Equipment Cataloging Procedures

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General instructions: Create brief local bib records for any equipment that will be checked out by faculty or students.

Basic responsibilities

• Create new bib record for equipment (in Cataloging mode, not Circ)
  
• Process equipment by adding barcodes, labels
• Edit exisiting bib records
• Add item records
• Delete item records and bib records

How to catalog equipment

For adding additional "copies" of existing equipment

• search by title to find the bib record of the material you want to add (or scan a barcode of an existing example)
• Click "attach new item"
• Follow the prompts

For adding a brand new type of equipment, new to circ

• Click NEW icon
• Select Equipment bib (automatically selected if logged in as equicat)

Modify template

Add or change these MARC fields in the template

Tag	Indicators	Contents	Example
099	<blank>	Call number	CAMCORDER [in capital letters]
245	0, 0	Title	Laptop, Apple ibook
246	3, 0	Alt title	Apple ibook laptop
300	<blank>	Description	1 camcorder in leather case 1 instruction sheet.
500	<blank>	Note	Models: Sony, Mistubishi, Panasonic
655	< >, 0	Genre	Camcorders
655	< >, 0	Default genre	Equipment
856	4, 2	URL link	$u http://. . . . [etc., for accompanying manuals, etc.]

SAVE record

• Check record in MIDCAT (Menu bar: View/Public display)
  

Create Item Record

• Location: usually mmce or mace*
• Item code 2: u [uncataloged]*
• Cost: check with Charlie Conway if necessary
• Add BARCODE: usually on main item only; sometimes on label tags
  
• Add VOLUME field for MC number [ctrl+i, v]: e.g., #18 (some have numbers on them from Media Services, some you make up yourself)
• Add MESSAGE field [ctrl+i, m]: Check for 2 cables, etc.

~ For examples, search MIDCAT by genre for Equipment

Special Notes

• Laptops
  • 4-hour loaners within library: give to P&P for security strip; no property label necessary
  • Staff/Faculty loaners: Tape a property sticker on top.
• Luggage tags to attach to equipment bags: use the laminator (behind circ desk - NOT FOR STUDENT USE - needs about 10 minutes to preheat)

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