Middlebury

Government Documents Department

Revision as of 14:14, 18 April 2011 by Virginia Faust (talk | contribs)

Introduction

The U. S. government is the largest publisher in the world. It's selections are very strong in in social sciences and sciences, especially economics, environment and statistics. The GPO (government printing office) prints information for all the various departments- agriculture, education, the census, etc., and prints congressional hearings and reports, presidential papers, the annual budget, the Federal Register and Congressional Record, and so on. There is a GPO building in Washington, DC that does much of the designing, printing, and distributing of materials. The Federal Depository Library Program (FDLP) disseminates U.S. Government information to the American public through libraries across the nation. This information is available to anyone who wants to see it. Everything in our Gov Docs collection is owned by the government, not the college.

General information about the FDLP and detailed Collection Management procedures can be found here: http://www.fdlp.gov/

Item Selection

We select publications that are best suited to our needs by choosing item numbers. Once a year we review our selections and add or drop item numbers. Each format- paper, microfiche, or electronic- has a different item number. We can choose which format we want and are increasingly choosing electronic items.

Once we have decided which items are being added or dropped, we then need to go to the OCLC website and go through a similar process.

  • http://www.oclc.org/us/en/govdoc/default.htm
  • Go to the section from the left- hand side of the page called "Ordering" and go the the GovDocs Status Change form. Our OCLC symbol is MDY and our current billing partner is Lyrasis.

We also maintain a card file of current item selections and another one for dropped item selections. However, the "current" drawer is not complete. For more info you can go to Web Tech Notes http://www.fdlp.gov/collections/collection-maintenance/webtech-notes.

Shipments

Monthly Tape Load

Keeping Statistics

Weeding

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