptop, Apple ibook
246 3, 0 Alt title Apple ibook laptop
300
<blank>
Description
1 camcorder in leather case 1 instruction sheet.
500
<blank>
Note
Models: Sony, Mistubishi, Panasonic
655
< >, 0
Genre
Camcorders




655
< >, 0
Default genre
Equipment
856 4, 2 URL link $u http://. . . . [etc., for accompanying manuals, etc.]

SAVE record

  • Check record in MIDCAT (Menu bar: View/Public display)

Create Item Record

  • Location: usually mmce or mace*
  • Item code 2: u [uncataloged]*
  • Cost: check with Charlie Conway if necessary
  • Add BARCODE: usually on main item only; sometimes on label tags
  • Add VOLUME field for MC number [ctrl+i, v]: e.g., #18 (some have numbers on them from Media Services, some you make up yourself)
  • Add MESSAGE field [ctrl+i, m]: Check for 2 cables, etc.


~ For examples, search MIDCAT by genre for Equipment


  • If you are logged on as "equicat" these things happen automatically as part of the template.

Special Notes

  • Laptops
    • 4-hour loaners within library: give to P&P for security strip; no property label necessary
    • Staff/Faculty loaners: Tape a property sticker on top. These do not get barcoaded
  • Luggage tags to attach to equipment bags: use the laminator in LIB 133 (needs about 10 minutes to preheat)

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