Guests and Visitors to the College

Revision as of 08:26, 2 August 2013 by Ian McBride (talk | contribs)
Introduction and Application

Please review eligibility and policies below before applying for a card. Applications are available online here.  Applications may take up to one week to process. Cards must be picked up in person with a valid photo ID.


LIS is unable to extend borrowing of equipment, DVDs, licensed software, Inter Library Loan (ILL), and some online databases and ebooks to any guest borrowers.

Guest Borrower Responsibilities

Middlebury College maintains its Libraries for the use of Students, Faculty, and Staff in support of the instructional goals of the College. Others are welcome to visit and use the resources available within the Library. Library use is a privilege extended to those who observe the regulations and procedures established to make materials accessible to all. The loan of library materials is limited to authorized borrowers.

Guest borrowers, like members of the College community, are pledged to the ethical use of library materials. Guest borrowers assume full responsibility for the physical condition of all materials checked out on their Library card. Guest borrowers are responsible for knowing due dates and for timely return of materials.

Guest borrowers must present their Library card to borrow materials. Guest borrowers may have up to 25 items checked out at any time. VCAL borrowers may have up to 10 items checked out at any time.

Fines: All Guest Borrowers at Middlebury College Libraries are responsible for replacement charges for lost materials. Outstanding charges will block borrowing privileges and may result in permanent loss of privileges. Questions regarding fines or bills must be brought to the attention of the Circulation Services Manager. 

Recalls: Guest borrowers must return a book immediately when it is recalled. Overdue recalls are subject to charges and borrowing privileges are blocked. LIS is unable to provide recall or hold services for guest borrowers.

Other Services: Guest borrowers should be clearly aware that members of the College community always have priority in the use of services including, but not limited to: research and reference services, online catalog and databases, photocopiers, microfilm readers/printers, A/V equipment, computers, study carrels and rooms. Many electronic resources are available to guests in the library, but due to licensing agreements and contract restrictions, some are restricted to Middlebury College users.

If you have any questions concerning these Guest Borrower Policies, or you have a general library question, please email us at library_circulation@middlebury.edu or call us at 802-443-5494, or stop at the Davis Family Circulation Desk in person during open hours.

Addison County Educators
  • As approved by the Middlebury College Education Studies Department.  For more information, please visit their website.
  • Please contact the Education Studies Department with questions about eligibility criteria
  • Exempt from annual fees
  • Valid for 1 academic year; renewable in Sept of each year if eligible
  • Loan Periods
Addison County Residents
  • Residents of Addison County must be eighteen years of age or older
  • Proof of residency required
  • Annual Fee (effective 7/1/10) : $50/year ($20/3 months)
  • Loan Periods
  • Alumni ID required (available from Public Safety)
  • Exempt from annual fees
  • Life-long privileges
  • Alumni have access to most library subscription databases from on campus only.  Alumni have access to JSTOR, a collection of academic journals, via special arrangement using this link http://go.middlebury.edu/jstoralum with your Midd Online login. For all other library subscription resources, off-campus access is not currently allowed due to license restrictions.
  • Loan Periods
Auditors of classes AND/OR high school students taking a class at Middlebury
  • Community members interested in auditing a class at the college need to fill out this form and be approved
  • Auditors need to provide circulation staff with a letter from the professor of the class they are auditing indicating that they should have library borrowing privileges
  • No fee
  • Addison County High School students approved to take a course at Middlebury College - a list is emailed to circulation staff at the beginning of each semester and borrower cards are created.  They can be picked up at the circulation desk after the first week of classes.
  • Loan Periods
Friends of the Library members
  • Apply for membership with Special Collections
  • Friends of the Library.  Please note: an annual membership of $50 or more will grant you borrowing privileges with the Middlebury College Libraries.
  • Sign and fill out guest borrowing application; Circulation staff will verify membership before processing the card
  • Regular loan/borrower policies apply
VCAL (Vermont Consortium of Academic Library) Members

VCAL website

VCAL Faculty Reciprocal Borrowing Authorization Form

Guest borrowing cards are issued during weekday "office" hours at the Davis Family Library Circ Desk

  • Forms can be downloaded from the VCAL website (complete online and then print out)

VCAL General Guidelines - individual institutions may establish their specific loan periods and borrowing guidelines

  • Eligibility status is determined by home institution (may include administrative staff who teach/do research)
  • Faculty members in good standing are eligible for guest borrowing at participating institutions
  • Faculty at Vermont Consortium of Academic Libraries (VCAL) member institutions are eligible to receive guest borrowing privileges at participating institutions
  • Faculty complete a form (link to form listed above and on VCAL site) and are issued a VCAL card at the home institution
  • All candidates for reciprocal borrowing privileges must present a valid institutional ID from their home library, a VCAL card with a valid expiration date sticker and optionally a completed ‘Vermont Consortium of Academic Libraries, Faculty Reciprocal Borrowing Authorization" form issued by their home library; the VCAL form shall have an authorized signature from the home library
  • Reciprocal borrowing is limited to a maximum of 10 books from the general circulating collections
  • Borrowing guidelines, including all restrictions for guests and visitors, are determined by the lending institution; faculty must adhere to policies of the lending institution
  • Materials are subject to recall by the lending library
  • Borrowers should return materials directly to the lending library
Vermont Residents Accessing Government Documents
  • Access to Government Documents materials is provided in-library during open hours

Guest Printing

Information on guest printing can be found HERE.

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