Middlebury

Difference between revisions of "How to setup Outlook 2011 to send and receive e-mail"

(Add Another Mailbox to Outlook for Mac 2016)
 
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#Open Outlook 2011. (If this is the first time you've opened Outlook 2011, then the Welcome to Outlook window will open. Click the "Continue" button to close the Welcome to Outlook window.)
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== Basic Setup to Send/Receive Mail ==
#Click on the '''Tools menu''' at the top of the screen and click '''Accounts'''. The ''Accounts'' window will appear.
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#'''Launch Outlook for Mac 2011'''. (If this is the first time you've opened Outlook for Mac 2011, then the ''Welcome to Outlook'' window will open. Click the '''Continue''' button to close the Welcome to Outlook window.)
#In the '''Accounts''' window, click '''Exchange Account'''. The ''Enter your Exchange information'' window will appear.
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#Click '''Tools''' in the menu bar at the top of the screen then click '''Accounts'''. The ''Accounts'' window will appear.
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#In the ''Accounts'' window, click '''Exchange Account'''. The ''Enter your Exchange information'' window will appear.
 
#In the ''Enter your Exchange information'' window:
 
#In the ''Enter your Exchange information'' window:
 
#* Enter your full '''Middlebury email address'''.
 
#* Enter your full '''Middlebury email address'''.
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#Outlook will be automatically configured to send and receive your Middlebury e-mail. The process may take a few minutes to an hour, depending on your network connection speed and the size of your mailbox.
 
#Outlook will be automatically configured to send and receive your Middlebury e-mail. The process may take a few minutes to an hour, depending on your network connection speed and the size of your mailbox.
  
== Adding Calendars ==
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== Add Shared Calendars to Outlook for Mac 2011==
To view another person's calendar for which you have permission, click on the Calendar icon in the lower left pane, click on the Organize tab at the top left, then choose the Open Calendar link on the Ribbon. Enter the user's name and click OK.  Their calendar will now be listed on the left. If you are unable to see their calendar, please contact them about providing permission to the calendar.  For more access to their entire mailbox, see Outlook help using the search term "delegate".
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'''To view a calendar''' to which you have been granted permission:
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# Click the '''Calendar''' icon at the bottom of the left-hand navigation pane.
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# With the '''Home''' tab selected, click the '''Open Calendar''' button located top center. [[File:Outlook-mac-opencal-button.png|thumbnail|none]] Then, the '''Open Other User's Folder''' dialogue window will open. [[File:Outlook-mac-open-other-users-folder.png|thumbnail|none]]
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# Enter the user's last name (or the account username) then click '''OK'''.
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# Click once on the desired account name in the list presented. Then, click '''Select'''. (This example shows a room resource rather than a personPlease note, the process is the same for both types.) [[File:Outlook-mac-select-user.png|thumbnail|none]] After a few (usually very long) moments, the desired calendar will be listed under the '''Shared Calendars''' heading at left. [[File:Outlook-mac-shared-calendars.png|thumbnail|none]]
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#*If you are unable to see the calendar, please contact the individual who granted your access so they can review your settings.  For more access to an entire mailbox, see Outlook help using the search term "delegate".
  
To view a public calendar, click on the Calendar icon in the lower left pane, click on the Tools tab at the top left, then choose the Public Folders icon on the Ribbon.  Locate the calendar you are seeking in the public folder list, select it, then click on the Subscribe button at the top left.  That calendar will now be in the pane at the left along with your calendar.   
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=== Public folder calendars ===
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'''To view a public folder calendar,''' click on the '''Calendar''' icon in the lower left pane, click on the '''Tools''' tab at the top left, then choose the '''Public Folders''' icon on the Ribbon.  Locate the calendar you are seeking in the public folder list, select it, then click on the '''Subscribe''' button at the top left.  That calendar will now be in the pane at the left along with your calendar.
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'''Note: Public folder calendars are in the process of being phased out.'''
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== Add Another Mailbox to Outlook for Mac 2016 ==
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If you are a delegate for another mailbox, you may add it to your Outlook folder view as follows:
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# Click on '''Tools''' > '''Accounts''' then select your Exchange account at left.
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# Click the '''Advanced'''… button in the lower right.
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# Click the '''Delegates''' tab.
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# Click the plus ("'''+'''") sign below the lower "'''Open these additional mailboxes'''" pane, then enter the name of the mailbox to which you have access.  Click '''Add''' to select the mailbox.
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# Click '''OK''' to close the '''Accounts''' window.
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# The mail folders, calendar, contacts, etc for that mailbox should now be visible, assuming the owner has granted you delegate permissions.
  
Note: All Macs newly configured by the Helpdesk come with the Academic version of Microsoft Office 2011 which does indeed have Outlook. However, the Microsoft Office 2011 Home & Student edition does NOT have Outlook. If your Mac has the Home & Student edition, you can check with the [http://go.middlebury.edu/helpdesk Helpdesk] if you are eligible to install the Academic version, which does have Outlook for Mac.
 
 
For further help on all Outlook topics, please visit [http://mac2.microsoft.com/help/office/14/en-us/outlook/ Microsoft's Outlook Support Site].&nbsp;<br>
 
For further help on all Outlook topics, please visit [http://mac2.microsoft.com/help/office/14/en-us/outlook/ Microsoft's Outlook Support Site].&nbsp;<br>
 
[[Category:Helpdesk Documentation]]
 
[[Category:Mac]]
 
[[Category:Outlook]]
 
[[Category:E-mail]]
 
[[Category:Microsoft Office]]
 
[[Category:Public Search]]
 

Latest revision as of 15:49, 28 August 2018

Basic Setup to Send/Receive Mail

  1. Launch Outlook for Mac 2011. (If this is the first time you've opened Outlook for Mac 2011, then the Welcome to Outlook window will open. Click the Continue button to close the Welcome to Outlook window.)
  2. Click Tools in the menu bar at the top of the screen then click Accounts. The Accounts window will appear.
  3. In the Accounts window, click Exchange Account. The Enter your Exchange information window will appear.
  4. In the Enter your Exchange information window:
    • Enter your full Middlebury email address.
    • Enter your Middlebury username in the format MIDD\username (e.g. MIDD\pmitrevs).
    • Enter your Middlebury password.
    • Leave the checkmark in the checkbox Configure automatically. Outlook 2011 account configuration.png
  5. Click Add Account.
  6. Outlook will be automatically configured to send and receive your Middlebury e-mail. The process may take a few minutes to an hour, depending on your network connection speed and the size of your mailbox.

Add Shared Calendars to Outlook for Mac 2011

To view a calendar to which you have been granted permission:

  1. Click the Calendar icon at the bottom of the left-hand navigation pane.
  2. With the Home tab selected, click the Open Calendar button located top center.
    Outlook-mac-opencal-button.png
    Then, the Open Other User's Folder dialogue window will open.
    Outlook-mac-open-other-users-folder.png
  3. Enter the user's last name (or the account username) then click OK.
  4. Click once on the desired account name in the list presented. Then, click Select. (This example shows a room resource rather than a person. Please note, the process is the same for both types.)
    Outlook-mac-select-user.png
    After a few (usually very long) moments, the desired calendar will be listed under the Shared Calendars heading at left.
    Outlook-mac-shared-calendars.png
    • If you are unable to see the calendar, please contact the individual who granted your access so they can review your settings. For more access to an entire mailbox, see Outlook help using the search term "delegate".

Public folder calendars

To view a public folder calendar, click on the Calendar icon in the lower left pane, click on the Tools tab at the top left, then choose the Public Folders icon on the Ribbon. Locate the calendar you are seeking in the public folder list, select it, then click on the Subscribe button at the top left. That calendar will now be in the pane at the left along with your calendar.

Note: Public folder calendars are in the process of being phased out.

Add Another Mailbox to Outlook for Mac 2016

If you are a delegate for another mailbox, you may add it to your Outlook folder view as follows:

  1. Click on Tools > Accounts then select your Exchange account at left.
  2. Click the Advanced… button in the lower right.
  3. Click the Delegates tab.
  4. Click the plus ("+") sign below the lower "Open these additional mailboxes" pane, then enter the name of the mailbox to which you have access. Click Add to select the mailbox.
  5. Click OK to close the Accounts window.
  6. The mail folders, calendar, contacts, etc for that mailbox should now be visible, assuming the owner has granted you delegate permissions.

For further help on all Outlook topics, please visit Microsoft's Outlook Support Site

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