How to setup Outlook 2011 to send and receive e-mail

Revision as of 15:38, 18 October 2013 by Nathan Burt (talk | contribs)
  1. Open Outlook 2011. (If this is the first time you've opened Outlook 2011, then the Welcome to Outlook window will open. Click the "Continue" button to close the Welcome to Outlook window.)
  2. Click on the Tools menu at the top of the screen and click Accounts. The Accounts window will appear.
  3. In the Accounts window, click Exchange Account. The Enter your Exchange information window will appear.
  4. In the Enter your Exchange information window:
    • Enter your full Middlebury email address.
    • Enter your Middlebury username in the format MIDD\username (e.g. MIDD\pmitrevs).
    • Enter your Middlebury password.
    • Leave the checkmark in the checkbox Configure automatically. Outlook 2011 account configuration.png
  5. Click Add Account.
  6. Outlook will be automatically configured to send and receive your Middlebury e-mail. The process may take a few minutes to an hour, depending on your network connection speed and the size of your mailbox.

Adding Calendars

To view another person's calendar for which you have permission, click on the Calendar icon in the lower left pane, click on the Organize tab at the top left, then choose the Open Calendar link on the Ribbon. Enter the user's name and click OK. Their calendar will now be listed on the left. If you are unable to see their calendar, please contact them about providing permission to the calendar. For more access to their entire mailbox, see Outlook help using the search term "delegate".

To view a public calendar, click on the Calendar icon in the lower left pane, click on the Tools tab at the top left, then choose the Public Folders icon on the Ribbon. Locate the calendar you are seeking in the public folder list, select it, then click on the Subscribe button at the top left. That calendar will now be in the pane at the left along with your calendar.

Adding Another Mailbox

If you are a delegate for another mailbox, you may add that to your Outlook folder view. Click on Tools, then Accounts. When your account is selected on the left, click on the Advanced button in the lower right, then click on the Delegates tab. You may click on the plus ("+") sign below the lower pane to enter the name of the mailbox to which you have access, then click OK and close the Accounts view. The mail folders, calendar, contacts, etc for that mailbox should now be visible, assuming the owner has granted you delegate permissions.

Note: All Macs newly configured by the Helpdesk come with the Academic version of Microsoft Office 2011 which does indeed have Outlook. However, the Microsoft Office 2011 Home & Student edition does NOT have Outlook. If your Mac has the Home & Student edition, you can check with the Helpdesk if you are eligible to install the Academic version, which does have Outlook for Mac. For further help on all Outlook topics, please visit Microsoft's Outlook Support Site