View source for Integrating Resources: QuickGuide

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=== General Information  ===

'''Definition''': an integrating resource is a bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. Integrating resources can be continuing or finite. Examples include updating looseleafs, updating databases, and updating web sites.<br> 

*Continuing: issued over time in a series of iterations with no predetermined conclusion. (Most integrating resources are continuing.) 
*Finite: Issued over time with a predetermined conclusion; intended to be completed in a finite number of iterations. (Single-event Web sites are common finite integrating resources.)

'''Basis of description'''<br> 

*Exception 1: dates of publication are based on first &amp;/or last iterations 
*Exception 2: notes, numbers, &amp; terms of availability are based on all iterations and any other source.

'''Chief source of information:&nbsp;'''the entire resource itself (which means that you will seldom need to bracket information). Prefer the source that provides the most complete information. 

When to make new record 

*For integrating resources, most changes are considered minor &amp; don't require making a new bib record 
*When the original URI [Uniform Resource Identifier] is no longer accessible, but the resource is now accessible at another URI, edit the existing record to reflect this. 
*When the original URI is still active but now represents an entirely different resource, create a new record for the new electronic resource. <br><br>

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=== The Bibliographic Record  ===

==== Leader/008  ====

*'''Type of record''' 
**a = language material 
**e = cartographic material 
**m = computer files: computer software, numeric data, computer-oriented multimedia, online systems &amp; services<br> 
*'''Bib level:''' 
**'''i''' = integrating resource<br> 
*'''Form of item:''' 
**'''o'''=online 
**'''q'''=direct electronic 
**'''s''' = electronic (may use for either)<br> 
*'''Frequency''' 
**&lt;&gt; no determinable frequency (''Use for most web sites'') 
**'''a =''' annual 
**'''d''' = daily 
**'''k''' = continuously updated (more frequently than daily; e.g., newspaper's web site)<br>'''q''' = quarterly 
**'''u''' = unknown 
**[http://www.oclc.org/bibformats/en/fixedfield/freq.shtm others]

*'''S/L (Entry convention)''' 
**'''2''' = integrating entry (record cataloged under latest title &amp;/or responsible person or body)

*'''Orig (form of original)''' 
**'''o'''=online<br> 
**'''q'''=direct electronic<br> 
**'''s''' = electronic (may use for either)<br> 
*'''EntW ('''Entire nature of work&nbsp;: only if item consists entirely of certain type of material) 
**'''a''' = abstracts, summaries 
**'''b''' = bibliography 
**'''c''' = catalogs 
**'''d''' = dictionaries 
**See [http://www.oclc.org/bibformats/en/fixedfield/entw.shtm OCLC site] for others 
*'''Regularity''' 
**'''r''' = regular intervals 
**'''n''' = normalized irregular 
**'''x''' = completely irregular (''Use for most web sites'') 
**'''u''' = unknown 
**[http://www.oclc.org/bibformats/en/fixedfield/regl.shtm others] (from OCLC site) <br> 
*'''Alph (orig alphabet)''' 
**'''a''' = basic Roman (or blank is OK)<br> 
*'''SrTP (Type of continuing resource)''' 
**&lt;&gt; = none of the following<br> 
**'''d''' = updating database 
**'''l = '''updating loose-leaf 
**'''p''' = periodical 
**'''w''' = updating web site 
*'''DtST (type of date)''' 
**'''c''' = currently published 
**'''d''' = ceased publication

==== '''006 Additional Material Characteristics: Computer File'''  ====

Add 006 for computer/electronic aspect when record type is coded "a" in fixed fields; omit this 006 if record type is coded "m"

*'''Type of material '''
**'''m''' = computer file
*'''Form of item'''
**'''o''' = online
**'''q''' = direct electronic (CD-ROM, etc.)
**'''s''' = electronic (may use for either)
*'''Type of file'''
**'''a''' = numeric data
**'''b''' = computer program
**'''c''' = representational
**'''d''' = document
**'''e''' = bibliographic data
**'''f''' = font
**'''g''' = game
**'''h''' = sound
**'''i''' = interactive multimedia
**'''j''' = online system or service
**'''m''' = combination
**'''u''' = unknown
**'''z&nbsp;''' = other

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==== '''007 Physical Description Fixed Field'''  ====

*$a '''Category of material'''
**'''c''' electronic resource <br>
*$b'''SMD '''(Specific material designation)
**'''r '''remote <br>
*$d '''Color '''
**'''a''' 1 color
**'''c''' multicolored
**'''g '''greyscale
**'''m''' mixed
**'''u''' unknown<br>
*$e Dimensions
**'''n '''not applicable<br>
*$f Sound
**'''&lt;&gt; '''no sound
**'''a '''sound
**'''u '''unknown

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==== 2xx Fields  ====

'''245 Title''' 

*$a Title proper 
**Do not transcribe introductory words such as "Welcome to . . ." Instead, give as variant title in 246. 
**Correct any obvious typos when transcribing title proper &amp; give title as it appears on the resource in a note. In case of doubt, transcribe spelling as found. 
**Choose full form as title proper rather than acronym or initialism. 
**Give earlier title in note (247 &amp;/or 547)<br> 
**See OLAC's [http://www.olacinc.org/drupal/?q=node/20 Source of Title Note] page for more information 
*$hGMD: use'''[electronic resource]''' 
*$b Other title information: transcribe only if considered important 
*$c Statements of responsibility 
**Transcribe those relating to persons or bodies credited with major role in creating content. Give all others in notes 
**Editors: transcribe if considered important. 
*Discrepancy between record and current viewing of resource: change record to reflect the current iteration; make notes on information found on earlier iterations if considered important (former titles, former eds. or compilers, etc.)

'''246''' '''Variant title''' 

*$i '''Title appears on home page as: $a Welcome to NASA quest''' 
*$i '''Title from HTML header:'''

'''247 Former title''' 

*Transcribe only former title proper ($a, $n, $p) 
*$f Add exact dates, former viewed-on date, or former description-based-on information 
**247 10$a'''Washington newspapers database $f &lt;Oct. 6, 1999&gt;''' 
**247 10$a'''Canada's official geographic names Web site $f 1995-2000?''' 
*$x Record former ISSN if known

'''250 Edition statements''' 

*Transcribe an ed. statement if considered important. 
*Give source of ed. statement in note if it is different from the source of title proper. 
*Give statements indicating regular revision or frequent updating as frequency in 310 and 321.

'''260''' '''Publication, distribution, etc.''' 

*$a/b Place/name of publisher 
**If publisher changes in later iterations, change to reflect this and give earlier pub. info in a note. 
*$c Dates of publication 
**If viewing 1st/last iteration, supply beginning/ending dates. (Do not add 362.) 
**If not viewing 1st/last iteration, do not supply beginning/ending dates; instead give date in note (362). Do not add final punctuation. 
**Optionally, supply bracketed dates if they can be readily ascertained (e.g., resource states "Created Nov. 10, 1997" or "This page is no longer being maintained as of May 4, 2001) Add 362 .

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==== 3xx Fields  ====

'''300'''''Usually omit this field for remote electronic resources.'' 

'''310 Current publication frequency''' [no final punctuation] 

*$a'''Updated quarterly, '''$b'''July 2001-''' 
*$a'''Updated irregularly''' 
*$a'''Frequently updated''' 
*$a'''Updated daily''' 
*$a'''Continually updated '''

'''321 Former publication frequency '''[no final punctuation] 

*$a'''Updated weekly,''' $b '''May 1999-June 2001'''

'''362 Dates of publication &amp;/or sequential designation '''[period at end] 

*Use when not viewing 1st/last iteration 
*Prefer "real words" to cataloger constructs 
*1st indicator = 1 
**362 1 $a '''Began in 1991.''' 
**362 1$a'''Probably began after 2001.''' 
**362 1 $a'''Began in 1990s.'''

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==== 5xx Fields  ====

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'''538 System details note:''' examples

*$a '''Mode of access: World Wide Web.'''
*$a '''System requirements: Adobe Acrobat Reader.'''

'''516 Type of computer file/data''': General descriptor qualified by specific form or genre in parentheses (optional)

*516 $a '''Searchable database.'''
*516 $a '''Text (HTML and PDF), image (GIF, JPG, and RPM), sound (RAM) and search engine.'''
*516 $a '''Text (electronic journal)''' Text (periodical citations)
*516 $a'''Text (HTML) and digital images.'''
*516 $a'''Electronic text.'''
*516 $a '''Numeric (summary statistics)'''

'''500 Source of title note''' [mandatory]

*Can be combined with "viewed on" &amp; "description based on" notes
*Always give date viewed. When bib record has been updated, replace viewed-on date with current date
**$a '''Title from home page''' '''(viewed on Feb. 3, 2000).'''
**$a '''Description based on: Version 2.0; title from web page (viewed on Dec. 8, 2001)'''
**$a'''Title from home page last updated July 3, 2000 (viewed on August 19, 2002)'''
**More examples from [http://www.olacinc.org/drupal/?q=node/20 OLAC] site

'''500/550 Statements of responsibility note'''

*Use 500 for persons, commercial publishers, or places of publication
*Use 550 for issuing body notes
*Make notes on statements of responsibility no longer present on current iteration if considered important
**500 $a '''Site maintained by Jeffrey Jundt, 1998-2001.'''
**550 $a '''Issued by Library Association &lt;Feb. 13, 2000&gt;; Chartered Institute of Library and Information Professionals &lt;May 22, 2002 &gt; '''

'''580 Linking entry complexity note'''

*$a '''A continuation of the print journal: Performance practice review.'''

'''530 Additional physical format '''

*$a'''Also available in print.'''

'''536 Funding information note'''

*'''$a Sponsored by . . .&nbsp;'''

'''520 Summary note'''

*Summarize in 1 to 3 sentences:
**$a '''An index of books, audios, and videos, searchable by author, title, subject, keyword, etc. Also includes 165,000 records on publishers and book agents, information on award winners and bestsellers, and over 500,000 full-text reviews.'''

'''506 Restrictions on access'''

*$a '''Subscription required for access.'''
*$a '''Access limited to authorized users.'''
*$a'''Access limited to subscribers.'''
*$a '''Middlebury username and password required. Ask at Ref Desk'''.

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==== 7xx Fields  ====

'''780 Preceding entry '''[no end punctuation] 

*Indicators: from [http://www.oclc.org/bibformats/en/7xx/780.shtm OCLC] 
*780 10 '''$t Performance practice review $x 1044-1638'''

'''785 Succeeding entry''' [no end punctuation] 

*Indicators: from [http://www.oclc.org/bibformats/en/7xx/785.shtm OCLC]

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==== '''856 Electronic location &amp; access'''  ====

*1st indicator 
**0 $a E-mail 
**1 $a FTP 
**2 $a Remote login (Telnet) 
**3 $a Dial-up 
**4 $a HTTP 
**7 $a Other access methods specified in subfield 2 
*2nd indicator 
**0 $a Resource described 
**1 $a Version of resource 
**2 $a Related resource 
*$3 Materials specified (The part of the described materials to which the field applies) 
**$3 '''Table of contents '''<br> 
*$y Link text (The link text that is used for display in place of the URI in subfield $u)<br> 
**$y '''Connect to this title online''' 
**$y '''Password required. Contact Ref Desk (443-5496)''' 
*$u URI (Uniform resource identifier) <br>

'''''Electronic resource links that are no longer accessible:''''' 

*Locally: delete record and remove holding from OCLC 
*OCLC record: change 856 $y or $3 to '''$z This electronic address not available when searched on [Date]'''

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==== '''Other information:'''  ====

*[http://www.loc.gov/catdir/pcc/ir/AACR2rev_dr02_files/v3_document.htm LC's guidelines]: Integrating Remote Access Electronic Resources (2002)<br> 
*[http://www.oclc.org/support/documentation/worldcat/cataloging/electronicresources/default.htm OCLC's guidelines]: Cataloging Electronic Resources(2006) 
*[http://www.olacinc.org/drupal/capc_files/ir.ppt OLAC's guidelines]: Introduction to Cataloging Electronic Integrating Resources (Powerpoint) (2007)<br> 
*PCC/BIBCO's [http://www.loc.gov/catdir/pcc/bibco/irman.pdf Integrating Resources Cataloging Manual] (2010) '''''Best resource as of June 2011'''''<br> 
*Yales [http://www.library.yale.edu/cataloging/mst/marc/oir.html Cataloging Online Integrating Resources] (2006)

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