Middlebury

Difference between revisions of "Gift processing"

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[[Acquisitions Procedures|<< Back to Acquisitions Procedures]]  
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[[Acquisitions Procedures|<< Back to Acquisitions Procedures]]
  
<br>Rcv gifts from alumni, alumni authors, foundations, faculty members, etc etc.<br>Procedure for small gifts:<br>When unpacked:<br>  
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<br>Rcv gifts from alumni, alumni authors, foundations, faculty members, etc etc.<br>Procedure for small gifts:<br>When unpacked:<br>
  
*Hardcover: we will not keep books published prior to 1995  
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*Hardcover: we will not keep books published prior to 1995
*Paperback: we will not keep books published prior to 2005  
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*Paperback: we will not keep books published prior to 2005
*Joseph/Ginny examine for quality: we do not keep if they would need extra P&amp;P work  
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*Joseph/Ginny examine for quality: we do not keep if they would need extra P&amp;P work
*For small donations student searches NEXPRESS. We do not keep earlier editions.  
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*For small donations student searches NEXPRESS. We do not keep earlier editions.
 
*Terry reviews if we do not already own: moves to booksale truck or leaves on shelf to be cataloged.
 
*Terry reviews if we do not already own: moves to booksale truck or leaves on shelf to be cataloged.
  
For larger donations: liaisons participate in the review<br>  
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For larger donations: liaisons participate in the review<br>
  
*they usually ask us to only add what is not duplicated in NEXPRESS  
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*they usually ask us to only add what is not duplicated in NEXPRESS
*Currently our student searches but we can just give these books to Cataloging; they can booksale the dupes and add the ones we do not own; no need for duplicate searching  
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*Currently our student searches but we can just give these books to Cataloging; they can booksale the dupes and add the ones we do not own; no need for duplicate searching
 
*All added gifts are given a 541 field (setup as a macro) which states donor name and fiscal year. This is for statistical record keeping.
 
*All added gifts are given a 541 field (setup as a macro) which states donor name and fiscal year. This is for statistical record keeping.
  
*Will start to add the 541 field for anonymous donations that are kept (have not been doing so).
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*Will also start to add the 541 field for anonymous donations that are kept .
  
 
*Michele will start to bring in records for the gifts being added which we do not own, rather than putting a NO RECORD IN CATALOG slip.
 
*Michele will start to bring in records for the gifts being added which we do not own, rather than putting a NO RECORD IN CATALOG slip.
  
DVDS<br>  
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DVDS<br>
  
*Will start to add the 541 field for dvd donations.  
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*Will start to add the 541 field for dvd donations.
*If we own the dvd at Media Circ we add donation to Browsing.  
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*If we own the dvd at Media Circ we add donation to Browsing.
 
*If we own the dvd at both Media Circ and Browsing we keep the donated duplicate in room 133 in the Replacement DVD cabinet: for when owned videos get lost or damaged.
 
*If we own the dvd at both Media Circ and Browsing we keep the donated duplicate in room 133 in the Replacement DVD cabinet: for when owned videos get lost or damaged.
  
Electronic bookplating is on the wish list. Cost? Webteam? Writing code? Advancment? How many others would be involved with that project?Terry will consider adding it to the project directory.<br><br>  
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Electronic bookplating is on the wish list. Cost? Webteam? Writing code? Advancment? How many others would be involved with that project?Terry will consider adding it to the project directory.<br><br>
  
[[Category:Acquisitions]] [[Category:Gifts]]
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[[Category:Acquisitions]]
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[[Category:Gifts]]

Revision as of 13:03, 31 August 2011

<< Back to Acquisitions Procedures


Rcv gifts from alumni, alumni authors, foundations, faculty members, etc etc.
Procedure for small gifts:
When unpacked:

  • Hardcover: we will not keep books published prior to 1995
  • Paperback: we will not keep books published prior to 2005
  • Joseph/Ginny examine for quality: we do not keep if they would need extra P&P work
  • For small donations student searches NEXPRESS. We do not keep earlier editions.
  • Terry reviews if we do not already own: moves to booksale truck or leaves on shelf to be cataloged.

For larger donations: liaisons participate in the review

  • they usually ask us to only add what is not duplicated in NEXPRESS
  • Currently our student searches but we can just give these books to Cataloging; they can booksale the dupes and add the ones we do not own; no need for duplicate searching
  • All added gifts are given a 541 field (setup as a macro) which states donor name and fiscal year. This is for statistical record keeping.
  • Will also start to add the 541 field for anonymous donations that are kept .
  • Michele will start to bring in records for the gifts being added which we do not own, rather than putting a NO RECORD IN CATALOG slip.

DVDS

  • Will start to add the 541 field for dvd donations.
  • If we own the dvd at Media Circ we add donation to Browsing.
  • If we own the dvd at both Media Circ and Browsing we keep the donated duplicate in room 133 in the Replacement DVD cabinet: for when owned videos get lost or damaged.

Electronic bookplating is on the wish list. Cost? Webteam? Writing code? Advancment? How many others would be involved with that project?Terry will consider adding it to the project directory.

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