Middlebury

Difference between revisions of "Film screening"

(New page: ==== Procedures for self-booking in MIDCAT ==== *Search and locate item in Midcat *Click on "PLACE RESERVATION" button (located above item information in the Catalog). This button is on...)
 
m
 
Line 58: Line 58:
 
*Contact borrower to return media asap  
 
*Contact borrower to return media asap  
 
*Check for multiple titles that may be listed under a single screening  
 
*Check for multiple titles that may be listed under a single screening  
*Check if title has 2 different screening times on same day<br>
+
*Check if title has 2 different screening times on same day<span class="Apple-style-span" style="font-size: 15px;">'''
 +
'''</span>
  
==== Problems: Items with damaged sectors ====
+
==== Repair&nbsp;<br> ====
  
*Update item status to "being repaired" &amp; send RUSH to P&amp;P with media repair slip<br>For other problems: Not repairable; missing; checked out and mia
+
*Instructions for using the [https://mediawiki.middlebury.edu/wiki/LIS/DVD_repair_machine DVD repair machine]
 
 
*Email Reserve Office and alert Reserve Office staff immediately
 
*Email Film Screening distribution list to alert them to any missing, damaged, or unavailable items or to any gaps in the screening schedule<br>
 
 
 
==== Repair (P&amp;P)<br>  ====
 
 
 
*Rush repairs processed daily on weekdays; returned to Circ by late morning
 
*Circ will check in to clear repair status before shelving
 
*Will track repairs with sticker on inside of case (15 - 25 repairs will render disc unplayable)<br>
 
  
 
==== Rental Films<br>  ====
 
==== Rental Films<br>  ====
Line 105: Line 97:
 
*Wipe GENTLY in a straight line from the center of the disc, out (will avoid any potential scrapes from interrupting with the circular path of the signal)  
 
*Wipe GENTLY in a straight line from the center of the disc, out (will avoid any potential scrapes from interrupting with the circular path of the signal)  
 
*Avoid touching the shiny surface (the shinier side is the signal side)  
 
*Avoid touching the shiny surface (the shinier side is the signal side)  
*Make sure the DVD is seated firmly in the center holder in the case for proper storage (With scratches it is not the actual data section of the disc that is damaged - it is the clear coating that protects the data that is damaged - and the scratch is interfering with the path that the laser must travel through to get to the information)  
+
*Make sure the DVD is seated firmly in the center holder in the case for proper storage (With scratches it is not the actual data section of the disc that is damaged - it is the clear coating that protects the data that is damaged - and the scratch is interfering with the path that the laser must travel through to get to the information)<br>
*If the DVD has visible scratches AFTER cleaning carefully use RTI DiscCheck Optical Disc Inspection Station to inspect DVD's prior to sending out for repair
 
 
 
<br>If damage is verified by DiscCheck:
 
 
 
*Change item status to R - being repaired
 
*Fill out Media repair slip and place on Media Repair shelf
 
*Use RUSH slip as needed for screening and resreve media<br>
 
  
 
==== Missing, claims returned, billed, lost&amp;paid status <br>  ====
 
==== Missing, claims returned, billed, lost&amp;paid status <br>  ====
Line 119: Line 104:
 
*The item record is immediately marked Missing  
 
*The item record is immediately marked Missing  
 
*Liaisons will be consulted before any replacement is ordered  
 
*Liaisons will be consulted before any replacement is ordered  
*Items for screenings or for reserves - mark RUSH - and notify Reserves and Film Screenings<br>
+
*Items for screenings or for reserves - mark RUSH - and notify Reserves and Film Screenings<span class="Apple-style-span" style="font-size: 15px;">'''
 
+
'''</span>
==== Status codes for damaged media materials <br>  ====
 
 
 
*If damaged, change the item record to R - being repaired
 
*Circ desk assistant will fill out a P&amp;P repair slip with a detailed description of the problem and insert it in the DVD/video case
 
*Item placed on the repair shelf with other items and will be taken to P&amp;P routinely every weekday morning<br>
 
  
 
<br>
 
<br>
  
 
[[Category:Circulation procedures]]
 
[[Category:Circulation procedures]]

Latest revision as of 17:43, 15 February 2011

Procedures for self-booking in MIDCAT

  • Search and locate item in Midcat
  • Click on "PLACE RESERVATION" button (located above item information in the Catalog). This button is only available for items that are currently on Reserve (location mmcs)
  • Sign in (self-booking requires authentication by the borrower who checks it out)
  • Select location. For example, there may be an item at both the Davis Family and Science libraries. Please select the item at the location where you would like to pick up the item.
  • Select start date and time
  • If there is more than one item available for booking, you will be presented with a list of available items. Select the item you want to book.
  • Select end time and date
  • Items on reserve default to 4 hours.
  • Include any special instructions in the "Note" field.
  • Click on "SUBMIT" button

Loan Rules and Policies

  • Booking period equals the loan period
  • Supervisors - override/adjust bookings as needed to accommodate changes to film screening schedule and faculty/student/projectionist screening the film

Reserve Procedures/workflow

  • Media is placed on Reserve - request includes time, date and name of screener
  • Reserve/Circ staff book; assume faculty unless notified otherwise
  • Media is self-booked by prof or designated student or LIS staff

View in Bookings Maintenance

  • Select location mmcs
  • Select start date
  • Set date range (between date X and date X) 3 days ahead
  • Click on Display button

Place Booking in Mill Circ

In borrower account:

  • Click on Bookings tab
  • Search
  • Click on add booking button
  • book selected item

OR place booking through item record

Screenings – Late Evening Procedures (usually done in the hour before closing)

  • Print Media Bookings slips - view bookings in Mill Circ 3 days ahead
  • Verify status; correct call number; title etc.
  • Locate all media on the list for screenings (see procedures below)
  • Locate and examine media scheduled for 2 and 3 days ahead. Unless there are issues, return them to Reserves shelving.
  • Locate and examine media scheduled for the following day; attach the correct bookings slip to the case and place on the separate "Screenings" shelf next to Reserves.  Screening media may not be checked out the day of the screening
  • Visually inspect VHS tape or case for problems or damage
  • Visually inspect DVD's for damage - cracks, smudges, dirt, gouges etc.
  • If dirty, clean with moist cleaning cloths - 1 per DVD; air dry


Prepare, search and send hourly overdue notices for reserve and screening media as needed

  • Contact borrower to return media asap
  • Check for multiple titles that may be listed under a single screening
  • Check if title has 2 different screening times on same day

Repair 

Rental Films

  • Checked out using "traveling" cases; will be booked in ssystem
  • Kept on rental film shelf in reserve area
  • Assume clean and new - no need to clean or repair

Personal Copies

  • LIS does not repair
  • Notify faculty if personal copies are damaged

Cleaning DVDs - Procedures
General Guidelines:

  • Handle the discs by the edges or the center hole
  • Wipe GENTLY in a straight line from the center of the disc, out (will avoid any potential scrapes from interrupting with the circular path of the signal)
  • Avoid touching the shiny surface (the shinier side is the signal side)
  • Make sure the DVD is seated firmly in the center holder in the case for proper storage
  • FYI – With scratches it is not the actual data section of the disc that is damaged – it is the clear coating that protects the data that is damaged – and the scratch is interfering with the path that the laser must travel through to get to the information.


When Checking:

  • Open and inspect case for all required parts
  • Inspect all parts and condition of case - if there is wear and tear to contents, check in, note details of problem on P&P repair slip, mark item status R - being repaired
  • If user reports any problems, note on repair slip


To Clean:

  • Visually inspect DVD for damage or dirt
  • Clean visible dirt and stains on DVD's with wet DVD cleaning wipes and dry with soft cloth
  • Handle the discs by the edges or the center hole
  • Wipe GENTLY in a straight line from the center of the disc, out (will avoid any potential scrapes from interrupting with the circular path of the signal)
  • Avoid touching the shiny surface (the shinier side is the signal side)
  • Make sure the DVD is seated firmly in the center holder in the case for proper storage (With scratches it is not the actual data section of the disc that is damaged - it is the clear coating that protects the data that is damaged - and the scratch is interfering with the path that the laser must travel through to get to the information)

Missing, claims returned, billed, lost&paid status

  • Follow procedure for searching and replacing missing materials
  • The item record is immediately marked Missing
  • Liaisons will be consulted before any replacement is ordered
  • Items for screenings or for reserves - mark RUSH - and notify Reserves and Film Screenings


Powered by MediaWiki