Difference between revisions of "How to setup Outlook 2011 to send and receive e-mail"

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== Basic Setup to Send/Receive Mail ==
see https://go.middlebury.edu/tdx for email setup with current versions of Outlook
#'''Launch Outlook for Mac 2011'''. (If this is the first time you've opened Outlook for Mac 2011, then the ''Welcome to Outlook'' window will open. Click the '''Continue''' button to close the Welcome to Outlook window.)
#Click '''Tools''' in the menu bar at the top of the screen then click '''Accounts'''. The ''Accounts'' window will appear.
#In the ''Accounts'' window, click '''Exchange Account'''. The ''Enter your Exchange information'' window will appear.
#In the ''Enter your Exchange information'' window:
#* Enter your full '''Middlebury email address'''.
#* Enter your '''Middlebury username''' in the format '''MIDD\username''' (e.g. MIDD\pmitrevs).
#* Enter your '''Middlebury password'''.
#* Leave the checkmark in the checkbox '''Configure automatically.''' [[Image:Outlook 2011 account configuration.png]]
# Click '''Add Account'''.
#Outlook will be automatically configured to send and receive your Middlebury e-mail. The process may take a few minutes to an hour, depending on your network connection speed and the size of your mailbox.
== Add Shared Calendars to Outlook for Mac 2011==
'''To view a calendar''' to which you have been granted permission:
# Click the '''Calendar''' icon at the bottom of the left-hand navigation pane.
# With the '''Home''' tab selected, click the '''Open Calendar''' button located top center. [[File:Outlook-mac-opencal-button.png|thumbnail|none]] Then, the '''Open Other User's Folder''' dialogue window will open. [[File:Outlook-mac-open-other-users-folder.png|thumbnail|none]]
# Enter the user's last name (or the account username) then click '''OK'''.
# Click once on the desired account name in the list presented. Then, click '''Select'''. (This example shows a room resource rather than a person.  Please note, the process is the same for both types.) [[File:Outlook-mac-select-user.png|thumbnail|none]] After a few (usually very long) moments, the desired calendar will be listed under the '''Shared Calendars''' heading at left. [[File:Outlook-mac-shared-calendars.png|thumbnail|none]]
#*If you are unable to see the calendar, please contact the individual who granted your access so they can review your settings.  For more access to an entire mailbox, see Outlook help using the search term "delegate".
=== Public folder calendars ===
'''To view a public folder calendar,''' click on the '''Calendar''' icon in the lower left pane, click on the '''Tools''' tab at the top left, then choose the '''Public Folders''' icon on the Ribbon.  Locate the calendar you are seeking in the public folder list, select it, then click on the '''Subscribe''' button at the top left.  That calendar will now be in the pane at the left along with your calendar.
'''Note:  Public folder calendars are in the process of being phased out.'''
== Add Another Mailbox to Outlook for Mac 2016 ==
If you are a delegate for another mailbox, you may add it to your Outlook folder view as follows:
# Click on '''Tools''' > '''Accounts''' then select your Exchange account at left.
# Click the '''Advanced'''… button in the lower right.
# Click the '''Delegates''' tab.
# Click the plus ("'''+'''") sign below the lower "'''Open these additional mailboxes'''" pane, then enter the name of the mailbox to which you have access.  Click '''Add''' to select the mailbox.
# Click '''OK''' to close the '''Accounts''' window.
# The mail folders, calendar, contacts, etc for that mailbox should now be visible, assuming the owner has granted you delegate permissions.
For further help on all Outlook topics, please visit [http://mac2.microsoft.com/help/office/14/en-us/outlook/ Microsoft's Outlook Support Site].&nbsp;<br>

Latest revision as of 08:45, 16 August 2022

see https://go.middlebury.edu/tdx for email setup with current versions of Outlook

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