Middlebury

Difference between revisions of "Government Documents Department"

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==== [[Item Selection|Item Selection]]<br>  ====
 
==== [[Item Selection|Item Selection]]<br>  ====
  
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;As one of seven federal depository libraries in Vermont we select about 20% of the item numbers for material available for selection.  The publications of some federal agencies that operate on a cost-recovery basis, such as the National Technical Information Service, are not available for free distribution through the Federal Depository Library Program.  An online list of all active item numbers can be found at [http://www.fdlp.gov/component/docman/cat_view/178-collection-management/264-list-of-classes/265-list-of-classes-data-files List of Classes].  A list of the item numbers we currently select can be viewed by going to [http://www.access.gpo.gov/su_docs/fdlp/tools/itemlist.html GPO Access Item Lister] and typing our depository library number, which is 0627.
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&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Some item numbers are for a single publication, while other item numbers are for groups of publications by a specific agency.  Different formats (print, online, DVD, microfiche) of a given title will have different item numbers, so we can choose which formats we prefer to receive.<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
Our Government Documents Collection Development Policy statement is a basic guide to selecting item numbers and it is available online at
 
[http://midddigital.middlebury.edu/DOX/GovernmentDocumentsCollectionDevelopmentPolicy3-10.doc Government Documents Collection Development Policy].  The development of this policy statement was guided by input from several sources:
 
<br>  &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Suggested Core Collection by Library Type, from the Federal Depository Library Handbook, at
 
[http://www.fdlp.gov/corecollections?start=1 Appendix A: Suggested Core Collection by Library Type]
 
<br>  &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Items that are designated as being an ESSENTIAL TITLE in the List of Classes
 
<br>  &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Circulation statistics for government documents that circulate:
 
<br>    &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;[http://midddigital.middlebury.edu/DOX/CirculationStats.xls Summary of Circulation of Government Documents by SuDoc stem]
 
<br>    &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;[http://midddigital.middlebury.edu/DOX/GovDoxCirc5x+.xls Government Documents which have circulated at least five times]
 
<br>    &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;[http://midddigital.middlebury.edu/DOX/GovDoxY4Circ5+.xls Congressional Hearings which have circulated at least five times]
 
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;[http://midddigital.middlebury.edu/DOX/DocsCirc.xls Government Documents which have circulated at least once]
 
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Review of reference questions that were answered at least in part from government information resources.
 
<br>
 
<br>Gaps in our holdings that we would like to fill are listed in our [http://midddigital.middlebury.edu/DOX/Desiderata.doc Desiderata List].  On rare occasions we may be able to fill these gaps by checking the Needs & Offers lists that are posted on the GOVDOC-L listserv.
 
<br>
 
<br>Sometimes new government information resources are reviewed in the monthly issues of ''Choice'' or the weekly [http://scout.wisc.edu/Reports/ScoutReport/Current/ Internet Scout Report].  Many of these resources are electronic and we can add them to the webpage [http://mediawiki.middlebury.edu/wiki/LIS/US_Government_Online_Resources_by_Subject U. S. Government Information Resources by Subject] and/or [http://mediawiki.middlebury.edu/wiki/LIS/US_Government_Online_Resources_by_Title_or_Database_Name U. S. Government Information Resources by Title or Database Name] or suggest that they be cataloged for Midcat, without adding any new item numbers.  After adding new item numbers we should consider whether the material should be linked to any of the subject guides, such as the guide for statistics, or to the webpage for Databases A - Z, which includes federal databases such as Agricola, the Catalog of U. S. Government Publications, the CIA World Factbook, Energy Citations Database, Medline, etc.  It would be good to check with Carrie before adding any new item numbers that might be of interest to Armstrong Library.
 
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<br>New item numbers are created throughout the year as GPO identifies new publications or online resources of federal government agencies that do not seem appropriate to assign to existing item numbers.  These new item numbers are included in GPO's [http://www.fdlp.gov/component/webtech/ WEB Tech Notes], which is linked from [http://www.fdlp.gov/ FDLP Desktop].  Some of these new item numbers are automatically added to our list of item number selections if we select other item numbers that are closely related.  As part of our annual review of these new item number selections each June we identify those item numbers that do not seem relevant to our needs and delete them.  Item numbers can be deleted at anytime, but new item numbers can be added to our profile only as part of the annual selection cycle that needs to be completed by the end of June. Ginny maintains separate card files for item numbers we currently select and those item numbers we do not currently select or have never selected.  The main value of these card files is in the notes, often handwritten, that record changes in item numbers or SuDoc numbers for a given title, as well as information on when an item number was added or dropped. <br>
 
<br>We occasionally purchase commercially produced products that are based on government information resources.  Examples include the U. S. Serial Set, World News Connection, Social Explorer, and the GeoLytics DVD Census Research Package.  We have also contacted several federal agencies to set up accounts to restricted access government databases, such as DARTS (Depository Access to Reports, Technical & Scientific), PACER (Public Access to Court Electronic Records), USA Trade Online and the National Climatic Data Center Online Documents Library.  Several of these require us to log in for the patron, which is a pain and limits hours of access, but it is better than not having any access to these online resources.
 
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<br>We also purchase some commercial products that provide added value features not found in the plain vanilla versions we receive free as a federal depository library.  Examples include the United States Code Annotated (vs. the free United States Code) and the United States Supreme Court Reports, Lawyers Edition (vs. the official United States Reports).
 
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<br>More than 90% of new federal government information resources are available in electronic formats and for those resources that are freely available on the Internet we could access them without selecting the item numbers to "acquire" them as a federal depository library.  However, the value in selecting the item numbers for these electronic resources is that these items are then included in our profile to receive bibliographic records through our monthly tape load from OCLC.  Bibliographic access through Midcat is the main driver for circulation of printed government information resources and usage of online government information resources.
 
  
 
==== [[Shipments|Shipments]]  ====
 
==== [[Shipments|Shipments]]  ====

Revision as of 13:58, 9 May 2011

Introduction

The U. S. government is the largest publisher in the world. The GPO (government printing office) prints information for all the various departments- agriculture, education, the census, etc., and prints congressional hearings and reports, presidential papers, the annual budget, the Federal Register and Congressional Record, and so on. It's selections are very strong in social sciences and sciences, especially economics, environment and statistics. There is a GPO building in Washington, DC that does much of the designing, printing, and distributing of materials. The Federal Depository Library Program (FDLP) disseminates U.S. Government information to the American public through libraries across the nation. This information is available to anyone who wants to see it. Everything in our Gov Docs collection is owned by the government, not the college.

General information about the FDLP and detailed Collection Management procedures can be found here: http://www.fdlp.gov/

Item Selection

    

Shipments

Monthly Tape Load

Keeping Statistics

Student Workers

Weeding

Useful Links




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